============================================================================= Run Date: SEP 24, 2009 Designation: VBEC*1*5 Package : VBEC - VBECS Priority: Mandatory Version : 1 SEQ #4 Status: Released Compliance Date: OCT 01, 2009 ============================================================================= Subject: SEPTEMBER 2009 WINDOWS UPDATES FOR VBECS Category: - Informational Description: ============ This informational patch serves two purposes: 1) To alert VA facilities using the Vista Blood Establishment Computer Software (VBECS) that Microsoft Windows Updates are available for immediate installation. 2) To announce that the VBECS Implementation Process document was updated to version 3.0 and is available for download. Sites who have not installed VBECS have no action to take for the Windows Updates portion of this informational patch. This patch is released with a seven (7) day compliance because the updates address security vulnerabilities in Microsoft Windows. Failure to comply with the installation of Windows Updates could expose the VBECS servers and software to security threats. BLOOD BANK CLEARANCE ===================== EFFECT ON BLOOD BANK FUNCTIONAL REQUIREMENTS: Patch VBEC*1.0*5 contains changes to a package referenced in VHA OI SEPG SOP 192-023 Review of VISTA Patches for Effects on VISTA Blood Bank Software. This patch does not alter or modify any VistA Blood Bank software design safeguards or safety critical elements functions. RISK ANALYSIS: Changes made by patch VBEC*1.0*5 have no effect on Blood Bank software functionality, therefore RISK is none. Windows Updates ================ If your servers are maintained at a data center, ignore this section since data center personnel will install updates. These Microsoft Windows Update patches were released on 9/8/09 and must be installed on the VBECS servers: KB971961 KB968816 KB956844 KB967723 KB890830 KB970653 The VBECS development team must test every Microsoft Windows update. Once the development team is satisfied that the update causes no adverse effects, Clinical Product Support (CPS) will give the sites permission to apply the update by releasing this informational patch. Updates are approved with Windows Server Update Service. Approved updates will be downloaded to your servers automatically. However, a server administrator must install the updates locally. Windows Update instructions: ============================ 1) Since most updates require a reboot, coordinate a time with the Blood Bank manager to apply the updates. All Blood Bank users must be logged off the VBECS server before updates can begin. 2) At the agreed upon down time, log on to the VBECS cluster as a user with server administrator privileges. 3) Use the Cluster Administrator Tool to verify which node is active (Windows Updates should not be installed on an active node): a. Click on START, CONTROL PANEL, ADMINISTRATIVE TOOLS, CLUSTER ADMINISTRATOR. b. If the OPEN CONNECTION TO CLUSTER window appears, enter the VBECS cluster name and click OK. c. When Cluster Administrator has opened click on the folder titled "Groups". d. The server name listed on the right side under the Owner column is the "Active" node. e. Record the server name listed under Owner, this is the active node. The other server in the VBECS cluster is the passive node. f. Log off of the VBECS cluster server once the server name of the active node is determined. 4) Log on to the passive node of the VBECS cluster as a user with server administrator privileges. 5) Verify all users (other than the user installing the Windows updates) are off the VBECS server (do not proceed until all users are logged off): a. Click on START, CONTROL PANEL, ADMINISTRATIVE TOOLS, double click on TERMINAL SERVICE MANAGER. b. Click on THIS COMPUTER. The users who are logged on to the server will be displayed in the window pane on the right hand side under the Users tab. c. Right click on each user's name and click on SEND MESSAGE to send a message to the user asking them to log off the system. d. Close Terminal Service Manager. e. Do not proceed with installation until all users have logged off the server. 6) A yellow shield shaped icon should appear in the System Tray (lower right corner of desktop) indicating updates are available and ready for installation. 7) If the yellow shield shaped icon fails to appear after waiting one minute, perform the following steps: a. Click on START, RUN. b. Type CMD in the RUN window and press ENTER to open a command shell. c. Type WUAUCLT /DETECTNOW at the command prompt and press ENTER. d. Close the command shell. e. The yellow shield shaped icon can take up to 30 minutes to appear after entering the WUAUCLT /DETECTNOW command. f. If the icon does not appear after 30 minutes, contact the VA Service Desk (VASD)or file a Remedy ticket. 8) Click on the yellow shield shaped icon in the System Tray. 9) Leave Express Install selected. Click INSTALL. 10)When the update process is complete, you may be prompted to reboot. Reboot the server at this time. 11)After the reboot is completed (this may take several minutes), log on to the passive node that is now fully patched. Open the Cluster Administrator tool and do the following: a. Expand the Groups folder. Right click on CLUSTER GROUP, select MOVE GROUP and wait until all the listed resources are Online, this may take up to one minute. b. Right click on GROUP 0, select MOVE GROUP and wait until all the listed resources are Online, this may take up to one minute. c. Right Click on GROUP 1, select MOVE GROUP and wait until all the listed resources are Online. d. Close Cluster Administrator. 12) Log off the patched server which is now the active node. 13) Log on to the other server and repeat steps 5-10. 14)At this point, if the Server Windows Update process is complete and there are no outstanding issues, notify the Blood Bank Manager that the VBECS system is once again available for use. If any issues are encountered, contact the VA Service Desk (VASD)or file a Remedy ticket. Documentation Retrieval: ======================== The updated VBECS Implementation Process document for VBECS 1.4.0.0 is available from the VistA Documentation Library (http://www.va.gov/vdl/) in the Clinical section under Lab: VistA Blood Establishment Computer Software (VBECS) This document is also available on the ANONYMOUS.SOFTWARE directory at one of the following Office of Information (OI) Field Offices. Sites will be able to utilize Documentation in either the ".PDF" or "DOC" format after they extract the ZIP file. The preferred method is to FTP the files from: Download.vista.med.va.gov This transmits files from the first available FTP server. Sites may also elect to retrieve documentation directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov NOTE: The ZIP file listed below will be listed in each of the VBECS and LR patches that are part of the VBECS package and associate patches, it only needs to be downloaded once. File Name Retrieval format: =========== ================= VBECS_1_4_DOCS_BUNDLE.ZIP BINARY The following files are contained in the VBECS_1_4_DOCS_BUNDLE.ZIP file and will not be individually located on the OI Field Office Anonymous Directories. The VBECS_1_4_DOCS_BUNDLE.ZIP file will need to be extracted on your system to be used. ======================================================================= Blood Bank Pre-Implementation Data Validation, Mapping, and Conversion ADPAC Guide.doc Blood Bank Pre-Implementation Data Validation, Mapping, and Conversion ADPAC Guide.pdf Blood Bank Pre-Implementation Data Validation, Mapping, and Conversion Installation and User Guide.doc Blood Bank Pre-Implementation Data Validation, Mapping, and Conversion Installation and User Guide.pdf Blood Bank Pre-Implementation Data Validation, Mapping, and Conversion Technical Manual.doc Blood Bank Pre-Implementation Data Validation, Mapping, and Conversion Technical Manual.pdf VBECS Data Conversion Recommended Validation Method.xls VBECS Application Interfacing Support Software Installation and User Configuration Guide.doc VBECS Application Interfacing Support Software Installation and User Configuration Guide.pdf VBECS Implementation Process.xls VistA Blood Establishment Computer Software (VBECS) 1.4.0.0 Installation Guide.doc VistA Blood Establishment Computer Software (VBECS) 1.4.0.0 Installation Guide.pdf VistA Blood Establishment Computer Software (VBECS) 1.4.0.0 Technical Manual-Security Guide.doc VistA Blood Establishment Computer Software (VBECS) 1.4.0.0 Technical Manual-Security Guide.pdf VistA Blood Establishment Computer Software (VBECS) 1.4.0.0 User Guide.doc VistA Blood Establishment Computer Software (VBECS) 1.4.0.0 User Guide.pdf VBECS Known Defects and Anomalies.doc VBECS Known Defects and Anomalies.pdf ======================================================================== NOTE: Do not change the system! The U.S. Food and Drug Administration classifies this software as a medical device. Unauthorized modifications will render this device an adulterated medical device under Section 501 of the Medical Device Amendments to the Federal Food, Drug, and Cosmetic Act. Acquiring and implementing this software through the Freedom of Information Act require the implementer to assume total responsibility for the software and become a registered manufacturer of a medical device, subject to FDA regulations. Adding to or updating VBECS software without permission is prohibited. Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : KANIA,KEVIN Date Entered : SEP 16, 2009 Completed By: MORTON,RANDY Date Completed: SEP 23, 2009 Released By : CURTIS,SEAN Date Released : SEP 24, 2009 ============================================================================= Packman Mail Message: ===================== No routines included