Awards Coding
From
the Awards Coding screen you can display a list of volunteers who
have served enough hours to be eligible for an award. For each volunteer, the
list shows total hours and years of service, date and hours of the last award,
and the name of the award for which the volunteer is eligible. There is no way
to recall an award once you have posted this screen.
The
Awards Coding screen is the second step in the VSS Awards Management
process. The entire process is as follows.
- Use the Potential
Awards Report screen to print and review the Potential Awards Listing.
- Use the Awards
Coding screen to process eligible volunteers to receive their
awards.
- Use the the
Awards Processed Report screen to print address labels for mailing invitations to the awards banquet or to print the list of all volunteers
who will receive awards at the next awards banquet.
To
display and process a list of volunteers eligible for an award
- From the Date
of Award list, select a cutoff date. Hours served after this date will
not count toward award eligibility at the next awards ceremony.
- For Include,
click the radio button next to the age group you want on the report.
- For Show
Terminated, select Yes to include terminated volunteers in the
Awards Coding list; oherwise select No.
- Click Display.
- If there are
any volunteers in the list who should not receive awards, click on their Give Awards
checkbox in the far right-hand column. By default the checkbox is checked; unchecking
it will prevent the volunteer from receiving the award.
- When you are
ready to submit the entire list, click on the Post Awards button.