============================================================================= Run Date: JUN 08, 2004 Designation: ABSV*4*40 Package : ABSV - VOLUNTARY TIMEKEEPING Priority: Mandatory Version : 4 SEQ #39 Status: Released Compliance Date: JUL 09, 2004 ============================================================================= Subject: VERSION 3.07 CHANGES Category: - Informational Description: ============ This is an informational patch notifying the sites of new and updated functionality contained in the V3.07 release of the Voluntary Service System (VSS) software. An addendum to the Voluntary Service System (VSS) User Manual is available on the ANONYMOUS.SOFTWARE directory at one of the IO Field Offices. ========================= NEW/CHANGED FUNCTIONALITY ========================= Version 3.07 of the Voluntary Service System software contains enhancements for Central Office. Those enhancements include: 1. Regular Scheduled and Occasional Hours VHA37 Part 1 Under each organization, list the stations in alphabetical order. At the bottom of the report, include a statement describing how volunteers are counted (by unique volunteer, by each combination assignment, etc). Add commas to the numbers to make them easier to read. If an organization has hours posted in the selected date range, include them on the report regardless if they are inactive. 2. Regular Scheduled and Occasional Hours VHA37 Part 2 Under each organization, list the stations in alphabetical order. At the bottom of the report, include a statement describing how volunteers are counted (by unique volunteer, by each combination assignment, etc). Add commas to the numbers to make them easier to read. If an organization has hours posted in the selected date range, include them on the report regardless if they are inactive. 3. NAC Organizations Yearly Comparison At the bottom of the report, include a statement describing how volunteers are counted (by unique volunteer, by each combination assignment, etc). Add commas to the numbers to make them easier to read. If an organization has hours posted in the selected date range (five years), include them on the report regardless if they are inactive 4. Regular Scheduled and Occasional Hours VS01 Part 1 On the summary line at the end of the report, add commas to the numbers to make it easier to read. Add the adjusted hours to the report. Add this report to the stations reports section so stations can run the report for their individual facility. Create a button on the user interface that will allow you to print a summary only. If you select to print a summary, a single page report will print showing only the totals for selected facility or facilities. If you do not select to print a summary, the current report will print. 5. Regular Scheduled and Occasional Hours VS01 Part 2 After the Net Gain in the first section, add another smaller section that displays the regular scheduled hours, occasional hours, adjustment hours, and the total hours. Display all five fields in the columns across the report. Add a line for a count of student volunteers in the first section under male and female. This is a count of volunteers aged between 0 and 20. When the report is printed by VISN, there is no break out of the facilities in the VISN, only the addresses and a total for the whole VISN is displayed. VISN directors want to know the status of numbers (data) within their VISN. When the VISN is selected, print a single one page report for each individual station in the VISN, followed by a single page with the totals by the entire VISN (the totals is currently the only report displayed in the current version 3.06). The same breakout applies to State and All Facilities. Create a button on the user interface that will allow you to print a summary only (this is the current report that prints). If you select to print a summary, a single page report will print showing only the totals for selected facility or facilities. If you do not print the summary, you will get one page for each facility selected. 6. New Report: VS01 Data View Provide the functionality to put the Regular Scheduled and Occasional Hours VS01 Part2 into an excel spreadsheet. This is a new report found under the CO Reports menu called VS01 Data View. The user can select the fiscal year, the months, and the data fields to display. Data fields include: VISN detail (name), station detail (name, address, city, state, zip code), count RS on rolls, count RS on rolls logging hours, RS hours, occasional hours, adjusted hours, and total hours. 7. New Report: Volunteers By Organization Data View Create a new report that will list the volunteers by organization in an excel spreadsheet format. Inputs to the new report are: single organization name, begin and end date. Fields required: organization, first and last name, address, total cumulative hours, total hours for the current year, station name and number. Sort by last name for the organization requested. All volunteers who logged at least one hour during the time period for the selected organization will appear on the report. 8. Edit Station Name Functionality has been added to allow Central Office to edit the name of a station. 9. Add Volunteer Fix In Add Volunteer option, when we type and Name and SSN to be added on the first page, the system checks if the SSN is not used and lets you add the new volunteer. But in case it finds one, then displays you that volunteer's name and SSN to choose. After selecting that volunteer from the list, on Add Volunteer screen you are allowed to change the First and Last name of the volunteer. But in this case, BL and the corresponding stored procedure only updates, first name, last name into volunteer table and creates a profile in that station for that volunteer. But the problem is that we don't have those computed columns anymore that construct volunteers uppercase name, lowercase name, display name for report etc etc every time the last name, first name changes. That creates a discrepancy in the volunteer's record. And that's how we have following record in the Volunteer table. Lastname: BRUNNER Firstname: ANNABELLE Middlename: SSN: *** ** **** Lowercase name : Canfield, Carole Uppercase name: CANFIELD, CAROLE Combination Assignment Fix Combination Assignment Fix There is currently a problem in auto login where incorrect combination assignments are displayed for a volunteer. This has been fixed in version 3.07. This is in reference to NOIS: UNY-0404-10590, MIW-0504-40147, and DAN-0404-41519. ======================== RETRIEVAL OF USER MANUAL ======================== The preferred method is to FTP the file from DOWNLOAD.VISTA.MED.VA.GOV, which will transmit the file from the first available server. Alternatively, site may elect to retrieve the file from a specific OI Field Office. The documentation can be read via the Adobe Acrobat Reader browser program. The .PDF file is a binary file and must be transferred using binary file transfer tools. IO FIELD OFFICE FTP Address DIRECTORY --------------- ----------------- ----------------- Hines FTP.FO-HINES.MED.VA.GOV [ANONYMOUS.SOFTWARE] Albany FTP.FO-ALBANY.MED.VA.GOV [ANONYMOUS.SOFTWARE] Salt Lake FTP.FO-SLC.MED.VA.GOV [ANONYMOUS.SOFTWARE] File Description ------------------------------- ------------------------------ VSS_USER_MANUAL.PDF User Manual Additional information and copies of this document is also available from the Vista Migration Service website. It is under the Rehosting Products under Voluntary Service System. The address is http://vista.med.va.gov/migration/vss. Routine Information: ==================== ============================================================================= User Information: Entered By : JONES,RICK Date Entered : MAY 26, 2004 Completed By: SIRCO,LUCIA Date Completed: JUN 02, 2004 Released By : WILSON,FAY E Date Released : JUN 08, 2004 ============================================================================= Packman Mail Message: ===================== No routines included