$TXT Created by CURTIS,RICHARD L at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Tuesday, 06/05/12 at 14:16 ============================================================================= Run Date: SEP 24, 2012 Designation: SD*5.3*596 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #491 Status: Released Compliance Date: OCT 01, 2012 ============================================================================= Associated patches: (v)SD*5.3*587 <<= must be installed BEFORE `SD*5.3*596' Subject: FY2013 TABLE MAINTENANCE CLINIC STOP FILE (#40.7) Category: - Routine Description: ============ This patch provides Fiscal Year 2013 updates to the CLINIC STOP (#40.7) file as requested by the Decision Support Office (DSO). ***IMPORTANT NOTE: *** ************************************************************************** ** This patch should be installed as close to COB on September 30, 2012 ** ** as possible, but not after the start of business on October 1, 2012. ** ** Early installation of this patch could result in transmission of ** ** incorrect stop codes that will result in errors from Austin. ** ** Coordination with theMAS (Medical Administration Service) PAS ** ** (Program Application Specialist)/ADPAC is imperative, as the patch ** ** will cause changes to the CLINIC STOP file (#40.7). Testing can be ** ** done in a site's mirror account before installation in production to ** ** verify changes. ** ** ** ** This patch inactivates, creates and modifies descriptions of stop ** ** codes effective October 1, 2012, therefore, installing early may ** ** modify certain stop codes that may currently be in use at your site. ** ** It is advised that clinics with stop codes assigned that will ** ** incur restriction date/type changes should be corrected as soon as ** ** possible after installation. Please keep in mind that new stop ** ** code corrections cannot be assigned until October 1, 2012. ** ** All other stop code corrections should be made as early as possible ** ** on October 1, 2012. Sites need to coordinate their DSS CLINICS AND ** ** STOP CODES file (#728.44) worksheet maintenance to save the latest ** ** FY2012 values (as of Sep 30, 2012), and then not change the work- ** ** sheet to have FY2013 values until after the DSS Clinic (CLI) ** ** extract for September data has run successfully. ** ************************************************************************** DSS Instructions for FY13 Stop Code Patch (SD*5.3*596): ======================================================= This patch makes additions and changes to the CLINIC STOP file (#40.7) as of October 1, 2012. - No clinic can be created using any of the new or reactivated Stop Codes contained in the patch until after this patch is implemented. - Any clinics using a Stop Code inactivated by the patch should have an active Stop Code assigned. Assigning appropriate active Stop Codes to clinics can be accomplished prior to patch implementation if desired (as long as an active appropriate Stop Code to use already exists in the file). DSS Site Teams and Scheduling and IRM should coordinate to perform the following sequence: 1) Before IRM installs patch SD*5.3*596, toward the end of September, DSS should run the DSS worksheet option CREATE DSS CLINIC STOP FILE [ECXSCLOAD]. Then right at the end of September, but before the patch is installed, make any necessary adjustments before approval so all clinics on the worksheet have setups applicable for the month of September 2012. 2) IRM installs the patch late on September 30, or very early on October 1, 2012. 3) Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] option to list those clinics that need changes in the HOSPITAL LOCATION file (#44) for FY13. Work with Scheduling staff to make changes in HOSPICTAL LOCATION file (#44) so that the clinics will have the correct stop codes in place for FY13 clinic appointments. Do not make changes using Enter/Edit DSS Stop Codes for CLINICS AND STOP CODES file (#728.44) at this time. 4) Follow normal procedures to run the DSS CLI Extract for September 2012. Updates should not be made for October stop code changes with the Enter/Edit DSS Stop Codes for Clinics [ECXSCEDIT] option prior to running the September CLI Extract. Perform normal Audits for the CLI Extract. 5) After auditing the September CLI Extract, and after making any necessary changes and transmitting the CLI Extract, proceed with FY13 Stop Code changes to the DSS Clinics and Stop Codes Worksheet clinics: a) Use the Create DSS Clinic Stop Code File [ECXSCLOAD] option to run the Print "Unreviewed Clinics". b) Update the FY13 as needed using the Enter/Edit DSS Stop Codes for Clinics [ECXSCEDIT] option. c) Approve changes using the Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] option. Finalize all Stop Code changes on the worksheet to be ready to run the monthly FY13 DSS CLI Extracts. ASSOCIATED REMEDY TICKET: ========================= HD0000000622154 - FY2013 Table Maintenance Clinic Stop file (#40.7) ASSOCIATED NSR(S): ================== N/A PARTICIPATING TEST SITES: ========================= Connecticut HCS Louisville, KY Upstate New York HCS REMEDY TICKET OVERVIEW: ======================= HD0000000622154 - FY2013 Table Maintenance Clinic Stop file (#40.7) Problem: -------- The Stop Code Council, through the Decision Support Office (DSO), has requested Fiscal Year 2013 updates to the CLINIC STOP file (#40.7). Resolution: ----------- The requested Fiscal Year 2013 updates were submitted by the DSO to be implemented effective October 1, 2012. Post-init routine SD53FY13 updates the CLINIC STOP file (#40.7) by adding eight (8) new stop codes, inactivating eight (8) existing stop codes, reactivating and changing the names of four (4) stop codes (plus changing the restriction data for 3 of these), changing the names for two (2) stop codes and changing the restriction data for one (1) stop code. A total of 23 stop codes are being updated with this patch. Listed below are the applicable stop code updates: Stop Codes Being Inactivated: (Inactivate Date: 10/1/2012) 152 ANGIOGRAM CATHETERIZATION 223 PMRS CWT/SE NON-F TO F (MAS NO 228 PMRS CWT/TWE NON-F TO F (MAS N 532 PSYCHOSOCIAL REHAB - IND 559 PSYCHOSOCIAL REHAB - GROUP 569 MH CWT/SE NON-F TO F (MAS NONC 570 MH CWT/TWE NON-F TO F (MAS NON 691 PRE-EMP PHYS MILITARY PERSONNEL New Stop Codes Being Added: (effective 10/1/2012) 224 TELEPHONE SCI Restriction Type: P Restriction Date: 10/1/2012 225 SCI TELEHEALTH Restriction Type: E Restriction Date: N/A 231 CARDIO-PULM REHAB Restriction Type: E Restriction Date: N/A 440 TELE FIT & ADJUST PROV SITE Restriction Type: S Restriction Date: 10/1/2012 444 C&P VIA CVT PT SITE Restriction Type: S Restriction Date: 10/1/2012 445 C&P VIA CVT PROV SITE Restriction Type: S Restriction Date: 10/1/2012 446 IDES VIA CVT PT SITE Restriction Type: S Restriction Date: 10/1/2012 447 IDES VIA CVT PROV SITE Restriction Type: S Restriction Date: 10/1/2012 Stop Code being Reactivated (10/1/2012) with Name Change only: 111 Old Name: ONCOLOGICAL NUCLEAR MED New Name: TELE-PATHOLOGY Stop Codes being Reactivated (10/1/2012) with changes to Name, Restriction type and Restriction date: 136 Old Name: FOBT - GUIAC SCREENING New Name: TELE-POST DEPLOY PT SITE Old Restriction Type: E New Restriction Type: S Old Restriction Date: N/A New Restriction Date: 10/1/2012 137 Old Name: ALCOHOL COUNSELING - MED CARE New Name: TELE-POST DEPOY PROV SITE Old Restriction Type: E New Restriction Type: S Old Restriction Date: N/A New Restriction Date: 10/1/2012 708 Old Name: NUTRITION New Name: TELE SMOKE CESS PROV SITE Restriction Type: S (not changing) Old Restriction Date: 10/1/2003 New Restriction Date: 10/1/2012 Stop Codes with Name Change only: (effective 10/1/2012) 371 Old Name: CCHT SCREENING New Name: HT SCREENING 404 Old Name: GYNECOLOGY New Name: OB/GYN Stop Code with Restriction Type and Restriction Date changed: 250 REHAB SRVCS GROUP Old Restriction Type: S New Restriction Type: E Old Restriction Date: 3/31/2012 New Restriction Date: deleted TECHNICAL SUMMARY: ================== The following Fileman Search may be helpful: ============================================ A search to identify all clinics which have any of the 8 stop codes that are being inactivated as either the Primary Stop Code or the Credit Stop Code. The results can be placed in a Sort Template or printed to the screen: VA FileMan 22.0 Select OPTION: 3 SEARCH FILE ENTRIES OUTPUT FROM WHAT FILE: HOSPITAL LOCATION// -A- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -A- CONDITION: EQUALS -A- EQUALS CLINIC STOP: 152 ANGIOGRAM CATHETERIZATION 152 -B- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -B- CONDITION: EQUALS -B- EQUALS CLINIC STOP: 223 PMRS CWT/SE NON-F TO F (MAS NO 223 -C- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -C- CONDITION: EQUALS -C- EQUALS CLINIC STOP: 228 PMRS CWT/TWE NON-F TO F (MAS N 228 -D- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -D- CONDITION: EQUALS -D- EQUALS CLINIC STOP: 532 PSYCHOSOCIAL REHAB - IND 532 -E- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -E- CONDITION: EQUALS -E- EQUALS CLINIC STOP: 559 PSYCHOSOCIAL REHAB - GROUP 559 -F- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -F- CONDITION: EQUALS -F- EQUALS CLINIC STOP: 569 MH CWT/SE NON-F TO F (MAS NONC 569 -G- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -G- CONDITION: EQUALS -G- EQUALS CLINIC STOP: 570 MH CWT/TWE NON-F TO F (MAS NON 570 -H- SEARCH FOR HOSPITAL LOCATION FIELD: STOP CODE NUMBER -H- CONDITION: EQUALS -H- EQUALS CLINIC STOP: 691 PRE-EMP PHYS MILITRY PERSONNEL 691 -I- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -I- CONDITION: EQUALS -I- EQUALS CLINIC STOP: 152 ANGIOGRAM CATHETERIZATION 152 -J- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -J- CONDITION: EQUALS -J- EQUALS CLINIC STOP: 223 PMRS CWT/SE NON-F TO F (MAS NO 223 -K- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -K- CONDITION: EQUALS -K- EQUALS CLINIC STOP: 228 PMRS CWT/TWE NON-F TO F (MAS N 228 -L- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -L- CONDITION: EQUALS -L- EQUALS CLINIC STOP: 532 PSYCHOSOCIAL REHAB - IND 532 -M- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -M- CONDITION: EQUALS -M- EQUALS CLINIC STOP: 559 PSYCHOSOCIAL REHAB - GROUP 559 -N- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -N- CONDITION: EQUALS -N- EQUALS CLINIC STOP: 569 MH CWT/SE NON-F TO F (MAS NONC 569 -O- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -O- CONDITION: EQUALS -O- EQUALS CLINIC STOP: 570 MH CWT/TWE NON-F TO F (MAS NON 570 -P- SEARCH FOR HOSPITAL LOCATION FIELD: CREDIT STOP CODE -P- CONDITION: EQUALS -P- EQUALS CLINIC STOP: 691 PRE-EMP PHYS MILITRY PERSONNEL 691 -Q- SEARCH FOR HOSPITAL LOCATION FIELD: IF: A STOP CODE NUMBER EQUALS 338 (ANGIOGRAM CATHETERIZATION) OR: B Or STOP CODE NUMBER EQUALS 460 (PMRS CWT/SE NON-F TO F (MAS NO) OR: C Or STOP CODE NUMBER EQUALS 461 (PMRS CWT/TWE NON-F TO F (MAS N) OR: D Or STOP CODE NUMBER EQUALS 363 (PSYCHOSOCIAL REHAB - IND) OR: E Or STOP CODE NUMBER EQUALS 207 (PSYCHOSOCIAL REHAB - GROUP) OR: F Or STOP CODE NUMBER EQUALS 496 (MH CWT/SE NON-F TO F (MAS NONC) OR: G Or STOP CODE NUMBER EQUALS 497 (MH CWT/TWE NON-F TO F (MAS NON) OR: H Or STOP CODE NUMBER EQUALS 412 (PRE-EMP PHYS MILITRY PERSONNEL) OR: I Or CREDIT STOP CODE EQUALS 338 (ANGIOGRAM CATHETERIZATION) OR: J Or CREDIT STOP CODE EQUALS 460 (PMRS CWT/SE NON-F TO F (MAS NO) OR: K Or CREDIT STOP CODE EQUALS 461 (PMRS CWT/TWE NON-F TO F (MAS N) OR: L Or CREDIT STOP CODE EQUALS 363 (PSYCHOSOCIAL REHAB - IND) OR: M Or CREDIT STOP CODE EQUALS 207 (PSYCHOSOCIAL REHAB - GROUP) OR: N Or CREDIT STOP CODE EQUALS 496 (MH CWT/SE NON-F TO F (MAS NONC) OR: O Or CREDIT STOP CODE EQUALS 497 (MH CWT/TWE NON-F TO F (MAS NON) OR: P Or CREDIT STOP CODE EQUALS 412 (PRE-EMP PHYS MILITRY PERSONNEL) OR: STORE RESULTS OF SEARCH IN TEMPLATE: SORT BY: NAME// START WITH NAME: FIRST// FIRST PRINT FIELD: NAME THEN PRINT FIELD: STOP CODE NUMBER THEN PRINT FIELD: CREDIT STOP CODE THEN PRINT FIELD: Heading (S/C): HOSPITAL LOCATION SEARCH Replace DEVICE: UCX/TELNET Right Margin: 80// ******************************PLEASE NOTE********************************* The 3 digit numbers noted after the name of the Stop Codes above are the IEN for the Stop Codes and are NOT the AMIS reporting Stop Code number. For example, Angiogram Catheterization is Stop Code 152 and its Internal Entry Number is 338. Also, please note that IENs differ from site to site. ************************************************************************** INSTALLATION INSTRUCTIONS: ========================== This patch may be run with users on the system, but it is recommended that it be queued to run after normal business hours. Installation will take less than 5 minutes. Suggested time to install: non-peak requirement hours. ***Routine SD53FY13 can be manually deleted after patch is installed*** 1. Use the INSTALL/CHECK MESSAGE option on the PackMan menu. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. From this menu, you may select the following options: (when prompted for INSTALL NAME, enter SD*5.3*596) a. Backup a Transport Global - this option will create a backup message of any routines exported with the patch. It will NOT backup any other changes such as DDs or templates. b. Compare Transport Global to Current System - this option will allow you to view all changes that will be made when the patch is installed. It compares all components of the patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - this option will ensure the integrity of the routines that are in the transport global. d. Print Transport Global - this option will allow you to view the components of the KIDS build. 4. Use the Install Package(s) option and select the package SD*5.3*596. 5. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" respond NO. NOTE: Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. It is important to check the CLINIC STOP (#40.7) file post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP file (#40.7). If any discrepancies are found you should enter a Remedy Ticket. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 4 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53FY13 Before: n/a After: B85494996 **596** ============================================================================= User Information: Entered By : CURTIS,RICHARD Date Entered : APR 18, 2012 Completed By: SESSLER,APRIL Date Completed: SEP 18, 2012 Released By : BARFIELD,RICHARD Date Released : SEP 24, 2012 ============================================================================= Packman Mail Message: ===================== $END TXT