============================================================================= Run Date: MAY 15, 2024 Designation: WEBB*4*1 Package : WEBB - BED MANAGEMENT SOLUTION Priority: Mandatory Version : 4 SEQ #1 Status: Released Compliance Date: JUN 15, 2024 ============================================================================= Subject: COMMUNITY CARE TRACKING ENHANCEMENTS Category: - Informational - Enhancement (Mandatory) Description: ============ The WEBB*4*1 patch will support a national rollout of the Community Care Tracking List (CCTL), display a role-based Community Care Tracking List (CCTL) link on the facility Patient Pending Bed Placement List (PPBPL), and include more columns by default for the Community Care view of the PPBPL in Bed Management Solution (BMS). Patch WEBB*4*1 addresses the following changes/defects: 1. WEBBMS-3643 - User role-based Community Care Tracking List (CCTL) links 2. WEBBMS-3701 - Community Care Tracking List link on Community Care Sites page (and vice versa) 3. WEBBMS-4274 - Include all columns within Community Care view of facility PPBPL 4. WEBBMS-4758 - Include 'Community Care Facility' on PPBPL Community Care grid view 5. WEBBMS-4416 - Determining why patients aren't being admitted ultimately 6. WEBBMS-4755 - Applying Removal Disposition when batch removing PPBPL records 7. WEBBMS-4797 - Applying Removal Disposition when using Interfacility Transfer option in PPBPL 8. WEBBMS-4395 - Reporting on length of time between addition to PPBPL and admission 9. WEBBMS-4806 - Facilities to Reactivate report 10. WEBBMS-5081 - VAMC-specific deletion of Community Care Facilities 11. WEBBMS-4557 - CCTL Should have Active, Inactive, and All views 12. WEBBMS-4558 - Suppress 'Add to PPBPL' link for patients on CCTL that have been transferred to the PPBPL 13. WEBBMS-4748 - Suppress 'Remove' link for patients on CCTL that have been inactivated 14. WEBBMS-4678 - CCTL Active/Inactive/All buttons should determine specific columns that display by default 15. WEBBMS-4680 - "Removal Date" and "Date Added to PPBPL" columns within CCTL grid view 16. WEBBMS-4875 - Add a 'SX' column to CCTL grid 17. WEBBMS-4527 - 'Length of Stay' column within CCTL grid 18. WEBBMS-4785 - Require a 'Community Admission Date' value whenever CCTL 'Admitted' field set to "Yes" 19. WEBBMS-4516 - Require a Removal Disposition selection when removing a patient from the CCTL 20. WEBBMS-4396 - Require a Removal Disposition selection when removing a patient from the facility PPBPL 21. WEBBMS-4393 - Determining time of community presentation to time of admission to VA 22. WEBBMS-4847 - Community Care Historical Reporting 23. WEBBMS-3966 - Community Care Facility Data Collection Scheduler 24. WEBBMS-4805 - Keep deleted/inactivated CCfacility record as deleted/inactive whenever PPMS job re-imports record 25. WEBBMS-4887 - Display an alert when adding or editing a CC facility record with an NPI already in use 26. WEBBMS-5142 - Updated footer content on Community Care Sites page 27. WEBBMS-5090 - Suppress 'Remove' link for TBD Community Care site Favorite 28. WEBBMS-5150 - Additional spacing between Return to Listing and Return to CC hyperlinks 29. HDSO-6635 - CCTL export options should print non-default columns (e.g., COVID) 30. HDSO-6317 - Admitted, COVID, Critical, Isolation and Emergency columns on CCTL incorrectly display True/False (instead of Yes/No) 31. HDSO-6316 - Patient added to PPBP who is already on CCTL does not get automatically marked as Yes within "Is On PPBPL" column 32. HDSO-6801 - PPBP By Date Range Report displays time as one hour prior to reported event 33. HDSO-6966 - 'Sorry, an error occurred while processing your request' when adding duplicate active CCTL record based upon exact match search result 34. WEBBMS-5183 - Community Care Add/Edit Screen dropdown selections are not showing correctly on reports or grids Patch Components: ----------------- Files & Fields Associated: N/A File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File Number New/Modified/Deleted --------- ----------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- N/A Enhancements & Overview: 1. WEBBMS-3643: User role-based Community Care Tracking List (CCTL) links - A new Community Care Tracking List link has been added to the BMS Home screen, which is only available to specific users, takes you from the facility PPBPL to the VAMC-specific Community Care Tracking List. 2. WEBBMS-3701 - Community Care Tracking List link on Community Care Sites page (and vice versa) - The new Community Care Tracking List link has also been added to the Community Care Sites screen. A Community Care Sites link is also available from the CCTL. These are both only available to specific users. 3. WEBBMS-4274: Display the 'Bed Needed By', 'Type of Bed/Ward Required', 'Waiting Area' and 'Community Care Facility' columns by default within the Community Care view of a facility's PPBPL - This enhancement includes the following columns by default: 'Bed Needed By', 'Type of Bed/Ward Required', 'Waiting Area' and 'Community Care Facility'. 4. WEBBMS-4758: Include 'Community Care Facility' on PPBPL Community Care grid view - The Community Care Facility field will be displayable from the PPBPL Community Care view. 5. WEBBMS-4416 - Determining why patients aren't being admitted ultimately - The PPBP By Date Range Report has been updated to include a Removal Disposition column for each View (Standard, Community Care, etc.) 6. WEBBMS-4755 - Applying Removal Disposition when batch removing PPBPL records - the Remove Patient screen has been added when selecting multiple records and clicking on the Remove link. The chosen Removal Disposition will apply to all selected PPBPL records. 7. WEBBMS-4797 - Applying Removal Disposition when using Interfacility Transfer option in PPBPL - the "Interfacility Transfer" disposition is automatically applied to patients when performing an Interfacility Transfer (i.e., patients moving from the Facility to the VISN waiting list) 8. WEBBMS-4395: Reporting on length of time between addition to PPBPL and admission - The PPBP By Date Range Report has been updated to include new columns for 'Admission Date' and 'Time on PPBP', with Time on PPBP being calculated as 'Entered' date - 'Admission Date'. 9. WEBBMS-4806: Facilities to Reactivate report - There is a new Facilities to Reactivate report located with the Community Care Tracking List to restore any facilities that have been deleted. 10. WEBBMS-5081: VAMC-specific deletion of Community Care Facilities - There are now two options when using the 'Delete' function for a CC Facility: 1) delete this CC facility for just this one VAMC (inactivation will be specific to the VAMC performing the Delete task) 2) delete this CC facility for everyone (Nationally) 11. WEBBMS-4557: Community Care Tracking List display behavior for Active, Inactive and All records - This enhancement deals with the new buttons that appear at the top of the Community Care Tracking List grid. 12. WEBBMS-4558: Suppress 'Add to PPBPL' link for patients on CCTL that have been transferred to the PPBPL - For patients on the CCTL who have already been added to the PPBPL, the "Add to PPBPL" link will no longer display. 13. WEBBMS-4748: Suppress 'Remove' link for patients on CCTL that have been inactivated - For patients on the CCTL who have been inactivated, the remove link will no longer display 14. WEBBMS-4678: CCTL Active/Inactive/All buttons should determine specific columns that display by default - Removal Disposition, Removal Date, Is Active column, Transfer Date, and Length of Stay columns are available depending on the view selection on the CCTL 15. WEBBMS-4680: "Removal Date" and "Date Added to PPBPL" columns within CCTL grid view - the "Removal Date" and "Date Added to PPBPL" columns have been added to the CCTL grid view with both date and time displayed 16. WEBBMS-4875 - Add a 'SX' column to CCTL grid - There is a new 'SX' column on the CCTL grid, that will show 'M' if Gender of patient is Male, and 'F' if Gender of patient is Female. 17. WEBBMS-4527 - 'Length of Stay' column within CCTL grid - There is a new column on the CCTL grid for a calculated 'Length of Stay', based on the Community Admission Date to the current date/time, or Community Admission Date to Community Discharge Date. 18. WEBBMS-4785: Required 'Community Admission Date' value whenever CCTL 'Admitted' field set to "Yes" - This change allows for the Length of Stay calculation on the CCTL to be as accurate as possible. 19. WEBBMS-4516: Require a Removal Disposition selection when removing a patient from the CCTL - Removing a patient from the CCTL now requires the selection of a Removal Disposition value from a predefined drop-down menu. 20. WEBBMS-4396: Require a Removal Disposition selection when removing a patient from the facility PPBPL - Removing a patient from the PPBPL now requires the selection of a Removal Disposition value from a predefined drop-down menu. This menu can contain different values than the CCTL removal disposition options. 21. WEBBMS-4393: Determining time of community presentation to time of admission to VA - the PPBP by Date Range report now lists out the time of community presentation to time of admission to VA, as well as time from entry on the PPBPL through VA admission, for a given patient. 22. WEBBMS-4847 - Community Care Historical Reporting - this is a new CCTL Report with selections for CC tracking list record activity, Community Care Facilities activity and Community Care Favorites activity, showing inserts, updates and deletes, similar to the general BMS audit log report. 23. WEBBMS-3966 - New Community Care Facility Data Collection Scheduler - Within the BMS Admin > Background Processors screen, there is now a 'PPMS' tab for setting up a monthly or on-demand community facility extract. 24. WEBBMS-4805 - Keep deleted/inactivated CCfacility record as deleted/inactive whenever PPMS job re-imports record - When selecting 'Delete' for a given CC facility record, that record will remain inactive (i.e. it won't appear in facility search results going forward) 25. WEBBMS-4887: Display an alert when adding or editing a CC facility record with an NPI already in use - An alert will now display when creating or editing a Community Care facility record manually, showing the VAMC's other CC facility records containing the same NPI. 26. WEBBMS-5142: Updated footer content on Community Care Sites page - The Community Care Sites page footer now contains the BMS version plus 'BMS Home', etc., links, instead of a single 'Back to Regional Page' link. 27. WEBBMS-5090: Suppress 'Remove' link for TBD Community Care site favorite - The 'TBD' site favorite within the Community Care Sites configuration page no longer has the 'Remove' link. 28. WEBBMS-5150 - Additional spacing between Return to Listing and Return to CC hyperlinks - spacing has been added between the Return to Listing and Return to CC hyperlinks (after Adding a patient to the PPPBL). Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: 29. HDSO-6635 - CCTL export options should print non-default columns (e.g., COVID) Problem: -------- The Community Care Tracking List's export options (CSV, PDF, RTF, XLS, XLSX) do not print the hidden columns a user has customized to display on the grid. Resolution: ---------- When exporting CCTL records using the CSV, PDF, RTF, XLS or XLSX options, any customized columns appearing on screen will display in the report results. 30. HDSO-6317 - Admitted, COVID, Critical, Isolation and Emergency columns on CCTL incorrectly display True/False (instead of Yes/No) Problem: -------- The Admitted, COVID, Critical, Isolation and Emergency columns when displayed on the CCTL grid all incorrectly display True/False, instead of Yes/No. Resolution: ---------- The Admitted, COVID, Critical, Isolation and Emergency columns when displayed on the CCTL grid now correctly display 'Yes' or 'No' values. 31. HDSO-6316 - Patient added to PPBP who is already on CCTL does not get automatically marked as Yes within "Is On PPBPL" column Problem: -------- If a patient already on the CCTL is added to the PPBPL via BMS Home > Add New Patient (instead of the 'Add to PPBPL' link on the CCTL), the CCTL record's "Is On PPBPL" value does not get set to 'Yes'. Resolution: ---------- Active CCTL records will now have the 'Is On PPBPL' value set to 'Yes' for the following scenarios: 1) patient added to the PPBPL via BMS Home > Add New Patient, 2) patient added to the PPBPL via EDIS, 3) patient added to the PPBPL via scheduled admissions, 4) patient added to the PPBPL via VISN PPBP finalizing. 32. HDSO-6801 - PPBP By Date Range Report displays time as one hour prior to reported event Problem: -------- The Entered and Bed Needed By timestamps within the PPBP By Date Range report are off by one hour. Resolution: ---------- The timestamps derived from the database time zone offsets have been refactored to display the correct 'Entered' and 'Bed Needed By' hour values within the PPBP By Date Range Report. 33. HDSO-6966 - Adding a duplicate active CCTL patient record based upon exact match search result produces an error message Problem: -------- When a user is attempting to add a patient to the CCTL and the patient search resulted in a single match, the check to see if the patient is already active on the list was skipped and resulted in an error when submitting the form. Resolution: ---------- When an exact match search results with an active patient on the CCTL, the user friendly message "An entry already exists for that patient at this medical facility" displays. 34. WEBBMS-5183 - Community Care Add/Edit Screen dropdown selections are not showing correctly on reports or grids Problem: -------- Community Care Add/Edit page dropdowns are not showing the correct selections on reports on the CCTL grid. (e.g. Changing the Disposition in a CCTL record to one of the new ones, such as Transfer Out, leads to the wrong Disposition displaying on the grid). Resolution: ---------- When a user selects dropdown values on the CCTL Add/Edit page and then saves, the proper selections are now shown on the CCTL grid column and in CCTL reports. Test Sites: ----------- VA Black Hills Health Care System VA Columbia Missouri Healthcare System VA Orlando Healthcare System VA South Texas Veterans Health Care System SNOW Change Order#: ------------------- CHG0480449 Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being deployed by the IO Enterprise Server Support Team. Documentation describing the new functionality is included in this Release. Documentation can be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/. Documentation can also be obtained at https://download.vista.domain.ext/index.html/SOFTWARE. Documentation Title File Name --------------------------------------------------------------------- Bed Management Solution Version 4.1 Technical Manual bms_4_0_tm_4_1.pdf Bed Management Solution Version 4.1 User Guide bms_4_0_ug_4_1.pdf Bed Management Solution Version 4.1 Admin Guide bms_4_0_ag_4_1.pdf Bed Management Solution Version 4.1 Community Care Tracking List Guide bms_4_0_cc_4_1.pdf Patch Installation: ------------------- Pre/Post Installation Overview: Austin Information Technology Center (AITC) performs patch installation on a centralized web server. BMS is a .NET based web application build. This is a centralized server promotion. No installation is required at local sites. Pre-Installation Instructions: This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. However, no installation is required at local sites. Installation Instructions: N/A Post-Installation Instructions: N/A Back-Out/Roll Back Plan: ------------------------ Backout plan is provided as part of deployment instructions provided to AITC. Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : MAR 15, 2024 Completed By: Date Completed: MAY 13, 2024 Released By : Date Released : MAY 15, 2024 ============================================================================= Packman Mail Message: ===================== No routines included