Station Profile

This screen allows Voluntary staff to do the following: verify a volunteer's hours of service, adjust a volunteer's hours for prior years, record volunteer awards information after an awards ceremony, terminate or reactivate volunteers (station manager only), specify the number of meals a volunteer is eligible for each day (station manager only), record important notes about a volunteer. Adjustments to prior year hours are generally needed only in the following cases: a volunteer is transferring hours from another station or a previously terminated volunteer is returning to active status and wants credit for hours logged in the old Volunteer Timekeeping System. To adjust a volunteer's hours for the current fiscal year, use the normal timecard system or edit the hours in the Single Day Regular Hours or Multiple Postings Regular Hours screens.

To complete the Station Profile screen

  1. Accept the defaults in the Record Entry Date and Years at Station fields, if appropriate.
  2. Enter/edit the remaining fields, as necessary .
  3. Click the Post button. Click the Exit button to return to the Edit Volunteer screen.

Station Profile Screen field descriptions

Record Entry Date Displays the date that the original profile was created. Unless this date is wrong, you do not need to change it when editing information.
Years at Station If the volunteer is transferring from another station, enter the number of years served at the prior station.
Method of Transportation Method of transportation the volunteer plans to use.
Number of Meals Eligible for Number of meals the volunteer will be eligible for on a daily basis if the required number of hours is met.
Date of Last Award Date of the last award the volunteer received.
Award Code Name of the last award the volunteer received.
Termination Date If the volunteer is going to be terminated, enter the date when the termination will be effective.
Terminated with Cause If the volunteer is not being terminated voluntarily, but as a result of a performance problem, check Yes.
Terminated Remarks Appears if the Terminated with Cause checkbox is checked. Enter an explanation for the termination.
Remarks Any special comments about the volunteer.
Add Adjusted Hours Use this button if you want to adjust the number of hours for a volunteer for a previous fiscal year.
Clear Termination Date If a terminated volunteer is returning to service, click the Clear button.
Display Only Fields
Hours of Last Award Number of hours for which the volunteer last received an award.
Adjusted Hours Served Total number of adjusted hours for previous years.
Prior Year Hours Served Displays the total hours that were migrated during VSS implementation from the old Voluntary Timekeeping application.
Current Year Hours Served Displays the total number of hours served for the current year only, automatically computed from auto-login or regular hours postings.
Total Hours Served Displays the total hours served for all years.