============================================================================= Run Date: SEP 24, 2020 Designation: SD*5.3*752 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #616 Status: Released Compliance Date: OCT 01, 2020 ============================================================================= Associated patches: (v)SD*5.3*736 <<= must be installed BEFORE `SD*5.3*752' Subject: FY21 STOP CODE CHANGES Category: - Routine Description: ============ Patch SD*5.3*752 provides Fiscal Year 2021 updates to the CLINIC STOP (#40.7) file as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). When inactivating stop codes in the CLINIC STOP (#40.7) file, the DSS UNIT (#724) file also needs to be updated. Therefore, this patch is being released along with Event Capture patch, EC*2.0*151, that inactivates the DSS Units. Both patches will be bundled together with this Scheduling patch being the primary. NOTE: Patch SD*5.3*752 (FY21 STOP CODE UPDATES) is being released along with patch EC*2.0*151 (FY21 INACTIVE STOP CODE DSS UNIT REVIEW) in host file: SD53_752_EC20_151.KID *** IMPORTANT NOTE *** ************************************************************************** * This patch is being released with a compliance date of October 1, * * 2020 and should be installed as close to Close of Business (COB) on * * September 30, 2020 as possible, but not after October 1, 2020. Early * * installation of this patch could result in transmission of incorrect * * Stop Codes that will result in errors from Austin. * * * * Coordination with the MAS (Medical Administration Service) PAS * * (Program Application Specialist)/ADPAC (Automated Data Processing * * Application Coordinator) is imperative as patch SD*5.3*752 will * * cause changes to the CLINIC STOP (#40.7) file. * * * * Testing can be done in a site's mirror account before installation * * in production to verify changes. * * * * Patch SD*5.3*752 modifies and creates Stop Codes effective * * October 1, 2020; therefore, installing early may modify certain * * Stop Codes that may currently be in the use at your site. * * * * * * It is advised that clinics with Stop Codes with restriction date/type * * changes should be corrected as soon as possible after installation. * * * * Please keep in mind that new Stop Codes should not be assigned in * * MAS/Scheduling until October 1, 2020 as the PCE encounters bearing * * FY21 Stop Codes will not be accepted in Austin until that date. * * * * All other MAS Stop Code changes should be made as early as possible * * on October 1, 2020. * ************************************************************************** Instructions for the FY21 Stop Code Patch: Patch SD*5.3*752 makes additions and changes to the CLINIC STOP (#40.7) file as of October 1, 2020. No clinic can be created using any new Stop Codes contained in the patch until after this patch is implemented. Scheduling & patch installer should coordinate to perform the following sequence: 1. Patch installer installs the patch late on September 30 or early on October 1, 2020. 2. Scheduling staff: Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] option to list those clinics that need changes in the HOSPITAL LOCATION (#44) file for FY21. 3. Scheduling staff: Make changes in the HOSPITAL LOCATION (#44) file so that the clinics will have the correct Stop Codes in place for October 1st clinic appointments. MCA Staff: 1. Before October 1 (prior to installation of the patch) run Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD] option from the Setup for DSS Clinic Information [ECX SETUP CLINIC] menu. 2. Follow normal procedures to run the DSS CLI Extract for September 2020. It is the create and edit, not the 'approve', that changes the values included in the CLI extract. Perform normal AUDITS for the CLI Extract. 3. DO NOT make changes for October clinics at this time. 4. Between October 19 and 31, after auditing and receiving confirmation of successful deblocking of the transmitted September CLI Extract, proceed with FY21 Stop Code changes to the DSS Clinics and Stop Codes Worksheet: a. After the September extract has been run, transmitted and is considered final (in your mind, no re-run/re-transmit needed), you may run Option 2: CREATE DSS Clinic Stop Code File [ECXSCLOAD] option. This option creates local entries in the CLINICS AND STOP CODES (#728.44) file and compares this file to the HOSPITAL LOCATION (#44) file to see if there are any differences since the last time the file was reviewed. b. After Option 2 has completed, use the Option 3: Clinics and DSS Stop Codes Print [ECXSCLIST] option. This option produces a worksheet of (A) All Clinics, (C) Active, (D) Duplicate, (I) Inactive, or only the (U) Unreviewed Clinics that are awaiting approval. c. Run Option 7: Clinic & Stop Codes Validity Report [ECX STOP CODE VALIDITY] option. This step will check that all Stop Codes conform. Note: A 'blank' output indicates there are no problems with Stop Code and credit stop validity. d. Update for FY21 as needed using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option. e. Approve changes using Option 5: Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] option. Finalize all Stop Code changes on the worksheet to be ready to run the October DSS CLI Extract. f. MCA teams with questions, please log a MCAO Help Desk ticket through https://mcaapp.vha.domain.ext/MCAOHelpDesk/Default.aspx. Patch Components: ================= N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Group Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ======================= New Service Request (NSRs): --------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- 1. INC10906634 FY21 Stop Code Changes Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Fiscal Year 2021 Stop Code changes to the CLINIC STOP (#40.7) file. Resolution: ----------- Post-install routine, SD53FY21, has been created to update the CLINIC STOP (#40.7) file by inactivating eight (8) existing stop codes and changing the names for eleven (11) existing stop codes, effective 10/1/2020. Listed below are the applicable stop code updates: Stop Code being inactivated (Inactivation Date: 10/1/2020) 144 RADIONUCLIDE THERAPY 155 INFO ASSISTS TECHNOLOGY 207 PM&RS INCENTIVE THERAPY 208 PMRS CWT/TWE FACE TO FACE 213 PM&RS VOCATIONAL ASSISTANCE 222 PMRS CWT/SE FACE TO FACE 331 PRE-BED CARE MD (MEDICINE) 525 WOMEN'S STRESS DISORDER TEAMS Stop Code with Name Change only (will take effect when the patch is installed.) 105 Old Name: X-RAY New Name: X-RAY & FLUORO (XR & RF) 109 Old Name: NUCLEAR MEDICINE New Name: NUC MED & PET (NM & PET) 110 Old Name: INTERV RAD PRE/POST CNSLT New Name: INTERVENT RAD CLINIC (IR) 115 Old Name: ULTRASOUND New Name: ULTRASOUND (US) 153 Old Name: INTERVENTIONAL RADIOGRAPHY New Name: INTERVENT RAD PROCEDURE (IR) 332 Old Name: PRE-BED CARE RN (MEDICINE) New Name: PRE-BED CARE (MED SERVICE) 516 Old Name: PTSD - GROUP New Name: PTSD OUTPT RES SPEC PROG GRP 562 Old Name: PTSD - INDIVIDUAL New Name: PTSD OUTPT RES SPEC PROG INDIV 568 Old Name: MH CWT/SE FACE TO FACE New Name: MH CWT/SE 574 Old Name: MH CWT/TWE FACE TO FACE New Name: MH CWT/TWE 703 Old Name: MAMMOGRAM (CAN BE PRIMARY) New Name: MAMMOGRAM (MG) NOTE: Since this is a combined patch, for information regarding FY21 Inactive Stop Code DSS Unit Review, please see Event Capture patch EC*2.0*151. Test Sites: ----------- VA Maryland HCS Manchester VAMC Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this combined patch is being released using a host file: SD53_752_EC20_151.KID The host file is available at the following location: /srv/vista/patches/SOFTWARE/SD53_752_EC20_151.KID Installation of this host file should be coordinated among the packages affected since only one installation is necessary. Patch Installation: ------------------- ***************************** IMPORTANT NOTE **************************** *** This Scheduling patch, SD*5.3*752, will be released in *** *** conjunction with an Event Capture patch, EC*2.0*151. *** *** *** *** These patches should be installed as close to COB on 9/30/2020 *** *** as possible, but not after 10/1/2020. *** *** *** *** Patch EC*2.0*151 will queue the inactivation of any DSS Units, *** *** that are set to send no records and have an inactive/invalid *** *** stop code, for 10/1/2020 at 1:00 AM. If this patch is installed *** *** after that time, the post-install will queue immediately. *** ************************************************************************* Pre/Post Installation Overview: ------------------------------- This patch should be installed as close to 9/30/2020 as possible, but not after 10/1/2020. Post installation routine, SD53FY21, can be deleted after they run, they are not automatically deleted. Pre-Installation Instructions: ------------------------------ This installation may be installed with users on the system although it is recommended it be queued to run after normal business hours to minimize potential disruption to users. This patch should take less than 3 minutes to install. Prior to install this patch, backup file ^DIC(40.7) using your site's policy for backing up date. If the steps are unknown, please follow the following procedures: 1. Go to a command prompt. 2. At the prompt, enter D ^%GOGEN. 3. At the device prompt, enter the directory and file name where the global backup is to be stored. 4. At the Parameter? prompt, press . 5. At the Global prompt, enter ^DIC(40.7 6. Verify that the file was created and exists in the directory specified. Installation Instructions: -------------------------- 1. When selecting the 'Load a Distribution' option, retrieve the KIDS distribution host file. This combined patch will be distributed in a host file. The name of the host file is SD53_752_EC20_151.KID Enter the directory in which you downloaded the host file followed by the host file name: /srv/vista/patches/SOFTWARE/SD53_752_EC20_151.KID Timestamp --------- KIDS Distribution saved on Jul 28, 2020@15:50:45 Comment: Patches SD*5.3*752 and EC*2.0*151 2. From the Kernel Installation & Distribution System Menu, select the Installation Menu. From this menu, a. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME, enter the patch name (ex. SD*5.3*752). b. Print Transport Global - This option will allow you to view the components of the KIDS build. c. Select the Backup a Transport Global option to create a backup message of any routines exported with this patch. It will not backup any other changes such as DDs or templates. d. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch, such as routines, DD's, templates, etc. e. Select the Install Package(s) option and choose the patch to install. i. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//", answer NO. ii. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//", answer NO. Post-Installation Instructions: ------------------------------- 1. Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. 2. It is important to check the CLINIC STOP (#40.7) file post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP (#40.7) file. If any discrepancies are found, you should enter a ServiceNow ticket. 3. You may delete the routine, SD53FY21, from your production system after the patch has been successfully verified. Back-Out Plan: -------------- Due to the complexity of this patch, it is not recommended for back-out, and a restore from a backup of the Transport Global should not be attempted. In the event a site/patch installer determines that this patch should be backed out, the site/patch installer should submit a YOUR IT Services ticket with the Enterprise Service Desk (ESD) for assistance with the procedure. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 2 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SD53FY21 Before: n/a After:B117786792 **752** ============================================================================= User Information: Entered By : Date Entered : APR 28, 2020 Completed By: Date Completed: SEP 23, 2020 Released By : Date Released : SEP 24, 2020 ============================================================================= Packman Mail Message: ===================== No routines included