$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Wednesday, 06/18/14 at 17:40 ============================================================================= Run Date: SEP 16, 2014 Designation: SD*5.3*615 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #511 Status: Released Compliance Date: OCT 01, 2014 ============================================================================= Associated patches: (v)SD*5.3*609 <<= must be installed BEFORE `SD*5.3*615' Subject: FY2015 TABLE MAINTENANCE FOR CLINIC STOP FILE Category: - Other - Routine Description: ============ This patch provides Fiscal Year 2015 updates to the CLINIC STOP file (#40.7) as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). *** IMPORTANT NOTE *** ************************************************************************** ** This patch should be installed as close to COB on September 30, 2014 ** ** as possible, but not after the start of business on October 1, 2014. ** ** Early installation of this patch could result in transmission of ** ** incorrect stop codes that will result in errors from Austin. ** ** Coordination with the MAS (Medical Administration Service) PAS ** ** (Program Application Specialist)/ADPAC is imperative, as the patch ** ** will cause changes to the CLINIC STOP file (#40.7). Testing can be ** ** done in a site's mirror account before installation in production to ** ** verify changes. ** ** ** ** This patch inactivates, creates and modifies descriptions of stop ** ** codes effective October 1, 2014, therefore, installing early may ** ** modify certain stop codes that may currently be in use at your site. ** ** It is advised that clinics with stop codes assigned that will incur ** ** restriction date/type changes should be corrected as soon as ** ** possible after installation. Please keep in mind that new stop code ** ** corrections cannot be assigned until October 1, 2014. All other stop ** ** code corrections should be made as early as possible on October 1, ** ** 2014. Sites need to coordinate their DSS CLINICS AND STOP CODES file ** ** (#728.44) worksheet maintenance to save the latest FY2014 values ** ** (as of September 30, 2014), and then not change the worksheet to ** ** have FY2015 values until after the DSS Clinic (CLI) extract for ** ** September data has run successfully. ** ************************************************************************** MCA Site Team Instructions for FY15 Stop Code Patch (SD*5.3*615) ---------------------------------------------------------------- This patch makes additions and changes to the CLINIC STOP (Stop Code) (#40.7) file as of October 1, 2014. - No clinic can be created using any new or reactivated Stop Codes contained in the patch until after this patch is implemented. - Any clinics using a Stop Code inactivated by the patch should have an active Stop Code assigned. Assigning appropriate active Stop Codes to clinics can be accomplished prior to patch implementation if desired. MCA Site Teams, Scheduling and IRM should coordinate to perform the following sequence: 1) Run the DSS worksheet option CREATE DSS CLINIC STOP FILE. Then, make any necessary adjustments before approval so all clinics on the worksheet have setups applicable for the month of September 2014. 2) IRM installs the patch late on September 30 or early on October 1, 2014. 3) Run the NONCONFORMING STOP CODES CLINIC REPORT to list those clinics that need changes in the HOSPITAL LOCATION (#44) file for FY15. Work with Scheduling staff to make changes in file (#44) so that the clinics will have the correct stop codes in place for October 1st clinic appointments. DO NOT make changes using Enter/Edit DSS Stop Codes for Clinics (file #728.44) at this time. 4) Follow normal procedures to run the DSS CLI Extract for September 2014. Updates should not be made for October stop code changes with the ENTER/EDIT DSS STOP CODES FOR CLINICS option prior to running the September CLI Extract. Perform normal AUDITS for the CLI Extract. 5) After auditing the September CLI Extract proceed with FY15 Stop Code changes to the DSS Clinics and Stop Codes Worksheet clinics: a. Run the CREATE DSS CLINIC STOP CODE FILE option. This option creates local entries in the DSS CLINIC AND STOP CODES file (#728.44) and compares file #728.44 to the HOSPITAL LOCATION file (#44) to see if there are any differences since the last time the file was reviewed. b. Use the option CLINICS AND DSS STOP CODES PRINT. This option produces a worksheet of (A) All Clinics, (C) Active, (I) Inactive, or only the (U) Unreviewed Clinics that are awaiting approval. c. Update for FY15 as needed using the ENTER/EDIT DSS STOP CODES FOR CLINICS. d. Approve changes using the APPROVE REVIEWED DSS CLINIC WORKSHEET option. Finalize all Stop Code changes on the worksheet to be ready to run the October DSS CLI Extract. Associated Remedy Ticket(s): ============================ INC000000993578 - FY15 Table Maintenance for Clinic Stop file Associated NSR(s): ================== N/A Participating Test Sites: ========================= Salisbury, NC Upstate New York HCS Remedy Ticket Overview: ======================= INC000000993578 - FY15 Table Maintenance for Clinic Stop file Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Fiscal Year 2015 updates to the CLINIC STOP file (#40.7). Resolution: ----------- The requested Fiscal Year 2015 updates were submitted by the MCAO to be implemented effective October 1, 2014. Post-init routine SD53FY15 updates the CLINIC STOP file (#40.7) by adding two (2) new stop codes, inactivating thirty one (31) stop codes, reactivating two (2) stop codes, and changing the names and restricting type for four (4) stop codes. Listed below are the applicable stop code updates: New Stop Codes being added (effective 10/1/2014): Stop Code Name/Description Restriction Type Restriction Date 183 PEER SPECIALIST S 10/1/2014 443 DBQ REFERRAL CLINIC S 10/1/2014 Stop Codes being inactivated (Inactive Date: 10/1/2014): Stop Code: 451, 452, 453, 454, 455, 456, 458, 459, 460, 461, 462, 463, 464, 465, 466, 467, 468, 469, 470, 471, 472, 473, 475, 476, 477, 478, 479, 482, 483, 484, 485 Stop Codes being reactivated (Reactivate Date: 10/1/2014): Stop Code Name/Description 555 HOMELESS VT COM EMP SVC INDIV 556 HOMELESS VT COM EMP SVC GRP Stop Codes with Name Change (will take effect when the patch is installed): 225 Old Name: SCI TELEHEALTH New Name: SCI TELEHEALTH VIRTUAL Old Restriction Type: E New Restriction Type: E Old Restriction Date: N/A New Restriction Date: 10/1/2014 555 Old Name: DRUG DEPENDENCE-GROUP New Name: HOMELESS VT COM EMP SVC INDIV Old Restriction Type: E New Restriction Type: E Old Restriction Date: N/A New Restriction Date: 556 Old Name: ALCOHOL TREATMENT-GROUP New Name: HOMELESS VT COM EMP SVC GRP Old Restriction Type: E New Restriction Type: E Old Restriction Date: N/A New Restriction Date: 999 Old Name: EMPLOYEE HEALTH New Name: OCCUPATIONAL HEALTH Old Restriction Type: P New Restriction Type: P Old Restriction Date: 10/1/2003 New Restriction Date: 10/1/2014 Installation Instructions: ========================== This patch may be run with users on the system, but it is recommended that it be queued to run after normal business hours. Install Time - less than 3 minutes Suggested time to install: non-peak requirement hours. NOTE: After the patch is installed, delete the routine SD53MY15 using the Delete Routine [XTRDEL] option. 1. Load Transport Global --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. Start Up KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter SD*5.3*615): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.) c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ---------------------------------------------- ** This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO. c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer NO. NOTE: Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. It is important to check the CLINIC STOP file (#40.7) post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP file (#40.7). If any discrepancies are found, you should enter a Remedy ticket. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;Aug 13, 1993;Build 2 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 4 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53FY15 Before: n/a After: B80501247 **615** ============================================================================= User Information: Hold Date : SEP 15, 2014 Entered By : Date Entered : APR 10, 2014 Completed By: Date Completed: AUG 21, 2014 Released By : Date Released : SEP 16, 2014 ============================================================================= Packman Mail Message: ===================== $END TXT