$TXT Created by CURTIS,RICHARD L at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Wednesday, 09/01/10 at 10:55 ============================================================================= Run Date: SEP 21, 2010 Designation: SD*5.3*570 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #464 Status: Released Compliance Date: SEP 30, 2010 ============================================================================= Associated patches: (v)SD*5.3*557 <<= must be installed BEFORE `SD*5.3*570' (v)SD*5.3*565 <<= must be installed BEFORE `SD*5.3*570' Subject: FY2011 TABLE MAINTENANCE CLINIC STOP (#40.7) FILE Category: - Routine Description: ============ This patch provides Fiscal Year 2011 updates to the CLINIC STOP (#40.7) file as requested by the Decision Support Office (DSO). ***IMPORTANT NOTE: *** ************************************************************************** ** This patch should be installed as close to COB on September 30, 2010 ** ** as possible, but not after October 1, 2010. Early installation of ** ** this patch could result in transmission of incorrect stop codes ** ** that will result in errors from Austin. Coordination with the ** ** MAS PAS/ADPAC is imperative, as the patch will cause changes to the ** ** CLINIC STOP file (#40.7). Testing can be done in a site's mirror ** ** account before installation in production to verify changes. ** ** This patch inactivates, creates and modifies descriptions of stop ** ** codes effective October 1, 2010, therefore, installing early may ** ** modify certain stop codes that may currently be in use at your site. ** ** It is advised that clinics with stop codes assigned that will ** ** incur restriction date/type changes should be corrected as soon as ** ** possible after installation. Please keep in mind that new stop ** ** code corrections cannot be assigned until October 1, 2010. ** ** All other stop code corrections should be made as early as possible ** ** on October 1, 2010. Sites need to coordinate their DSS CLINICS AND ** ** STOP CODES file (#728.44) worksheet maintenance to save the latest ** ** FY2010 values (as of Sep 30, 2010), and then not change the work- ** ** sheet to have FY2011 values until after the DSS Clinic (CLI) ** ** extract for September data has run successfully. ** ************************************************************************** INSTRUCTIONS FOR DSS: ===================== There are two systems involved: VistA and DSS. VistA needs the FY2011 Stop Code changes to be in place ideally on the first day of the Fiscal Year (Oct 1) for clinic setup purposes. DSS needs the DSS Clinic Visit (CLI) September extract run in mid-October to have FY2010 clinic values. The patch should be installed late Sep 30, 2010, or early Oct 1, 2010, to change the CLINIC STOP file (#40.7) so users will be able to set up clinics and make changes in the HOSPITAL LOCATION file (#44). Sites need to coordinate their DSS CLINICS AND STOP CODES file (#728.44) worksheet maintenance to save the latest FY2010 values (as of Sep 30), and then not change the worksheet to have FY2011 values until after the DSS Clinic Visit (CLI) extract for September data has run successfully. Steps to follow: ---------------- 1) Before installing patch SD*5.3*570 - DSS must run the CREATE DSS CLINIC STOP CODE FILE [ECXSCLOAD] option late on the day of September 30, followed by the CLINICS AND DSS STOP CODES PRINT [ECXSCLIST] option (Clinics and Stop Codes file #728.44) so that worksheet has the clinic setups that are applicable for September before FY11 changes. Do this before installing the patch. 2) Install this patch (SD*5.3*570) in VistA late Sep 30, or early Oct 1. 3) After installing patch: a. Run the NONCONFORMING STOP CODES CLINIC report that will search for clinics in the VistA HOSPITAL LOCATION file (#44) that need changes. b. After running the report work with Scheduling to make changes (in file #44) to reported clinics so the new FY2011 stop code changes will be in place for clinic appointments. 4) The DSS Clinic Visit (CLI) extract for September is run in mid-October for DSS workload. Once the extract is completed DSS will audit the extract. 5) Once the September CLI data is extracted and audited, then DSS can make FY2011 adjustments in the DSS CLINICS AND STOP CODES file (#728.44). a. Run the CREATE DSS CLINIC STOP CODE FILE option. This option creates local entries in the DSS CLINIC AND STOP CODES file (#728.44).It also compares file #728.44 to the HOSPITAL LOCATION file (#44) to see if there are any differences since the last time the file was reviewed. Any differences or new entries will cause an UNREVIEWED CLINICS report to automatically print. b. Use the option CLINICS AND DSS STOP CODES PRINT and choose "Unreviewed Clinics" to print the list. This option produces a worksheet of (A) All Clinics, (C) Active, (I) Inactive, or only the (U) Unreviewed Clinics that are awaiting approval. c. Review clinics, update as needed using the ENTER/EDIT DSS STOP CODES FOR CLINICS option, and approve changes using the APPROVE REVIEWED DSS CLINIC WORKSHEET option. ASSOCIATED NSR(S): ================== N/A ASSOCIATED REMEDY TICKET: ========================= HD0000000396674 - FY2011 Table Maintenance Clinic Stop file #40.7 PARTICIPATING TEST SITES: ========================= Upstate New York HCS Miami, FL Philadelphia, PA Pittsburgh HCS REMEDY OVERVIEW: ======================= HD0000000396674 - FY2011 Table Maintenance Clinic Stop file #40.7 Problem: -------- The Decision Support Office (DSO) has requested Fiscal Year 2011 updates to the CLINIC STOP (#40.7) file. Resolution: ----------- The requested updates were submitted by the Decision Support Office (DSO) to be implemented effective October 1, 2010. This patch updates the CLINIC STOP (#40.7) file by adding ten (10) new stop codes, inactivating three (3) existing stop codes, changing the name/ description of thirteen (13) existing stop codes and changing the Restriction type/date for three (3) existing stop codes. The inactivation and restriction date is October 1, 2010, for all applicable stop codes being updated. Listed below are the applicable stop code updates: New Stop Code(s): ------------------ 341 PEDIATRICS Restriction Type: E Restriction Date: N/A 342 FAMILY PRACTICE Restriction Type: E Restriction Date: N/A 345 EPILEPSY ECOE Restriction Type: E Restriction Date: N/A 369 EP LAB Restriction Type: E Restriction Date: N/A 644 NC RTCV TELECARE PT LOC Restriction Type: S Restriction Date: 10/1/2010 645 NC RTCV TELECARE PRV LOC Restriction Type: S Restriction Date: 10/1/2010 646 NC S&F TELECARE PT LOC Restriction Type: S Restriction Date: 10/1/2010 647 NC S&F TELECARE PRV LOC Restriction Type: S Restriction Date: 10/1/2010 648 NC RTCV TELECARE NONVAMC Restriction Type: S Restriction Date: 10/1/2010 720 OTHER ED GRP Restriction Type: S Restriction Date: 10/1/2010 Stop Codes Inactivated: Inactivation Date: ----------------------- ------------------- 294 OBSERVATION BLIND REHAB 10/1/2010 640 SEND-OUT PROCS NOT FEE 10/1/2010 712 HEP C REGISTRY PATIENT 10/1/2010 Change Name/Description: Stop Code Old Name/Description New Name/Description ----------------------------------------------------------- 179 HOME TELEVIDEO CARE RT CLIN VID CARE HOME 211 AMPUTATION FOLLOW-UP CLINIC PM&RS AMP CLINIC 322 WOMEN'S CLINIC COMP WOMEN'S HLTH 423 PROSTHETIC SUPPLY DISPENSED PROS AND SENS AIDS 690 GENERAL TELEHEALTH REAL TIME RT CLIN VID TH PAT SITE 692 GEN TELEHLTH RT SAME STA RT CLIN VD TH PRV SITE(SAMSTA) 693 GEN TELEHLTH RT DIFF STA RT CLIN VD TH PRV SITE(DIFSTA) 694 STORE & FORWARD TELEHLTH SF TH PAT SITE 695 STORE & FWD TELEHLTH SAME STA SF TH PRV SITE(SAMSTA) 696 STORE & FWD TELEHLTH DIFF STA SF TH PRV SITE(DIFSTA) 701 BLOOD PRESSURE CHECK BP EVAL 704 FEMALE SPEC CANCER SCREEN WOMENS GEN SPEC CA CARE 714 OTHER EDUCATION 2ND ONLY OTHER ED IND Change Restriction Type and/or Restriction Date: Stop Type Type Code Old New Restriction Date: ------------------------------------------------ 220 P E N/A 437 P E N/A 438 P E N/A TECHNICAL SUMMARY: ================== The following two Fileman templates may be helpful: =================================================== 1) An inquiry for the restriction changes. When making this inquiry prior to installing the patch, it will echo back the existing restriction type for each. Select OPTION: INQUIRE TO FILE ENTRIES OUTPUT FROM WHAT FILE: CLINIC STOP// Select CLINIC STOP NAME: 220 VISOR & ADVANCED BLIND REHAB 220 ANOTHER ONE: 437 VICTORS & ADVANCED LOW VISION 437 ANOTHER ONE: 438 INTERMED LOW VISION CARE 438 ANOTHER ONE: STANDARD CAPTIONED OUTPUT? Yes// N (No) FIRST PRINT FIELD: NAME THEN PRINT FIELD: AMIS REPORTING STOP CODE THEN PRINT FIELD: RESTRICTION TYPE THEN PRINT FIELD: Heading (S/C): CLINIC STOP LIST// DEVICE: UCX/TELNET Right Margin: 80// CLINIC STOP LIST APR 26,2010 12:17 PAGE 1 AMIS REPORTING RESTRICTION NAME STOP CODE TYPE -------------------------------------------------------------------------- VISOR & ADVANCED BLIND REHAB 220 Primary VICTORS & ADVANCED LOW VISION 437 Primary INTERMED LOW VISION CARE 438 Primary 2) A search to identify all clinics which have stop codes which are being Inactivated as the Stop Code or Credit Stop Code. The results can be placed in a Sort Template or printed to the screen: Select VA Fileman Option: Search File Entries OUTPUT FROM WHAT FILE: HOSPITAL LOCATION// -A- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -A- CONDITION: = EQUALS -A- EQUALS CLINIC STOP: 294 OBSERVATION BLIND REHAB 294 -B- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -B- CONDITION: = EQUALS -B- EQUALS CLINIC STOP: 640 SEND-OUT PROCS NOT FEE 640 -C- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -C- CONDITION: = EQUALS -C- EQUALS CLINIC STOP: 712 HEP C REGISTRY PATIENT 712 -D- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -D- CONDITION: EQUALS -D- EQUALS CLINIC STOP: 294 OBSERVATION BLIND REHAB 294 -E- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -E- CONDITION: EQUALS -E- EQUALS CLINIC STOP: 640 SEND-OUT PROCS NOT FEE 640 -F- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -F- CONDITION: EQUALS -F- EQUALS CLINIC STOP: 712 HEP C REGISTRY PATIENT 712 -G- SEARCH FOR HOSPITAL LOCATION FIELD: IF: A STOP CODE NUMBER EQUALS 377 (OBSERVATION BLIND REHAB) OR: B Or STOP CODE NUMBER EQUALS 433 (SEND-OUT PROCS NOT FEE) OR: C Or STOP CODE NUMBER EQUALS 402 (HEP C REGISTRY PATIENT) OR: D Or CREDIT STOP CODE EQUALS 377 (OBSERVATION BLIND REHAB) OR: E Or CREDIT STOP CODE EQUALS 433 (SEND-OUT PROCS NOT FEE) OR: F Or CREDIT STOP CODE EQUALS 402 (HEP C REGISTRY PATIENT) OR: STORE RESULTS OF SEARCH IN TEMPLATE: SORT BY: NAME// START WITH NAME: FIRST// FIRST PRINT FIELD: STOP CODE NUMBER THEN PRINT FIELD: CREDIT STOP CODE THEN PRINT FIELD: Heading (S/C): HOSPITAL LOCATION SEARCH Replace INSTALLATION INSTRUCTIONS: ========================== *** This patch should be installed no later than October 1, 2010. *** This patch may be run with users on the system, but it is recommended that it be queued to run after normal business hours. Installation will take less than 5 minutes. Suggested time to install: non-peak requirement hours. 1. Use the INSTALL/CHECK MESSAGE option on the PackMan menu. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. From this menu, you may select the following options: (when prompted for INSTALL NAME, enter SD*5.3*570) a. Compare Transport Global to Current System - this option will allow you to view all changes that will be made when the patch is installed. It compares all components of the patch (routines, DDs, templates, etc.). b. Verify Checksums in Transport Global - this option will ensure the integrity of the routines that are in the transport global. c. Print Transport Global - this option will allow you to view the components of the KIDS build. 4. Use the Install Package(s) option and select the package SD*5.3*570. 5. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" respond NO. 7. You may delete the routine SD11STOP from your production system after the patch has been successfully installed and verified. 8. All clinics affected by these Stop Code updates MUST be updated via Set Up a Clinic as soon as possible following installation of this patch. Please see the important note at the top of this patch description and the Fileman templates provided above, that can be used to identify your affected clinics. Please ensure the information contained in this patch is provided to the MAS PAS/ADPAC. NOTE: Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. POST INSTALLATION INSTRUCTIONS ============================== It is important to check the CLINIC STOP (#40.7) file post installation to make sure that all of the updates are correctly reflected in file #40.7 - CLINIC STOP. If any discrepancies are found you should enter a Remedy Ticket. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 3 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD11STOP Before: B50462803 After: B75152820 **570** ============================================================================= User Information: Entered By : CURTIS,RICHARD Date Entered : APR 22, 2010 Completed By: CRICHLOW,SHERRY Date Completed: SEP 07, 2010 Released By : BENBOW,PHYLLIS O Date Released : SEP 21, 2010 ============================================================================= Packman Mail Message: ===================== $END TXT