$TXT Created by G at CHY0016.FO-BAYPINES.DOMAIN.EXT (KIDS) on Thursday, 08/03/23 at 12:25 ============================================================================= Run Date: SEP 29, 2023 Designation: SD*5.3*856 Package : SD - SCHEDULING Priority: EMERGENCY Version : 5.3 SEQ #709 Status: Released Compliance Date: OCT 01, 2023 ============================================================================= Subject: FY24 - Stop Code Changes Category: - Other - Routine Description: ============ SD*5.3*856 provides Fiscal Year 2024 Year updates to the CLINIC STOP file (#40.7) as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). *** IMPORTANT NOTE *** ************************************************************************** * This patch is being released with a compliance date of October 1, * * 2023 and should be installed as close to Close of Business (COB) on * * September 30, 2023 as possible, but not after October 1, 2023. Early * * installation of this patch could result in transmission of incorrect * * Stop Codes that will result in errors from Austin. Coordination with * * the MAS (Medical Administration Service) PAS (Program Application * * Specialist)/ADPAC (Automated Data Processing Application Coordinator) * * is imperative as SD*5.3*856 will cause changes to the CLINIC STOP * * file (#40.7). Testing can be done in a site's mirror account before * * installation in production to verify changes. SD*5.3*856 modifies and * * creates Stop Codes effective October 1, 2023; therefore, installing * * early may modify certain Stop Codes that may currently be in use at * * your site. It is advised that clinics with Stop Codes assigned that * * will incur restriction date/type changes should be corrected as soon * * as possible after installation. Please keep in mind that new Stop * * Codes should not be assigned in MAS/Scheduling until October 1, 2023 * * as the Patient Care Encounters (PCE) bearing FY24 Stop Codes will not * * be accepted in Austin until that date. All other MAS Stop Code * * changes should be made as early as possible on October 1, 2023. * ************************************************************************** Instructions for the FY24 Year Stop Code Patch: SD*5.3*856 makes changes to the CLINIC STOP (#40.7) file as of October 1, 2023. No clinic can be created using any new Stop Codes contained in the patch until after this patch is implemented. Scheduling & Patch Installer should coordinate to perform the following sequence: 1. Patch Installer installs the patch late on September 30 or early on October 1, 2023. 2. Scheduling staff: Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] to list those clinics that need changes in the HOSPITAL LOCATION file (#44) for FY24. 3. Scheduling staff: Make changes in the HOSPITAL LOCATION file (#44) so that the clinics will have the correct Stop Codes in place for October 1st clinic appointments. MCA Staff: 1. Before October 1 (prior to installation of the patch) run Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD] from the Setup for DSS Clinic Information menu [ECX SETUP CLINIC]. 2. Follow normal procedures to run the DSS CLI Extract for September 2023. It is the create and edit, not the 'approve', that changes the values included in the CLI extract. Perform normal AUDITS for the CLI Extract. 3. DO NOT make changes for October clinics at this time. 4. Between October 11-31, 2023 after successfully running, auditing, transmitting, and successfully deblocking the September CLI Extract, proceed with FY24 Stop Code changes to the DSS Clinics and Stop Codes Worksheet: Between September 13-30, 2023 after auditing and receiving confirmation of successful deblocking of the transmitted March CLI Extract, proceed with FY23 Mid-Year Stop Code changes to the DSS Clinics and Stop Codes Worksheet: a. After the September extract has been run, transmitted and is considered final (in your mind, no re-run/re-transmit needed), you may run Option 2 CREATE DSS Clinic Stop Code File [ECXSCLOAD]. This option creates local entries in the CLINICS AND STOP CODES file (#728.44) and compares this file to the HOSPITAL LOCATION file (#44) to see if there are any differences since the last time the file was reviewed. b. After Option 2 has completed, use the Option 3: Clinics and DSS Stop Codes Print [ECXSCLIST]. This option produces a worksheet of (A) All Clinics, (C) Active, (I) Inactive, or only the (U) Unreviewed Clinics that are awaiting approval. c. Run Option 7: Clinic & Stop Codes Validity Report [ECX STOP CODE VALIDITY]. This step will check that all Stop Codes conform. Note: a 'blank' output indicates there are no problems with Stop Code and credit stop validity. d. Update for FY24 as needed using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option. e. Approve changes using Option 5: Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] option. Finalize all Stop Code changes on the worksheet to be ready to run the October DSS CLI Extract. f. MCA teams with questions, please log a ticket through the VHA Office of Finance Managerial Cost Accounting Office Help Desk at: https://mcaapp.vha.domain.ext/MCAOHelpDesk/Default.aspx Patch Components: ================= N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Group Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ======================= New Service Request (NSRs): --------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- 1. VSE-5452 FY24 Stop Code Changes Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Fiscal Year 2024 Stop Code changes to the CLINIC STOP file (#40.7). Resolution: ----------- Post-init routine SDES856P has been created to update the CLINIC STOP file (#40.7) by changing the names for Six (6) existing stop codes, deactivating seven (7) existing stop codes and changing the Restriction Type for two (2) existing stop codes, effective 10/1/2023. Listed below are the applicable stop code updates: Stop Codes with Name Change only (will take effect when the patch is installed.) Stop Name/Description Restriction Restriction Code Type Date ========================================================================= 129 Old Name: HYPERTENSION SCREENING P 10/01/2023 New Name: VA EMERGENCY AMBULANCE SRVS 131 Old Name: URGENT CARE CLINIC E 10/01/2023 New Name: URGENT CARE 322 Old Name: COMP WOMEN'S HLTH E 10/01/2023 New Name: COMP WMS HLTH GNDR DIVERSE PC 569 Old Name: MH CWT/SE NON-F TO F (MAS NONC E 10/01/2023 New Name: COMMTY BASED EMPLOY SRVS CBES 704 Old Name: WMS SPECIFIC PREVENTIVE CARE P 10/01/2023 New Name: WMS GNDR DIVERSE PREVENT CARE 901 Old Name: TELE-ICU PATIENT SITE P 10/01/2023 New Name: TELECRITCAL CARE PATIENT SITE Stop Codes that are being de-activated on October 1, 2023. Stop Name/Description Deactivation Code Date ========================================================================== 290 OBSERVATION MEDICINE 10/01/2023 291 OBSERVATION SURGERY 10/01/2023 292 OBSERVATION PSYCHIATRY 10/01/2023 293 OBSERVATION NEUROLOGY 10/01/2023 296 OBSERVATION REHABILITATION 10/01/2023 297 OBSERVATION EMERGENCY ROOM 10/01/2023 573 MH INCENTIVE THERAPY F TO F 10/01/2023 Stop Codes that are having a change of Restriction Type. Stop Name/Description Restriction Effective Code Type Date ========================================================================= 129 Name: VA EMERGENCY AMBULANCE SRVS P 10/01/2023 191 Name: COMMUNITY ADHC FOLLOWUP E 10/01/2023 Test Sites: ----------- Orlando, FL (ORL) St. Cloud, MN (STC) Software and Documentation Retrieval Instructions: -------------------------------------------------- N/A Patch Installation: ------------------- Pre/Post Installation Overview: ------------------------------- NOTE: These patches should be installed as close to Close of Business on 9/30/2023 as possible, but not after 10/1/2023. Routine SDES856P will update the CLINIC STOP (#40.7) file at the end of patch installation process. Pre-Installation Instructions: ------------------------------ This patch may be installed with users on the system although it is recommended it be queued to run after normal business hours to minimize potential disruption to users. This patch should take less than 2 minutes to install. Installation Instructions: -------------------------- 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the KIDS Menu, select the Installation Menu. From this menu, you may elect to use the following options. When prompted for the INSTALL NAME, enter SD*5.3*856. a. Backup a Transport Global - This option will create a backup message of any components exported with this patch. You are prompted to select "R" for Routines or "B" for Build. For this patch, backing up the "B"uild is suggested. Select one of the following: B Build R Routines Enter response: Build b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and when prompted for the INSTALL NAME, enter SD*5.3*856. 5. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//' respond NO. 6. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 7. If prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" respond NO. 8. If prompted "Delay Install (Minutes): (0 - 60): 0//" respond 0. Post-Installation Instructions: ------------------------------- 1. Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. 2. It is important to check the CLINIC STOP file (#40.7) post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP file (#40.7). If any discrepancies are found, you should enter a ServiceNow ticket. 3. After the post install has finished running, sites can delete the SDES856P routine using the Delete Routines [XTRDEL] option if they wish. Back-Out Plan: -------------- Due to the complexity of this patch, it is not recommended for back-out, and a restore from a backup of the Transport Global should not be attempted. In the event that this patch needs to be backed out the patch installer should enter a ServiceNow Ticket. The development team will need to issue a follow-up patch in order to comprehensively back-out this patch. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 3 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SDES856P Before: n/a After:B170597801 **856** ============================================================================= User Information: Entered By : Date Entered : JUL 12, 2023 Completed By: Date Completed: SEP 27, 2023 Released By : Date Released : SEP 29, 2023 ============================================================================= Packman Mail Message: ===================== $END TXT