$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Tuesday, 02/07/17 at 17:26 ============================================================================= Run Date: MAR 09, 2017 Designation: SD*5.3*661 Package : SD - SCHEDULING Priority: EMERGENCY Version : 5.3 SEQ #541 Status: Released Compliance Date: MAR 15, 2017 ============================================================================= Subject: EMERGENCY STOP CODE UPDATES Category: - Routine - Other Description: ============ SD*5.3*661 adds four new Stop Codes to the CLINIC STOP (#40.7) file as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). The Comprehensive Addiction and Recovery Act (CARA) of 2016 directs the Department of Veterans Affairs to expand its opioid safety initiative to include all VA medical facilities. CARA exempts Veterans from paying a copayment to the VA for education on opioid safety to include overdose prevention and treatment for overdose. In order to schedule, track and exempt from copayments these opioid education visits, designated clinics must be established. An emergency Stop Code patch is required to implement these clinics by March 15, 2017. *** IMPORTANT NOTE *** ************************************************************************** * This patch is being released with a compliance date of March 15, 2017 * * and should be installed as close to Close of Business (COB) on * * March 14, 2017 as possible, but not after March 15, 2017. Early * * installation of this patch could result in transmission of incorrect * * Stop Codes that will result in errors from Austin. Coordination with * * the MAS (Medical Administration Service) PAS (Program Application * * Specialist)/ADPAC (Automated Data Processing Application Coordinator) * * is imperative as SD*5.3*661 will cause changes to the CLINIC STOP * * (#40.7) file. Testing can be done in a site's mirror account before * * installation in production to verify changes. Please keep in mind * * that new Stop Codes should not be assigned in MAS/Scheduling until * * March 15, 2017 as the PCE encounters bearing these Stop Codes will * * not be accepted in Austin until that date. DO NOT make changes to * * existing clinics, new clinics should be built with the new Stop Codes.* ************************************************************************** Instructions for the Emergency Stop Code Patch: SD*5.3*661 makes additions and changes to the CLINIC STOP (#40.7) file as of March 15, 2017. No clinic can be created using any new Stop Codes contained in the patch until after this patch is implemented. MCA Site Teams, Scheduling and IRM should coordinate to perform the following sequence: 1. From the menu, Setup for DSS Clinic Information [ECX SETUP CLINIC], run the DSS worksheet Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD] to run after the close of business of March 31, 2017. Then, make any necessary adjustments before approval so all clinics on the worksheet have setups applicable for the month of March 2017. 2. IRM installs the patch late on March 14 or early on March 15, 2017. 3. Scheduling staff: Make new clinics in the HOSPITAL LOCATION (#44) file by creating new clinics with the new Stop Codes for March 15, 2017 clinic appointments. 4. MCA staff: DO NOT make changes using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] for the CLINICS AND STOP CODES (#728.44) file until preparing to run the March extract. Follow normal procedures to run the DSS CLI Extract for March 2017. Do not edit clinic changes for April Stop Code changes with Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option prior to running the March CLI Extract. It is the edit, not the "approve", that changes the values included in the extract. Perform normal AUDITS for the CLI Extract. 5. After auditing and receiving confirmation of successful deblocking of the transmitted March CLI Extract, proceed with Stop Code changes to the DSS Clinics and Stop Codes Worksheet clinics for April. Associated CA SDM Ticket: ========================= I12493963FY17 EMERGENCY STOP CODE REQUEST Associated NSR(s): ================== N/A Participating Test Sites: ========================= Battle Creek VAMC Wilmington VAMC CA SDM Ticket Overview: ======================= I12493963FY17 EMERGENCY STOP CODE REQUEST Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested adding four (4) new Stop Codes to the CLINIC STOP (#40.7) file. Resolution: ----------- A post-init routine SD53M17A has been created for updating the CLINIC STOP (#40.7) file by adding the following four (4) new Stop Codes. New Stop Codes being added (will take effect when the patch is installed.) Stop Code Name/Description Restriction Type Restriction Date 721 OEND ED IND S 3/15/2017 722 OEND ED GRP S 3/15/2017 723 OEND ED CVT PT SITE S 3/15/2017 724 OEND ED CVT PRV SITE S 3/15/2017 Installation Instructions: ========================== The installation may be run with users on the system, but it is recommended that it be queued to run after normal business hours. Install Time - less than 2 minutes Suggested time to install: non-peak requirement hours. NOTE: After the patch is installed, delete the routine SD53M17A using the Delete Routine [XTRDEL] option. 1. Load Transport Global --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. Start Up KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter SD*5.3*661): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). b. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ---------------------------------------------- ** This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO. c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer NO. NOTE: Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. It is important to check the CLINIC STOP (#40.7) file post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP (#40.7) file. If any discrepancies are found, you should enter a CA SDM ticket. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 4 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53M17A Before: n/a After: B69741875 **661** ============================================================================= User Information: Entered By : Date Entered : JAN 27, 2017 Completed By: Date Completed: MAR 08, 2017 Released By : Date Released : MAR 09, 2017 ============================================================================= Packman Mail Message: ===================== $END TXT