$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Wednesday, 02/05/20 at 14:12 ============================================================================= Run Date: MAR 16, 2020 Designation: SD*5.3*736 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #600 Status: Released Compliance Date: APR 01, 2020 ============================================================================= Subject: MID FY20 STOP CODE CHANGES Category: - Routine Description: ============ SD*5.3*736 provides Fiscal Year 2020 Mid-Year updates to the CLINIC STOP (#40.7) file as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). *** IMPORTANT NOTE *** ************************************************************************** * This patch is being released with a compliance date of April 1, * * 2020 and should be installed as close to Close of Business (COB) on * * March 31, 2020 as possible, but not after April 1, 2020. Early * * installation of this patch could result in transmission of incorrect * * Stop Codes that will result in errors from Austin. Coordination with * * the MAS (Medical Administration Service) PAS (Program Application * * Specialist)/ADPAC (Automated Data Processing Application Coordinator) * * is imperative as SD*5.3*736 will cause changes to the CLINIC STOP * * (#40.7) file. Testing can be done in a site's mirror account before * * installation in production to verify changes. SD*5.3*736 modifies and * * creates Stop Codes effective April 1, 2020; therefore, installing * * early may modify certain Stop Codes that may currently be in use at * * your site. It is advised that clinics with Stop Codes assigned that * * will incur restriction date/type changes should be corrected as soon * * as possible after installation. Please keep in mind that new Stop * * Codes should not be assigned in MAS/Scheduling until April 1, 2020 * * as the PCE encounters bearing FY20 Mid-Year Stop Codes will not be * * accepted in Austin until that date. All other MAS Stop Code changes * * should be made as early as possible on April 1, 2020. * ************************************************************************** Instructions for the FY20 Mid-Year Stop Code Patch: SD*5.3*736 makes additions and changes to the CLINIC STOP (#40.7) file as of April 1, 2020. No clinic can be created using any new Stop Codes contained in the patch until after this patch is implemented. Scheduling & Patch Installer should coordinate to perform the following sequence: 1. Patch Installer installs the patch late on March 31 or early on April 1, 2020. 2. Scheduling staff: Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] to list those clinics that need changes in the HOSPITAL LOCATION (#44) file for FY20 Mid-Year. 3. Scheduling staff: Make changes in the HOSPITAL LOCATION (#44) file so that the clinics will have the correct Stop Codes in place for April 1st clinic appointments. MCA Staff: 1. Before April 1 (prior to installation of the patch) run Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD] from the Setup for DSS Clinic Information menu [ECX SETUP CLINIC]. 2. Follow normal procedures to run the DSS CLI Extract for March 2020. It is the create and edit, not the 'approve', that changes the values included in the CLI extract. Perform normal AUDITS for the CLI Extract. 3. DO NOT make changes for April clinics at this time. 4. Between April 13-30, 2020 after auditing and receiving confirmation of successful deblocking of the transmitted March CLI Extract, proceed with FY20 Mid-Year Stop Code changes to the DSS Clinics and Stop Codes Worksheet: a. After the March extract has been run, transmitted and is considered final (in your mind, no re-run/re-transmit needed), you may run Option 2 CREATE DSS Clinic Stop Code File [ECXSCLOAD]. This option creates local entries in the CLINICS AND STOP CODES (#728.44) file and compares this file to the HOSPITAL LOCATION (#44) file to see if there are any differences since the last time the file was reviewed. b. After Option 2 has completed, use the Option 3: Clinics and DSS Stop Codes Print [ECXSCLIST]. This option produces a worksheet of (A) All Clinics, (C) Active, (I) Inactive, or only the (U) Unreviewed Clinics that are awaiting approval. c. Run Option 7: Clinic & Stop Codes Validity Report [ECX STOP CODE VALIDITY]. This step will check that all Stop Codes conform. Note: a 'blank' output indicates there are no problems with Stop Code and credit stop validity. d. Update for FY20 Mid-Year as needed using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option. e. Approve changes using Option 5: Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] option. Finalize all Stop Code changes on the worksheet to be ready to run the April DSS CLI Extract. f. MCA teams with questions, please log a WonderDesk ticket through https://mcaapp.vha.domain.ext/MCAOHelpDesk/Default.aspx. Patch Components: ================= N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Group Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ======================= New Service Request (NSRs): --------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- 1. INC8487070 MID-FY20 Stop Code Changes Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Mid Fiscal Year 2020 Stop Code changes to the CLINIC STOP file (#40.7). Resolution: ----------- Post-init routine SD53MY20 has been created to update the CLINIC STOP File (#40.7) by adding one (1) new stop codes and changing the names for two (2) existing stop codes, effective 4/1/2020. Listed below are the applicable stop code updates: New Stop Code being added (will take effect when the patch is installed) Stop Code Name/Description Restriction Type Restriction Date 192 CAREGIVER SUPPORT PROGRAM E Stop Code with Name Change only (will take effect when the patch is installed.) 372 Old Name: MOVE! PGM INDIV New Name: WEIGHT MGMT & MOVE! PROG - IND 373 Old Name: MOVE! PGM GROUP New Name: WEIGHT MGMT & MOVE! PROG - GRP Test Sites: ----------- Cincinnati VAMC Bay Pines VA HCS Software and Documentation Retrieval Instructions: -------------------------------------------------- N/A Installation Instruction: ------------------------- Pre/Post Installation Overview: ------------------------------- NOTE: These patches should be installed as close to Close of Business 3/31/2020 as possible, but not after 4/1/2020. Post installation routine SD53MY20 can be deleted after they run, they are not automatically deleted. Pre-Installation Instructions: ------------------------------ This patch may be installed with users on the system although it is recommended it be queued to run after normal business hours to minimize potential disruption to users. This patch should take less than 2 minutes to install. Installation Instructions: 1. Choose the PackMan message containing this patch. Then select the INSTALL/CHECK MESSAGE PackMan option to load the build. 2. From the Kernel Installation & Distribution System Menu, select the Installation Menu. From this menu, a. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME, enter the patch name (ex. SD*5.3*736). b. Select the Backup a Transport Global option to create a backup message of any routines exported with this patch. It will not backup any other changes such as DDs or templates. c. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch, such as routines, DD's, templates, etc. d. Select the Install Package(s) option and choose the patch to install. i. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//", answer NO. ii. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//", answer NO. Post-Installation Instructions: 1. Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. 2. It is important to check the CLINIC STOP file (#40.7) post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP file (#40.7). If any discrepancies are found, you should enter a ServiceNow ticket. 3. You may delete the routine SD53MY20 from your production system after the patch has been successfully verified. Back-Out Plan: -------------- Due to the complexity of this patch, it is not recommended for back-out, and a restore from a backup of the Transport Global should not be attempted. In the event that this patch needs to be backed out the patch installer should enter a ServiceNow Ticket. The development team will need to issue a follow-up patch in order to comprehensively back-out this patch. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 2 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53MY20 Before: n/a After:B107445381 **736** ============================================================================= User Information: Hold Date : MAR 16, 2020 Entered By : Date Entered : OCT 16, 2019 Completed By: Date Completed: MAR 12, 2020 Released By : Date Released : MAR 16, 2020 ============================================================================= Packman Mail Message: ===================== $END TXT