$TXT Created by G at CHY0016.FO-BAYPINES.DOMAIN.EXT (KIDS) on Thursday, 02/27/25 at 14:55 ============================================================================= Run Date: MAR 31, 2025 Designation: SD*5.3*900 Package : SD - SCHEDULING Priority: EMERGENCY Version : 5.3 SEQ #751 Status: Released Compliance Date: APR 01, 2025 ============================================================================= Subject: FY25 - MID-YEAR STOP CODE UPDATES Category: - Routine Description: ============ SD*5.3*900 provides Fiscal Year 2025 Mid-Year updates and updates in support of Executive Order #14168 to the CLINIC STOP (#40.7) file as requested by the Office of Finance, Managerial Cost Accounting Office (MCAO). Post-init routine SDES900P has been created to update the CLINIC STOP (#40.7) file as noted below: 1) Changing the names for three (3) existing stop codes. *** IMPORTANT NOTE *** ************************************************************************** * This patch is being released with a compliance date of April 1, 2025 * * and should be installed as close to Close of Business (COB) on * * March 31, 2025 as possible, but not after April 1, 2025. * * * * Early installation of this patch may modify certain Stop Codes * * currently in use at your site and could result in transmission of * * incorrect Stop Codes resulting in errors from Austin. * * * * Coordination with the MAS (Medical Administration Service) PAS * * (Program Application Specialist)/ADPAC (Automated Data Processing * * Application Coordinator) is imperative as SD*5.3*900 will cause * * changes to the CLINIC STOP (#40.7) file. * * * * Testing can be done in a site's mirror account before installation * * in production to verify changes. It is advised that clinics with * * Stop Codes assigned that will incur restriction date/type changes * * should be corrected as soon as possible after installation. * * * * Please keep in mind that new Stop Codes should not be assigned in * * MAS/Scheduling until April 1, 2025 as the Patient Care Encounters * * (PCE) bearing FY25 Mid-Year Stop Codes will not be accepted in * * Austin until that date. All other MAS Stop Code changes should be * * made as early as possible on April 1, 2025. * * * ************************************************************************** Instructions for the FY25 Mid-Year Stop Code Patch: SD*5.3*900 makes changes to the CLINIC STOP (#40.7) file as of April 1, 2025. No clinic can be created using any new Stop Codes contained in the patch until after this patch is implemented. Scheduling & Patch Installer should coordinate to perform the following sequence: 1. Patch Installer installs the patch late on March 31 or early on April 1, 2025. 2. Scheduling staff: Run the Non-Conforming Clinics Stop Code Report [SD CLN STOP CODE REP] to list those clinics that need changes in the HOSPITAL LOCATION (#44) file for FY25 Mid-Year. 3. Scheduling staff: Make changes in the HOSPITAL LOCATION file (#44) so that the clinics will have the correct Stop Codes in place for April 1st clinic appointments. MCA Staff: 1. Before April 1 (prior to installation of the patch) run Option 2: Create DSS Clinic Stop Code File [ECXSCLOAD] from the Setup for DSS Clinic Information menu [ECX SETUP CLINIC]. 2. On April 1, run Option 7: Clinic & Stop Codes Validity Report [ECX STOP CODE VALIDITY]. This step will check that all Stop Codes conform with FY25 Mid-Year changes (inactivated codes, changes in use in primary or secondary position). Note: a 'blank' output indicates there are no problems with Stop Code and credit stop validity. 3. DO NOT make CHAR4 or MCA Labor Code changes for April clinics while still finalizing the March CLI extract. 4. After the March extract has been run, transmitted and is considered final (in your mind, no re-run/re-transmit needed), you may run Option 2 CREATE DSS Clinic Stop Code File [ECXSCLOAD]. This option creates local entries in the CLINICS AND STOP CODES (#728.44) file and compares this file to the HOSPITAL LOCATION (#44) file to see if there are any differences since the last time the file was created. The CREATE adds new clinics to the CLINICS AND STOP CODES (file #728.44) (the file used by the CLI Extract to build the feeder keys), and the Edit option makes changes to this same file. The changes are effective as soon as they are made. It is a common misunderstanding that the Approval is what makes the change to the clinic feeder key. The only thing the Approval option does is write the date in the Reviewed Date column of the Clinics & DSS Stop Codes Print Report. 5. After Option 2 has completed, use the Option 3: Clinics and DSS Stop Codes Print [ECXSCLIST]. This option produces a worksheet of (A) All Clinics, (C) Active, (I) Inactive, or only the (U) Unreviewed Clinics that are awaiting approval. 6. Update CHAR4 or MCA Labor Codes for FY25 Mid-Year as needed using Option 4: Enter/Edit Clinic Parameters [ECXSCEDIT] option. 7. Approve changes using Option 5: Approve Reviewed DSS Clinic Worksheet [ECXSCAPPROV] option. Verify all Stop Code changes on the worksheet to be ready to run the April DSS CLI Extract. 8. MCA teams with questions, please log a ticket through the VHA Office of Finance Managerial Cost Accounting Office Help Desk at: https://mcaapp.vha.domain.ext/MCAOHelpDesk/Default.aspx Patch Components: ================= N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Group Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ======================= New Service Request (NSRs): --------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- 1) VSE-8989: VistA: FY 25 Mid-Year Stop Code Changes. Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Fiscal Year 2025 Mid-Year Stop Code changes to the CLINIC STOP (#40.7) file. Resolution: ----------- Post-init routine SDES900P has been created to update the CLINIC STOP (#40.7) file as noted below: 1) Changing the names for one (1) existing stop code. This change will become effective on 4/1/2025. 2) VSE-9462: VistA: Update the clinic stop file to comply with the administration's related Executive Order #14168. Problem: -------- The Office of Finance, Managerial Cost Accounting Office (MCAO), has requested Stop Code changes to the CLINIC STOP (#40.7) file in support of Executive Order #14168. Resolution: ----------- Post-init routine SDES900P has been created to update the CLINIC STOP (#40.7) file as noted below: 1) Changing the names for two (2) existing stop codes. This change will become effective on 4/1/2025. ======================================================================== Listed below are the applicable stop code updates: The following Stop Codes will be renamed when the patch is installed. Stop Name/Description Restriction Restriction Code Type Date ========================================================================= 172 Old Name: HBPC PHYSIC EXTND(NP,CNS,PA) P OCT 01, 2003 New Name: HBPC ADV PRAC PROV(NP,CNS,PA) 322 Old Name: COMP WMS HLTH GNDR DIVERSE PC E New Name: COMPREHENSIVE WOMENS PRI CARE 704 Old Name: WMS GNDR DIVERSE PREVENT CARE P OCT 01, 2006 New Name: WOMENS PREVENTIVE CARE Test Sites: ----------- Columbia, SC (CMS) San Diego, CA (SDC) Software and Documentation Retrieval Instructions: -------------------------------------------------- N/A Patch Installation: ------------------- Pre/Post Installation Overview: ------------------------------- NOTE: This patch should be installed as close to Close of Business on 3/31/2025 as possible, but not after 4/01/2025. Routine SDES900P will update the CLINIC STOP (#40.7) file at the end of patch installation process. Pre-Installation Instructions: ------------------------------ This patch may be installed with users on the system although it is recommended it be queued to run after normal business hours to minimize potential disruption to users. This patch should take less than 2 minutes to install. Installation Instructions: -------------------------- 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the KIDS Menu, select the Installation Menu. From this menu, you may elect to use the following options. When prompted for the INSTALL NAME, enter SD*5.3*900. a. Backup a Transport Global - This option will create a backup message of any components exported with this patch. You are prompted to select "R" for Routines or "B" for Build. For this patch, backing up the "B"uild is suggested. Select one of the following: B Build R Routines Enter response: Build b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and when prompted for the INSTALL NAME, enter SD*5.3*900. 5. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//' respond NO. 6. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 7. If prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" respond NO. 8. If prompted "Delay Install (Minutes): (0 - 60): 0//" respond 0. Post-Installation Instructions: ------------------------------- 1. Details of the changes applied by this patch are provided during the installation and may also be reviewed with the Install File Print option on the Utilities menu on the Kernel Installation and Distribution System menu. 2. It is important to check the CLINIC STOP (#40.7) file post installation to make sure that all of the updates are correctly reflected in the CLINIC STOP (#40.7) file. If any discrepancies are found, you should enter a ServiceNow ticket. 3. After the post install has finished running, sites can delete the SDES900P routine using the Delete Routines [XTRDEL] option if they wish. Back-Out Plan: -------------- Due to the complexity of this patch, it is not recommended for back-out, and a restore from a backup of the Transport Global should not be attempted. In the event that this patch needs to be backed out the patch installer should enter a ServiceNow Ticket. The development team will need to issue a follow-up patch in order to comprehensively back-out this patch. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Scheduling;**[Patch List]**;AUG 13, 1993;Build 1 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SDES900P Before: n/a After:B162846117 **900** ============================================================================= User Information: Entered By : Date Entered : DEC 05, 2024 Completed By: Date Completed: MAR 31, 2025 Released By : Date Released : MAR 31, 2025 ============================================================================= Packman Mail Message: ===================== $END TXT