============================================================================= Run Date: SEP 13, 2017 Designation: SD*5.3*663 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #551 Status: Released Compliance Date: OCT 01, 2017 ============================================================================= Associated patches: (v)SD*5.3*657 <<= must be installed BEFORE `SD*5.3*663' Subject: FY18 STOP CODE CHANGES Category: - Routine - Other Description: ============ NOTE: Patch SD*5.3*663 (FY18 STOP CODE CHANGES) is being released along with Patch EC*2.0*136 (FY18 INACTIVE STOP CODE DSS UNIT REVIEW) in host file: SD53_663_EC20_136.KID. Patch SD*5.3*663 provides Fiscal Year 2018 updates to the CLINIC STOP (#40.7) file as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). Patch EC*2.0*136 inactivates any DSS Units in Event Capture set to Send No Records to PCE with an associated Stop Code being inactivated by Patch SD*5.3*663. *** IMPORTANT NOTE *** ************************************************************************** * These patches are being released with a compliance date of October 1, * * 2017 and should be installed as close to Close of Business (COB) on * * September 30, 2017 as possible, but not after October 1, 2017. Early * * installation of this patch could result in transmission of incorrect * * Stop Codes that will result in errors from Austin. Coordination with * * the MAS (Medical Administration Service) PAS (Program Application * * Specialist)/ADPAC (Automated Data Processing Application Coordinator) * * is imperative as Patch SD*5.3*663 will cause changes to the CLINIC * * STOP (#40.7) file. Testing can be done in a site's mirror account * * before installation in production to verify changes. Patch SD*5.3*663 * * inactivates and creates Stop Codes effective October 1, 2017; * * therefore, installing early may modify certain Stop Codes that may * * currently be in use at your site. It is advised that clinics with * * Stop Codes assigned that will incur restriction date/type changes * * should be corrected as soon as possible after installation. Please * * keep in mind that new Stop Codes should not be assigned in * * MAS/Scheduling until October 1, 2017 as the PCE encounters bearing * * FY18 Stop Codes will not be accepted in Austin until that date. * * All other MAS Stop Code changes should be made as early as possible * * on October 1, 2017. * ************************************************************************** Instructions for the FY18 Stop Code Patch: Patch SD*5.3*663 makes additions and changes to the CLINIC STOP (#40.7) file as of October 1, 2017. Patch EC*2.0*136 inactivates any DSS Units in Event Capture set to Send No Records to PCE with an associated Stop Code being inactivated by Patch SD*5.3*663. No clinic can be created using any new Stop Codes contained in the patch until after this patch is implemented. Any clinic using a Stop Code inactivated by Patch SD*5.3*663 should be replaced with a new clinic using an active Stop Code. This can be accomplished prior to patch implementation if desired. MCA Site Teams, Scheduling and IRM should coordinate to perform the following sequence: 1. From the menu, Setup for DSS Clinic Information [ECX SETUP CLINIC], run the DSS worksheet Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD]. Then, make any necessary adjustments before approval so all clinics on the worksheet have setups applicable for the month of September 2017. 2. IRM installs the patch late on September 30 or early on October 1, 2017. 3. Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] to list those clinics that need changes in the HOSPITAL LOCATION (#44) file for FY18. Scheduling staff: make changes in the HOSPITAL LOCATION (#44) file so that the clinics will have the correct Stop Codes in place for October 1st clinic appointments. MCA staff: DO NOT make changes using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] for the CLINICS AND STOP CODES (#728.44) file at this time. 4. Follow normal procedures to run the DSS CLI Extract and ECS Extract for September 2017. Do not edit clinic changes for October Stop Code changes with Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option or in DSS Unit Setup Screens in Event Capture prior to running the September CLI Extract. It is the edit, not the "approve", that changes the values included in the extract. Perform normal AUDITS for the CLI Extract. 5. After auditing and receiving confirmation of successful deblocking of the transmitted September CLI Extract, proceed with FY18 Stop Code changes to the DSS Clinics and Stop Codes Worksheet clinics and in any DSS Units set to Send No Records to PCE. 6. For FY18: a. Queue Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD] to run on October 1, 2017. This option creates local entries in the CLINICS AND STOP CODES (#728.44) file and compares this file to the HOSPITAL LOCATION (#44) file to see if there are any differences since the last time the file was reviewed. b. After Option 2 has completed, use the Option 3: Clinics and DSS Stop Codes Print [ECXSCLIST]. This option produces a worksheet of (A) All Clinics, (C) All Active Clinics, (D) Duplicate Clinics, (I) All Inactive Clinics, (U) Unreviewed Clinics that are awaiting approval and (X) Export to Text File for Spreadsheet. c. Run Option 7: Clinic & Stop Codes Validity Report [ECX STOP CODE VALIDITY]. This step will check that all Stop Codes conform. Note: a 'blank' output indicates there are no problems with Stop Code and credit stop validity. d. Update for FY18 as needed using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option. e. Approve changes using Option 5: Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] option. Finalize all Stop Code changes on the worksheet to be ready to run the October DSS CLI Extract. f. Make needed Stop Code changes in Event Capture to DSS Units set to Send No Records to PCE. g. MCA teams with questions, please log a WonderDesk ticket through http://vaww.dss.domain.ext/helpdsktckt.asp or by sending an Outlook message to the VHA MCAO CSHD mail group. Associated CA SDM Ticket: ========================= R13350376FY17 FY18 Stop Code changes Associated NSR(s): ================== N/A Participating Test Sites: ========================= Battle Creek VAMC Robley Rex VAMC (Louisville) CA SDM Ticket Overview: ======================= R13350376FY17 FY18 Stop Code changes Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Fiscal Year 2018 updates to the CLINIC STOP (#40.7) file. Resolution: ----------- The requested Fiscal Year 2018 updates were submitted by the MCAO to be implemented effective October 1, 2017. Post-init routine SD53FY18 updates the CLINIC STOP (#40.7) file by adding four (4) stop codes, inactivating nine (9) stop codes, and changing the names for six (6) stop codes. Listed below are the applicable stop code updates: New Stop Code being added (will take effect when the patch is installed.) Stop Code Name/Description Restriction Type Restriction Date 486 CARDIOTHORACIC SURG E 487 BARIATRIC SURG E 488 SURG ONCOLOGY E 489 SPINAL SURG E Stop Code being inactivated: (Inactivation Date: 10/1/2017) 295 OBSERVATION SPINAL CORD INJURY 412 PROCTOLOGY 416 PRE-SURG EVAL BY NON-MD 422 CAST CLINIC 426 WOMEN SURGERY 431 CHEMOTHERAPY PROC. UNIT-SURG 433 PRE-SURG EVAL BY NURSING 571 SERV-MH INDIVIDUAL 572 SERV-MH GROUP Stop Code with Name Change only: 145 Old Name: PHARM/PHYSIO NMP STUDIES New Name: MYOCARD PERF STUDIES 334 Old Name: CARDIAC STRESS TEST/ETT New Name: CARDIAC STRESS TEST 403 Old Name: ENT New Name: OTOLARYNGOLOGY/ENT 409 Old Name: ORTHOPEDICS New Name: ORTHO/JOINT SURG 432 Old Name: PRE-SURG EVAL BY MD New Name: PRE-SURG EVAL 695 Old Name: SF TH PRV SITE(SAMSTA) New Name: SF TH PRV SITE SAME DIV/STA NOTE: Since this is a combined patch, for information regarding FY18 Inactive Stop Code DSS Unit Review, please see Event Capture patch EC*2.0*136. Software Retrieval: =================== Patch SD*5.3*663 & Patch EC*2.0*136 are combined in host file SD53_663_EC20_136.KID. Installation of this host file should be coordinated among the packages affected since only one installation is necessary. Sites may retrieve the KIDS build in one of the following ways: 1. The preferred method is to SFTP the file from download.vista.domain.ext which will transmit the file from the first available SFTP server. 2. Sites may also elect to retrieve the patch directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory from the server as follows: Hines domain.ext Salt Lake City domain.ext Host File File Name SFTP Protocol -------------- --------------------- ------------- Data Host File SD53_663_EC20_136.KID ASCII Installation Instructions: ========================== ***************************** IMPORTANT NOTE **************************** *** This Scheduling patch, SD*5.3*663, will be released in *** *** conjunction with an Event Capture patch, EC*2.0*136. *** *** *** *** These patches should be installed as close to COB on 09/30/2017 *** *** as possible, but not after 10/01/2017. *** *** *** *** Patch EC*2.0*136 will queue the inactivation of any DSS Units, *** *** that are set to send no record and have an inactive/invalid *** *** stop code, for 10/01/17 at 1:00 AM. If this patch is *** *** installed after that time, the post-install will queue *** *** immediately. *** ************************************************************************* The installation may be run with users on the system, but it is recommended that it be queued to run after normal business hours. Install Time - less than 3 minutes Suggested time to install: non-peak requirement hours. *** Routine SD53FY18 may be manually deleted after patch is installed *** 1. Obtain the file SD53_663_EC20_136.KID. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. Start Up KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 4. Select Installation Option: --------------------------- a. Select the 'Load a Distribution' option and enter the directory into which you downloaded the host file, followed by the host file name: [directory]SD53_663_EC20_136.KID NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter SD*5.3*663): b. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). d. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 5. Select Installation Option: Install Package(s) ---------------------------------------------- ** This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO. c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer NO. NOTE: Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. It is important to check the CLINIC STOP (#40.7) file post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP (#40.7) file. If any discrepancies Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 2 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53FY18 Before: n/a After: B54249624 **663** ============================================================================= User Information: Entered By : Date Entered : MAR 28, 2017 Completed By: Date Completed: SEP 06, 2017 Released By : Date Released : SEP 13, 2017 ============================================================================= Packman Mail Message: ===================== No routines included