Games Registration
This
screen is used to register volunteers so that their hours can be logged to
their regular stations and/or organizations. To register, the person must
be a regular volunteer at a Voluntary Services or Games station. If an individual
is already a volunteer at a Voluntary Services station, his or her hours are
automatically logged to the Games host station. If the individual is not a
regular volunteer, this screen can be used to add
them as a regular volunteer to the Games site. This
screen and its subscreens are also used to add
or edit a combination code for a previously registered volunteer
(a single volunteer
can have multiple combination codes) or remove
a volunteer's registration.
The service codes
available for Games are national, not local. They are in the 600-699 range,
are specific to each particular Game type, and include service subdivisions. Organization
codes for regular service volunteers are those used at the home station.
The organization codes for non-regular service volunteers (those volunteering only
for the Games) are those from the hosting site.
To
register a new Games volunteer
-
First search for
the volunteer's name in the Current Registered Volunteers list to make sure he/she is not already registered. Choose the
search criteria from the Search by dropdown list and fill in the "for" field. Click the
Search button. The Current Registered Volunteers list will reappear with only the names that meet your search criteria. If the person's name does not appear in the list, he or she is not registered.
(To restore the Current Registered Volunteers list to its original state, click the Reset button. If you want to page through the list, use the First, Last, Prev, and Next buttons at the bottom of the list.)
- Click the Add button at the bottom of the screen. A new screen appears. Now you need to search the national Voluntary Services database to see if the person is a volunteer. Enter the volunteer's name and SSN in the Name and Social Security Number fields. Click the Search for Existing Volunteer button.
- If the name does not appear in the list box:
a. Click the Add button to the right of the list box. The Add Volunteer screen appears.
b. Fill in the fields. Fields with asterisks are required.
c. Click the Next button at the bottom of the screen. The Next of Kin screen appears. Fill in the fields, if desired. This screen is optional.
d. Click the Finish button. A new screen appears.
e. Fill in the fields and check boxes at the top of the screen. The Lodging field indicates where the volunteer is staying. Place a check in the boxes if this is a first time participant and if the participant requires transportation.
f. In the Add/Edit Combination Codes section of this screen, create a combination code using the Organization, Schedule Workday, and Service dropdown lists.
If the name does appear in the list:
a. Highlight the volunteer's name and click the Choose button. The registration page with Add/Edit Combination codes appears.
b. Use the Organizations, Schedule Workday, and Service dropdown lists to create a combination code for the volunteer.
- Click the Post button. "Record Posted!" appears at the top of the screen.
The combination code information will appear in the Combination Codes for this
Volunteer list.
- Repeat
the steps if you want to create another combination code for the same volunteer.
- Click the Done button to return to the initial Games Registration screen.
To add or edit
a combination code for a registered volunteer
-
Search for the volunteer's name in the Current Registered Volunteers list. Choose the search criteria from the Search by dropdown list and fill in the "for" field. Click the Search button.
-
The Current Registered Volunteers list will reappear with only the names that meet your search criteria.
-
Click the Edit button next to the desired volunteer's name. The Add/Edit
Combination Codes screen appears.
-
If you want
to edit an existing combination code for the volunteer, find the
code in the Combination Codes list at the bottom of the screen
and click Edit. Use the Organizations, Schedule Workday, and/or Service dropdown
lists to change the combination code. If you want to inactivate this code, check the Inactive check box.
-
If you want to create a new combination code for the volunteer, use the Organizations, Schedule Workday, and Service dropdown lists to make a new combination code.
-
Click the Post button. "Record Posted!" appears at the top of the screen. The new/edited combination code appears in the Combination Codes for this Volunteer list.
-
Click the Done button to return to the initial Games Registration screen.
To remove a volunteer from the current registered volunteers list
-
Search for the volunteer's name in the Current Registered Volunteers list. Choose the search criteria from the Search by dropdown list and fill in the "for" field. Click the Search button.
-
The Current Registered Volunteers list will reappear with only the names that meet your search criteria. Find the volunteer's name in the list and click the Remove button. The volunteer's name is deleted from the list and the Games host station database.