Occasional Hours

This screen allows you to post and view the hours credited to organizations by occasional volunteers. The Current Occasional Time Sheets display (at the bottom of the screen) lists all entries for a specified month. Each time sheet includes the date, the total number of hours, the organization to which the hours were credited, and an automatically assigned ID number. Volunteer names are not recorded.

To add occasional volunteer hours

  1. Select the month/year from the Month/Year dropdown list.
  2. Select a sort method for the Current Occasional time Sheets display from the Sort List By dropdown list. Click the Get Time Sheets button.
  3. Select the day from the Date dropdown list.
  4. Select the organization name or code from the Organization dropdown list.
  5. Select the service name or code from the Service dropdown list.
  6. Enter any remarks in the Comment field. (Optional)
  7. Enter the number of occasional volunteers who worked on the project in the Number in Group field.
  8. Enter the total number of hours the volunteers worked on the project in the Total Hours field.
  9. Click the Post button. "Record Posted!" will appear at the top of the screen and the new volunteer time sheet record will appear in the Current Occasional Time Sheets list.

To edit/view occasional volunteer time sheets

  1. Select the month/year from the Month/Year dropdown list.
  2. Select a sort method for the Current Occasional time Sheets display from the Sort List By dropdown list. Click the Get Time Sheets button.
  3. Click Edit next to the time sheet entry you wish to change/view. The time sheet information populates the Enter/Edit Form area.
  4. Edit any of the fields in the Enter/Edit Form area as necessary.
  5. Click the Post button. "Record Posted" will display at the top of the screen. Changes will be reflected in the Current Occasional Time Sheets list.

To delete an incorrect time sheet entry

  1. Select a month/year form the Month/Year dropdown list.
  2. Select a sort method for the Current Occasional time Sheets display from the Sort List By dropdown list. Click the Get Time Sheets button.
  3. Click Edit next to the time sheet entry you wish to delete.The time sheet information populates the Enter/Edit Form area.
  4. Click the Delete button. "Record Deleted!" will appear at the top of the screen.