$TXT Created by EASTER,WILLIAM DAVE at TEST.VISN20.MED.VA.GOV (KIDS) on Tuesday, 12/30/08 at 06:32 ============================================================================= Run Date: FEB 12, 2009 Designation: WII*1*1 Package : WII - WOUNDED INJURED & ILL WARRIOR Priority: Mandatory Version : 1 SEQ #1 Status: Released Compliance Date: FEB 27, 2009 ============================================================================= Subject: Active Duty Adm & Disch to DFAS (WII) Category: - Routine - Data Dictionary Description: ============ This patch must be installed by 02/27/2009 due to the high profile nature of this initiative. Transferring the information from VHA to DoD is required to ensure that DoD can correctly calculate pay to wounded Active Duty service members admitted to VHA facilities. The Department of Defenses (DoD) Wounded Warrior Pay Management Program (WWPMP) has identified pay issues for Active Duty service members (SMs) who are admitted to non military medical treatment facilities due to combat-related injuries. The Department of Defense Finance and Accounting Service (DFAS) has experienced difficulty in keeping accountability for this population and the lack of accurate accountability may adversely impact the pay of the SM. In the fall 2007, through a collaborative effort between the Department of Veterans Affairs (VA), VHA and DFAS, VA and VHA agreed to provide defined data elements to DFAS to facilitate tracking of SMs admitted to inpatient VA facilities. In February 2008 a memorandum of understanding (MOU) by and between VA and VHA and DoD/DFAS was executed. The MOU established the authorities and agreement for the exchange of information relating to admission to and discharge from inpatient VA health care facilities of SM. This agreement is consistent with and supports the mission of the VA/DoD Joint Executive Council to improve the quality, efficiency and effectiveness of the delivery of pay benefits to service members admitted to inpatient VA services. The WII (Wounded Ill and Injured) namespaced VistA application has been developed in order to provide an automated tool for identifying potential Active Duty patient admissions and discharges, and to transmit needed information on true Active Duty patients to a central collection point. It is being delivered to VA Medical Centers as patch WII*1*1. This new application is an interim solution, and requires user review and processing in order to identify actual Active Duty patients from a list of potential patients generated by the software. A brief description of the process at VA Medical Centers is provided below: 1. A Background job is tasked to run once a week at each facility. This job collects data based on admissions and discharges that occurred during the collection period and the patients eligibility (TRICARE, SHARING AGREEMENT and OTHER FEDERAL AGENCY). The qualifying entries are stored at the local facility in the new WII ADMISSIONS DISCHARGES file (# 987.5). 2. When the background job has completed processing, a VistA Mailman message is sent to the WII ADT REVIEWER mail group (created during the install) alerting mailgroup members that the facility either has entries that need approving or that there are no entries to approve. 3. A point of contact at each facility reviews the data via the WII REVIEW ADT EVENTS option, which employs a List Manager User interface. The reviewer is provided a list of potential Active Duty patients. 4. Tools within the option provide the ability to expand the qualifying record (and review patient data to determine whether the patient is Active Duty or not), Approve the Record if the patient is Active Duty, or Remove the Entry if the patient is not. If the list is missing an entry the reviewer has the ability to add it to the list. Please note that Adding a record to the local facility list will bypass the eligibility requirements (eligibility of TRICARE, SHARING AGREEMENT and OTHER FEDERAL AGENCY). In addition, the ability to Print the List of potential patients, the list of DFAS Approved Pending, (patients flagged to transmit data) and Deleted ADT Events (patients removed from the list because they are not Active Duty) is also provided. 5. Once the entries are approved at the local facility the reviewer releases the list for transmission to a central repository by exiting the option. From there, the list is compiled and then provided to DFAS via a secure, encrypted process. A User Manual and a National training effort will accompany the release of the software. Important: Please schedule the option named WII BUILD ADT EVENTS in ~~~~~~~~~ Taskman to run once a week (on a Sunday between 2 am and 5 am local time). Also, please ensure the Point of Contact at your facility (and the backup POC) for this effort is added to the WII ADT REVIEWER mail group, and has the WII REVIEW ADT EVENTS option added to his or her Secondary menu. Below is an example of how to schedule the WII BUILD ADT EVENTS in Task Manager. Select Taskman Management Option: SCHEDule/Unschedule Options Select OPTION to schedule or reschedule: WII BUILD ADT EVENTS Are you adding 'WII BUILD ADT EVENTS' as a new OPTION SCHEDULING (the xxxxxST)? No// Y (Yes) Edit Option Schedule Option Name: WII BUILD ADT EVENTS Menu Text: WII Build ADT Events TASK ID: __________________________________________________________________________ QUEUED TO RUN AT WHAT TIME: (Enter your date / time) DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: 7D TASK PARAMETERS: SPECIAL QUEUEING: __________________________________________________________________________ Exit Save Next Page Refresh File and Global Information: There is one new global, ^WII. The ^WII global contains the following (2) new files. Journaling File # File Name Global Root Recommended ----- ----------------------------- ------------ ----------- 987.5 WII ADMISSIONS DISCHARGES ^WII(987.5, YES 987.6 WII PARAMETERS ^WII(987.6, YES The ^WII global must be placed with the appropriate Read/Write Global Access protection prior to installing this patch. Note: This should be done even if global translations are in effect. Data Dictionary Changes ======================= The following new files will be added: WII ADMISSIONS DISCHARGES FILE (#987.5) -------------------------------------------------- The purpose of this file is to track admissions and discharges of Active Duty patients and to facilitate the notification of these movements to the DOD. This file is populated by the weekly back ground job [WII BUILD ADT EVENTS]. In order for a patient to be in this file, he or she must have one of three eligibilities entered in the Patient File (#2). TRICARE , SHARING AGREEMENT or OTHER FEDERAL AGENCY. Entries that have a status of approved to transmit will be sent to the central repository for review and then roll up to the DOD. In the case of admission and discharge occurring in the same collection period there will only be one entry. In the case that a discharge occurs in a subsequent collection period there will be a second entry. Entries are dinum'ed to the Patient Movement file (#405). FIELD FIELD GLOBAL DATA NUMBER NAME LOCATION TYPE ------------------------------------------------------------------------- .01 MOVEMENT TIME 0;1 POINTER 1 PATIENT 0;2 FREE TEXT 2 SSN 0;3 FREE TEXT 3 MOVEMENT DATE 0;4 FREE TEXT 4 FACILITY 0;5 FREE TEXT 5 ADMISSION DATE 0;6 FREE TEXT 6 DISCHARGE DATE 0;7 FREE TEXT 7 ICN 0;8 FREE TEXT 8 STATUS 0;9 SET 9 DATE COLLECTED 0;10 DATE/TIME 10 STATUS CHANGED BY 0;11 POINTER 11 DATE STATUS CHANGED 0;12 DATE/TIME 12 DATE TRANSMITTED 0;13 DATE/TIME 13 PATIENTS ZIP CODE 1;1 FREE TEXT 14 DATE OF BIRTH 1;2 FREE TEXT 15 GENDER 1;3 FREE TEXT 16 QUALIFYING ELIGIBILITY 1;4 FREE TEXT 17 DATE SENT TO REPOSITORY 1;5 DATE/TIME 18 PATIENT NAME COMPONENT IEN 1;6 POINTER WII PARAMETERS FILE (#987.6) -------------------------------------------------- This file contains two fields. one is the local mail group WII ADT REVIEWER and the other is the location of the central collection point. The only field that should be edited is the local mail group. FIELD FIELD GLOBAL DATA NUMBER NAME LOCATION TYPE -------------------------------------------------------------------------- .01 FACILITY REVIEWER MAIL GROUP 0;1 POINTER 1 REPOSITORY ADDRESS 0;2 FREE TEXT Options ======= 1. Review ADT Events [WII REVIEW ADT EVENTS] - This option allows the facility reviewer to remove and to approve Active Duty patient movements that have occurred at your facility. Once the events are approved the data will be rolled up to the central collection point. 2. WII Build ADT Events [WII BUILD ADT EVENTS] - This option is to be scheduled via Taskman to run once a week. This option will run the routine WIIACT4 line tag EN. This will insert qualifying entries into the WII ADMISSIONS DISCHARGES (#987.5) file. See the DD description for an expanded description. 3. WII ADT Server [WII ADT SERVER] - This server option receives the sending facility's data and transmits the data to the central repository. 4. WII RPCS [WII ALL RPCS] - This is the option that contains all RPCs that will be used by the WII product. At the current time there is only one RPC item listed; WII ADT. Remote Procedures ================= 1. WII ADT - This remote procedure is run ONLY at the central collection point. It generates a list of all admissions and discharges that have been transferred to the main collection point. The RPC allows the user to select all entries that have not been sent to DFAS or regenerate the list by a date. Data is extracted from the WII ADT ALL SITES FILE (#987.7). Pre-Install and Post-Install Changes ==================================== Post Init WIIPOST. This post init will populate the WII PARAMETERS FILE (#987.6) with the exported mail group WII ADT REVIEWER as well as the central repository address. PARTICIPATING TEST SITES: ======================== Tampa VAMC White-City VAMC Togus VAMC Seattle VAMC SOFTWARE DOCUMENTATION AND RETRIEVAL: ===================================== User and Technical manual are located on the VHA Software Document Library. Web URL: http://www.va.gov/vdl/ There will be a new user manual, WII_1_1_UM.PDF, and new technical manual, WII_1_1_TM.PDF, available in the following OI Field Offices' ANONYMOUS SOFTWARE directory: Albany Hines Salt Lake City Sites can retrieve documentation in one of the following ways: 1) The preferred method is to FTP the files from download.vista.med.va.gov, which will transmit the files from the first available FTP server. Select Binary as the Transfer Type. 2) Sites may also elect to retrieve documentation directly from a specific server as follows (select Binary as the Transfer Type): OI FIELD OFFICE FTP ADDRESS DIRECTORY --------------- ----------- --------- Albany ftp.fo-albany.med.va.gov anonymous.software Hines ftp.fo-hines.med.va.gov anonymous.software Salt Lake City ftp.fo-slc.med.va.gov anonymous.software The documentation distribution consists of: FILE ---- WII_1_1_UM.PDF WII_1_1_TM.PDF INSTALLATION INSTRUCTIONS: ========================== This patch may be run with users on the system. Installation will take less than 5 minutes. 1. Use the INSTALL/CHECK MESSAGE option on the PackMan menu to unload the KIDS distribution included with this message. 2. From the Kernel Installation and Distribution System Menu, select the Installation menu. 3. From this menu, you may elect to use the following options (when prompted for INSTALL NAME, enter WII*1*1): a. Compare Transport Global to Current System - this option will allow you to view all changes that will be made when the patch is installed. It compares all components of the patch (routines, DDs, templates, etc.). b. Verify Checksums in Transport Global - this option will allow you to ensure the integrity of the routines that are in the transport global. c. Print Transport Global - this option will allow you to view the components of the KIDS build. d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. Use the Install Package(s) option and select the package WII*1*1. 5. When prompted, 'Want KIDS to INHIBIT LOGONs during the install? NO//', respond NO. 6. When prompted, 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', respond NO. +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Routine Information: ==================== The second line of each of these routines now looks like: ;;1.0;Wounded Injured and Ill Warriors;**[Patch List]**;06/12/2008;Build 28 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: WIIACT4 Before: n/a After: B49548626 **1** Routine Name: WIIADT1 Before: n/a After: B13382231 **1** Routine Name: WIIELG Before: n/a After: B6625762 **1** Routine Name: WIIGATD Before: n/a After: B8535177 **1** Routine Name: WIILM Before: n/a After: B4620053 **1** Routine Name: WIILM01 Before: n/a After: B15511369 **1** Routine Name: WIILM02 Before: n/a After: B2080564 **1** Routine Name: WIILM03 Before: n/a After: B6256776 **1** Routine Name: WIILM04 Before: n/a After: B6401181 **1** Routine Name: WIIPOST Before: n/a After: B1917839 **1** Routine Name: WIISERV Before: n/a After: B8564416 **1** Description of Changes: ============================================================================= User Information: Entered By : EASTER,WILLIAM D Date Entered : OCT 14, 2008 Completed By: DERDERIAN,JOHN A Date Completed: FEB 11, 2009 Released By : LANDRIE,LARRY Date Released : FEB 12, 2009 ============================================================================= Packman Mail Message: ===================== $END TXT