$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Monday, 11/18/13 at 14:43 ============================================================================= Run Date: MAR 17, 2014 Designation: SD*5.3*609 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #502 Status: Released Compliance Date: APR 01, 2014 ============================================================================= Associated patches: (v)SD*5.3*608 <<= must be installed BEFORE `SD*5.3*609' Subject: MID-FY2014 TABLE MAINTENANCE FOR CLINIC STOP FILE Category: - Routine Description: ============ This patch provides Fiscal Year 2014 Mid Year updates to the CLINIC STOP file (#40.7) as requested by the Decision Support Office (DSO). *** IMPORTANT NOTE *** ************************************************************************** ** This patch is being released with a compliance date of April 1, 2014. * ** This patch should be installed as close to COB on March 31, 2014 * ** as possible but not after April 1, 2014. Early installation of * ** this patch could result in transmission of incorrect stop codes * ** that will result in errors from Austin. Coordination with the * ** MAS PAS/ADPAC is imperative as the patch will cause changes to the * ** CLINIC STOP file (#40.7). Testing can be done in a site's mirror * ** account before installation in production to verify changes. * ** This patch creates and modifies descriptions of stop * ** codes effective April 1, 2014, therefore installing early may * ** modify certain stop codes that may currently be in use at your site. * ** It is advised that clinics with stop codes assigned that will * ** incur restriction date/type changes should be corrected as soon as * ** possible after installation. Please keep in mind that new stop * ** code corrections should not be assigned until April 1, 2014 as they * ** will not be accepted in Austin until that date. All other stop code * ** corrections should be made as early as possible on April 1, 2014. * ************************************************************************** DSS Instructions for FY14 Mid Year Stop Code Patch (SD*5.3*609) --------------------------------------------------------------- This patch makes additions and changes to the Clinic Stop (Stop Code) file (#40.7) as of April 1, 2014. - No clinic can be created using any new or reactivated Stop Codes contained in the patch until after this patch is implemented. - Any clinics using a Stop Code inactivated by the patch should have an active Stop Code assigned. Assigning appropriate active Stop Codes to clinics can be accomplished prior to patch implementation if desired. DSS Site Teams, Scheduling and IRM should coordinate to perform the following sequence: 1.) Run the DSS worksheet option Create DSS Clinic Stop File [ECXSCLOAD]. Then, make any necessary adjustments before approval so all clinics on the worksheet have setups applicable for the month of March 2014. 2.) IRM installs the patch late on March 31 or early on April 1, 2014. 3.) Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] menu option, to list those clinics that need changes in the HOSPITAL LOCATION file (#44) for FY14 Mid Year. Work with Scheduling staff to make changes in file (#44) so that the clinics will have the correct stop codes in place for April 1st clinic appointments. DO NOT make changes using Enter/Edit to the CLINICS AND STOP CODES file (#728.44) at this time. 4.) Follow normal procedures to run the DSS CLI Extract for March 2014. Updates should not be made for April stop code changes with the Enter/Edit DSS Stop Codes for Clinics [ECXSCEDIT] menu option prior to running the March CLI Extract. Perform normal AUDITS for the CLI Extract. 5.) After auditing the March CLI Extract proceed with FY14 Mid Year Stop Code changes to the DSS Clinics and Stop Codes Worksheet clinics: a. Run the Create DSS Clinic Stop File [ECXSCLOAD] option. This option creates local entries in the CLINICS AND STOP CODES file (#728.44) and compares the file to the HOSPITAL LOCATION file (#44) to see if there are any differences since the last time the file was reviewed. b. Use the Clinics and DSS Stop Codes Print [ECXSCLIST] menu option. This option produces a worksheet of (A)All Clinics, (C)Active, (I)Inactive, or only the (U)Unreviewed Clinics that are awaiting approval. c. Update for FY14 Mid Year as needed using the Enter/Edit DSS Stop Codes for Clinics [ECXSCEDIT] menu option. d. Approve changes using the Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] menu option. Finalize all Stop Code changes on the worksheet to be ready to run the April DSS CLI Extract. ASSOCIATED REMEDY TICKET: ========================= INC000000911149 - FY2014 Mid-Year Table Maintenance for CLINIC STOP file (#40.7) ASSOCIATED NSR(S): ================== N/A PARTICIPATING TEST SITES: ========================= Connecticut HCS Salisbury, NC Upstate New York HCS REMEDY TICKET OVERVIEW: ======================= INC000000911149 - FY2014 Mid-Year Table Maintenance for CLINIC STOP file (#40.7) Problem: -------- As requested by the Decision Support office, the CLINIC STOP file (#40.7), will be updated to add one new stop code and changing the name of one existing stop code. Resolution: ----------- This patch updates the CLINIC STOP file (#40.7) by adding one (1) new stop code and changing the name for one (1) stop code. Stop Code Being Added (will take effect when the patch is installed, but should not be used until 3/31/2014.) 441 TELEPHONE ANESTHESIA Restriction Type: P Restriction Date: 4/1/2014 Stop Code with Name Change only (will take effect when the patch is installed): 350 Old Name: GERIATRIC PRIMARY CARE New Name: GERIPACT INSTALLATION INSTRUCTIONS: ========================== This patch may be run with users on the system, but it is recommended that it be queued to run after normal business hours. Installation will take less than 2 minutes. Suggested time to install: non-peak requirement hours. *** Routine SD53MY14 can be manually deleted after patch is installed. *** 1. Use the INSTALL/CHECK MESSAGE option on the PackMan menu. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. From this menu, you may select the following options: (when prompted for INSTALL NAME, enter SD*5.3*609) a. Backup a Transport Global - this option will create a backup message of any routines exported with the patch. It will NOT backup any other changes such as DDs or templates. b. Compare Transport Global to Current System - this option will allow you to view all changes that will be made when the patch is installed. It compares all components of the patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - this option will ensure the integrity of the routines that are in the transport global. d. Print Transport Global - this option will allow you to view the components of the KIDS build. 4. Use the Install Package(s) option and select the package SD*5.3*609. 5. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" respond NO. NOTE: Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. It is important to check the CLINIC STOP (#40.7) file post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP file (#40.7). If any discrepancies are found you should enter a Remedy ticket. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 1 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53MY14 Before: n/a After: B65237534 **609** ============================================================================= User Information: Entered By : Date Entered : SEP 23, 2013 Completed By: Date Completed: FEB 06, 2014 Released By : Date Released : MAR 17, 2014 ============================================================================= Packman Mail Message: ===================== $END TXT