$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Monday, 06/18/18 at 16:00 ============================================================================= Run Date: SEP 12, 2018 Designation: SD*5.3*696 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #575 Status: Released Compliance Date: OCT 01, 2018 ============================================================================= Associated patches: (v)SD*5.3*677 <<= must be installed BEFORE `SD*5.3*696' Subject: FY19 STOP CODE CHANGES Category: - Routine - Other Description: ============ Patch SD*5.3*696, provides Fiscal Year 2019 updates to the CLINIC STOP file (#40.7) as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). *** IMPORTANT NOTE *** This patch is being released with a compliance date of October 1, 2018, and should be installed as close to Close of Business (COB) on September 30, 2018, as possible, but not after October 1, 2018. Early installation of this patch could result in transmission of incorrect Stop Codes that will result in errors from Austin. Coordination with the MAS (Medical Administration Service) PAS (Program Application Specialist)/ADPAC (Automated Data Processing Application Coordinator) is imperative as patch SD*5.3*696, will cause changes to the CLINIC STOP file (#40.7). Testing can be done in a site's mirror account before installation in production to verify changes. Patch SD*5.3*696, modifies and creates Stop Codes effective October 1, 2018; therefore, installing early may modify certain Stop Codes that may currently be in use at your site. It is advised that clinics with Stop Codes assigned that will incur restriction date/type changes should be corrected as soon as possible after installation. Please keep in mind that new Stop Codes should not be assigned in MAS/Scheduling until October 1, 2018, as the Patient Care Encounter (PCE) encounters bearing FY19 Stop Codes will not be accepted in Austin until that date. All other MAS Stop Code changes should be made as early as possible on October 1, 2018. *** Instructions for the FY19 Stop Code Patch: Patch SD*5.3*696, makes additions and changes to the CLINIC STOP file (#40.7) as of October 1, 2018. No clinic can be created using any new Stop Codes contained in the patch until after this patch is implemented. Scheduling staff & IRM should coordinate to perform the following sequence: 1. IRMs should install the patch late on September 30, 2018 or early on October 1, 2018. 2. Scheduling staff: Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] to list those clinics that need changes in the HOSPITAL LOCATION file (#44) for FY19. 3. Scheduling staff: Make changes in the HOSPITAL LOCATION file (#44) so that the clinics will have the correct Stop Codes in place for October 1st clinic appointments. MCA Staff: 1. Before October 1, 2018, (prior to installation of the patch) run Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD] from the Setup for DSS Clinic Information menu [ECX SETUP CLINIC]. 2. Follow normal procedures to run the DSS CLI Extract for September 2018. It is the create and edit, not the 'approve', that changes the values included in the CLI extract. Perform normal AUDITS for the CLI Extract. 3. DO NOT make changes for October clinics at this time. 4. Between October 12 and 31, after auditing and receiving confirmation of successful deblocking of the transmitted September CLI Extract, proceed with FY19 Stop Code changes to the DSS Clinics and Stop Codes Worksheet: a. After the September extract has been ran, transmitted and is considered final (in your mind, no re-run/re-transmit needed), you may run Option 2 CREATE DSS Clinic Stop Code File [ECXSCLOAD]. This option creates local entries in the CLINICS AND STOP CODES file (#728.44) and compares this file to the HOSPITAL LOCATION file (#44) to see if there are any differences since the last time the file was reviewed. b. After Option 2 has completed, use the Option 3: Clinics and DSS Stop Codes Print [ECXSCLIST]. This option produces a worksheet of (A) All Clinics, (C) Active, (I) Inactive, or only the (U) Unreviewed Clinics that are awaiting approval. c. Run Option 7: Clinic & Stop Codes Validity Report [ECX STOP CODE VALIDITY]. This step will check that all Stop Codes conform. Note: A 'blank' output indicates there are no problems with Stop Code and credit stop validity. d. Update for FY19 as needed using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option. f. Approve changes using Option 5: Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] option. Finalize all Stop Code changes on the worksheet to be ready to run the October DSS CLI Extract. g. MCA teams with questions, please log a WonderDesk ticket. Patch Components: ================= N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Group Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: N/A New Service Request (NSRs): --------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- 1. INC0625860 FY19 Stop Code Changes Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Fiscal Year 2019 Stop Code changes to the CLINIC STOP file (#40.7). Resolution: ----------- Post-init routine SD53FY19 has been created to update the CLINIC STOP file (#40.7) by adding two (2) stop codes, changing the names for two (2) stop codes and changing the restriction type and date for one (1) code, effective 10/1/2018. Listed below are the applicable stop code updates: New Stop Codes being added (will take effect when the patch is installed): Stop Code Name/Description Restriction Type Restriction Date 344 MULTIPLE SCLEROSIS (MS) E 356 WRIISC E Stop Codes with Name Change only (will take effect when the patch is installed): 370 Old Name: LTC SCREENING (2ND ONLY) New Name: GEC LTSS 523 Old Name: OPIOID SUBSTITUTION New Name: OPIOID TREATMENT PROGRAM Stop Code with Restriction Type and Date Change only (will take effect when the patch is installed): 143 Old Restriction Type: S Old Restriction Date: 10/1/2005 New Restriction Type: P New Restriction Date: 10/1/2018 Test Sites: ----------- Battle Creek VAMC Bay Pines VAHCS Software and Documentation Retrieval Instructions: -------------------------------------------------- N/A Installation Instruction: Pre/Post Installation Overview: ------------------------------- NOTE: This patch should be installed as close to COB on 9/30/2018 as possible, but not after 10/1/2018. This patch may be installed with users on the system although it is recommended it be queued to run after normal business hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. Post installation routine can be deleted after they run, they are not automatically deleted. Pre-Installation Instructions: ------------------------------ Prior to installing this patch, backup file ^DIC(40.7) using your site's policy for backing up data. If the steps are unknown, please follow the following procedures: 1. Go to a command prompt. 2. At the prompt, enter D ^%GOGEN. 3. At the device prompt, enter the directory and file name where the global backup is to be stored. 4. At the Parameter? prompt, press . 5. At the Global prompt, enter ^DIC(40.7 6. Verify that the file was created and exists in the directory specified. Installation Instructions: -------------------------- 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation & Distribution System Menu, select the Installation Menu. From this menu, you may select to use the following options. When prompted for the INSTALL NAME, enter the patch SD*5.3*696: a. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. b. Print Transport Global - This option will allow you to view the components of the KIDS build. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. When Prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When Prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" respond NO. ** 7. During install, verify that all entries were added successfully. If an error is displayed, please create a ticket. Post-Installation Instructions: ------------------------------- 1. Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. 2. It is important to check the CLINIC STOP file (#40.7) post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP file (#40.7). If any discrepancies are found, you should enter a ITSM ticket. 3. You may delete the routine SD53FY19 from your production system after the patch has been successfully verified. Back-Out Plan: -------------- Please use %GIGEN for restoring the CLINIC STOP file (#40.7) if needed. 1. Go to a command prompt. 2. At the prompt, enter D ^%GIGEN. 3. At the device prompt, enter the directory and file name created in the pre-install instructions. 4. At the Parameter? prompt, press . 5. At the 'Transfer entire set of files? No=>', type 'Yes'. 6. At the From global prompt, enter ^DIC(40.7 7. At the To global ^DIC(40.7=>, enter ^DIC(40.7 8. At the OK to transfer? Yes=> prompt, select Yes. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 2 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53FY19 Before: n/a After:B108074279 **696** ============================================================================= User Information: Entered By : Date Entered : MAY 02, 2018 Completed By: Date Completed: SEP 07, 2018 Released By : Date Released : SEP 12, 2018 ============================================================================= Packman Mail Message: ===================== $END TXT