Single Day Hours

The Single Day Hours screen is used for recording volunteer hours for a single day. Its purpose is to quickly record hours for multiple volunteers for the current day. You can also post hours for multiple combination codes for a single volunteer. The hours are automatically recorded to the volunteer's home station. Once you have made the entry, it appears in the Current Time Sheets list. If a volunteer is a VA employee, they are either on "authorized absence" or "annual leave." If they are on authorized absence, the first 8 hours of work on any day do not count as volunteer hours. If they are on annual leave, all of their hours count as volunteer hours. It is the responsibility of the person recording the hours to note if a volunteer is on authorized absence and post or edit the volunteer's hours accordingly.

To post hours for a volunteer for a single day

  1. Search for the volunteer's name in the Current Registered Volunteers list. Choose the search criteria from the Search by dropdown list and fill in the "for" field. Click the Search button.
  2. The Current Registered Volunteers list will reappear with only the names that meet your search criteria. If there are no names in the list, you will need to add the volunteer to the database using the Registration screen. (To restore the Current Registered Volunteers list to its original state, click the Reset button. If you want to page through the list, use the First, Last, Prev, and Next buttons.)
  3. If the name does appear in the list, click the Select button next to the volunteer you wish to add hours for. A new screen appears.
  4. Accept the current date (default) from the Date dropdown list. The Current Time Sheets list a the bottom of the screen will display all the timesheets recorded on that date.
  5. Select a combination code from the dropdown list in the Combination Code field (list displays all the combination codes that have been assigned to the volunteer).
  6. Select the number of hours to record from the Hours dropdown list.
  7. Click the Post button. "Record Posted" appears at the top of the screen and a new time sheet will appear in the Current Time Sheets list.

    If you wish to add hours for the same volunteer for a different combination code
  8. Select a new combination code from the Combination Code dropdown list.
  9. Select the number of hours to record from the Hours dropdown list.
  10. Click the Post button.
  11. Click Exit to return to the Current Registered Volunteers list to select another volunteer.

To edit a volunteer's previously recorded time

  1. Search for the volunteer's name in the Current Registered Volunteers list, if necessary.
  2. Click the Select button next to the volunteer for whom you wish to edit time. A new screen appears.
  3. In the Enter/Edit Form section, accept the current date (default) or select the date from the Date dropdown list. The Current Time Sheets list at the bottom of the screen will display all the timesheets recorded on that date.
  4. Click the Edit button to the left of the volunteer's desired time sheet in the Current Time Sheets list. The time sheet information will populate the Enter/Edit Time Sheet fields in the middle of the screen.
  5. Make the necessary corrections to the Combination Code and/or Hours fields.
  6. Click the Post button. The revised information will be added to the volunteer's record in the Current Time Sheets list.
  7. Click Exit to return to the Current Registered Volunteers list to select another volunteer.

To delete a volunteer's previously recorded time

  1. Search for the volunteer's name in the Current Registered Volunteers list, if necessary.
  2. Click the Select button next to the volunteer for whom you wish to delete time. A new screen appears.
  3. In the Enter/Edit Form section, accept the current date (default) or select the date from the Date dropdown list. The Current Time Sheets list at the bottom of the screen will display all the timesheets recorded on that date.
  4. Click the Edit button to the left of the volunteer's desired time sheet in the Current Time Sheets list. The time sheet information will populate the Enter/Edit Form fields in the middle of the screen.
  5. Click the Delete button. The volunteer's time sheet will be deleted from the database.
  6. Click Exit to return to the Current Registered Volunteers list to select another volunteer.