============================================================================= Run Date: SEP 19, 2016 Designation: SD*5.3*649 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #540 Status: Released Compliance Date: OCT 01, 2016 ============================================================================= Associated patches: (v)SD*5.3*647 <<= must be installed BEFORE `SD*5.3*649' Subject: FY17 STOP CODE CHANGES Category: - Other - Routine Description: ============ NOTE: SD*5.3*649 is being released along with EC*2.0*133 in host file: SD53_649_EC20_133.KID. SD*5.3*649 provides Fiscal Year 2017 updates to the CLINIC STOP (#40.7) file as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). EC*2.0*133 inactivates any DSS Units in Event Capture set to Send No Records to PCE with an associated Stop Code being inactivated by SD*5.3*649. *** IMPORTANT NOTE *** ************************************************************************** ** These patches are being released with a compliance date of October 1,** ** 2016 and should be installed as close to Close of Business (COB) on ** ** September 30, 2016 as possible, but not after October 1, 2016. ** ** Early installation of this patch could result in transmission of ** ** incorrect Stop Codes that will result in errors from Austin. ** ** Coordination with the MAS (Medical Administration Service) PAC ** ** (Program Application Specialist)/ADPAC (Automated Data Processing ** ** Application Coordinator) is imperative as SD*5.3*649 will cause ** ** changes to the CLINIC STOP (#40.7) file. Testing can be done in a ** ** site's mirror account before installation in production to verify ** ** changes. SD*5.3*649 inactivates and creates Stop Codes effective ** ** October 1, 2016; therefore, installing early may modify certain Stop ** ** Codes that may currently be in use at your site. It is advised that ** ** clinics with Stop Codes assigned that will incur restriction date/ ** ** type changes should be corrected as soon as possible after installa- ** ** tion. Please keep in mind that new Stop Code corrections should not ** ** be assigned in MAS/Scheduling until Oct 1, 2016 as the PCE encounters** ** bearing FY17 Stop Codes will not be accepted in Austin until that ** ** date. All other MAS Stop Code corrections should be made as early as ** ** possible on October 1, 2016. ** ************************************************************************** MCA Site Team Instructions for the FY17 Stop Code Patch: SD*5.3*649 makes additions and changes to the Clinic Stop (#40.7) file as of October 1, 2016. Patch EC*2.0*133 inactivates any DSS Units in Event Capture set to Send No Records to PCE with an associated Stop Code being inactivated by SD*5.3*649. Any clinic using a Stop Code inactivated by SD*5.3*649 should be replaced with a new clinic using an active Stop Code. Any DSS Unit inactivated by the patch should be reviewed and updated with an appropriate Stop Code (see step 6e below). MCA Site Teams, Scheduling and IRM should coordinate to perform the following sequence: 1. From the menu, Setup for DSS Clinic Information [ECX SETUP CLINIC], run the DSS worksheet Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD]. Then, make any necessary adjustments before approval so all clinics on the worksheet have setups applicable for the month of September 2016. 2. IRM installs the patch late on September 30 or early on October 1, 2016. 3. Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] to list those clinics that need changes in the HOSPITAL LOCATION (#44) file for FY17. DO NOT make changes using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] for the CLINICS AND STOP CODES (#728.44) file at this time. Work with scheduling staff to make changes in the HOSPITAL LOCATION (#44) file so that the clinics will have the correct stop codes in place for October 1st clinic appointments by creating new clinics. 4. Follow normal procedures to run the DSS CLI Extract and ECS Extract for September 2016. Do not edit clinic changes for October Stop Code changes with Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option or in DSS Unit Setup Screens in Event Capture prior to running the September CLI Extract. It is the edit, not the "approve" that changes the values included in the extract. Perform normal AUDITS for the CLI Extract. 5. After auditing and receiving confirmation of successful deblocking of the transmitted September CLI Extract, proceed with FY17 Stop Code changes to the DSS Clinics and Stop Codes Worksheet clinics and in any DSS Units set to Send No Records to PCE. 6. For FY17: a. Run Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD] option. This option creates local entries in the CLINICS AND STOP CODES (#728.44) file and compares this file to the HOSPITAL LOCATION (#44) file to see if there are any differences since the last time the file was reviewed. b. Use the Option 3: Clinics and DSS Stop Codes Print [ECXSCLIST]. This option produces a worksheet of (A) All Clinics, (C) Active, (D) Duplicate, (I) Inactive, (U) Unreviewed Clinics that are awaiting approval, and (X) Export to Text File for Spreadsheet. c. Update for FY17 as needed using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option. d. Approve changes using Option 5: Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] option. Finalize all Stop Code changes on the worksheet to be ready to run the October DSS CLI Extract. e. Make needed Stop Code changes in Event Capture to DSS Units set to Send No Records to PCE. Associated CA SDM Ticket: ========================= I8253662FY16 FY17 Stop Code Changes Associated NSR(s): ================== N/A Participating Test Sites: ========================= Battle Creek VAMC Louisville VAMC CA/SDM Ticket Overview: ======================= I8253662FY16 FY17 Stop Code Changes Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Fiscal Year 2017 updates to the CLINIC STOP (#40.7) file. Resolution: ----------- The requested Fiscal Year 2017 updates were submitted by the MCAO to be implemented effective October 1, 2016. Post-init routine SD53FY17 updates the CLINIC STOP (#40.7) file by inactivating one (1) stop code and changing the names for four (4) stop codes. Listed below are the applicable stop code updates: Stop Code being inactivated: (Inactivation Date: 10/1/2016) 102 ADMITTING/SCREENING Stop Code with Name Change only: 531 Old Name: MH MED PRI CARE IND 2ND TO 323 New Name: PRI CARE FOR PTS WITH SMI 546 Old Name: TELEPHONE/MHICM New Name: TELEPHONE ICMHR 552 Old Name: MHICM - INDIVIDUAL New Name: ICMHR INDIVIDUAL 567 Old Name: MHICM - GROUP New Name: ICMHR GROUP NOTE: Since this is a combined patch, for information regarding FY17 Inactive Stop Code DSS Unit Review, please see Event Capture patch EC*2.0*133. Software Retrieval: =================== SD*5.3*649 & EC*2.0*133 are combined in host file SD53_649_EC20_133.KID. Installation of this host file should be coordinated among the packages affected since only one installation is necessary. Sites may retrieve the KIDS build in one of the following ways: 1. The preferred method is to SFTP the file from download.vista.domain.ext which will transmit the file from the first available SFTP server. 2. Sites may also elect to retrieve the patch directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory from the server as follows: Albany domain.ext Hines domain.ext Salt Lake City domain.ext Host File File Name SFTP Protocol -------------- --------------------- ------------- Data Host File SD53_649_EC20_133.KID ASCII Installation Instructions: ========================== ***************************** IMPORTANT NOTE **************************** *** SD*5.3*649 will be released in conjunction with an Event Capture *** *** patch, EC*2.0*133. *** *** *** *** These patches should be installed as close to COB on 09/30/2016 *** *** as possible, but not after 10/01/2016. *** *** *** *** EC*2.0*133 will queue the inactivation of any DSS Units, that are *** *** set to send no records and have an inactive/invalid stop code, *** *** for 10/01/16 at 1:00 AM. If this patch is installed after that *** *** time, the post-install will queue immediately. *** ************************************************************************* The installation may be run with users on the system, but it is recommended that it be queued to run after normal business hours. Install Time - less than 3 minutes Suggested time to install: non-peak requirement hours. *** Routine SD53FY17 may be manually deleted after patch is installed *** 1. Obtain the file SD53_649_EC20_133.KID. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. Start Up KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 4. Select Installation Option: --------------------------- a. Select the 'Load a Distribution' option and enter the directory into which you downloaded the host file, followed by the host file name: [directory]SD53_649_EC20_133.KID NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter SD*5.3*649): b. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). d. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 5. Select Installation Option: Install Package(s) ---------------------------------------------- ** This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO. c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer NO. NOTE: Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. It is important to check the CLINIC STOP (#40.7) file post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP (#40.7) file. If any discrepancies are found, you should enter a CA SDM ticket. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 10 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53FY17 Before: n/a After: B69354646 **649** ============================================================================= User Information: Entered By : Date Entered : APR 06, 2016 Completed By: Date Completed: SEP 15, 2016 Released By : Date Released : SEP 19, 2016 ============================================================================= Packman Mail Message: ===================== No routines included