Multiple Days Hours

The Multiple Day Hours screen is used for recording the hours for a single volunteer on one or more days. The hours are automatically recorded to the volunteer's home station. Because volunteers can have multiple combination codes, you can post hours multiple times for a single day. However, you cannot post hours for any one code for the same volunteer more than once in one day. Once you have made an entry, it appears in the Current Time Sheets list. This list shows all entries (time sheets) made for the volunteer during the Games. If a volunteer is a VA employee, they will be listed as either "authorized absence" or "annual leave." If they are on authorized absence, the first 8 hours of work on any day should not count as volunteer hours. If they are on annual leave, all of their hours can count as volunteer hours. It is the responsibility of the person recording the hours to note if a volunteer is on authorized absence and post or edit the volunteer's hours accordingly.

To post hours for a volunteer on one or more days

  1. Search for the volunteer's name in the Current Registered Volunteers list. Choose the search criteria from the Search by dropdown list and fill in the "for" field. Click the Search button.
  2. The Current Registered Volunteers list will reappear with only the names that meet your search criteria. If there are no names in the list, you will need to add the volunteer to the database using the Registration screen. (To restore the Current Registered Volunteers list to its original state, click the Reset button. If you want to page through the list, use the First, Last, Prev, and Next buttons.)
  3. If the name does appear in the list, click the Select button next to the volunteer you wish to add hours for. A new screen appears.
  4. Accept the current date (default) from the Date dropdown list.
  5. Select a combination code from the dropdown list in the Combination Code field (list displays all the combination codes that have been assigned to the volunteer).
  6. Select the number of hours to record from the Hours dropdown list.
  7. Click the Post button. "Record Posted" appears at the top of the screen and a new time sheet will appear in the Current Time Sheets list.
  8. Repeat the steps for each day that the volunteer has hours to record. You can also enter new hours for a different combination code for the same day.
  9. Click Exit to return to the Current Registered Volunteers list to select another volunteer.

To edit a volunteer's previously recorded time

  1. Search for the volunteer's name in the Current Registered Volunteers list, if necessary.
  2. Click the Select button next to the volunteer for whom you wish to edit time. A new screen appears.
  3. Click the Edit button to the left of the volunteer's desired time sheet in the Current Time Sheets list. The time sheet information will populate the Enter/Edit Time Sheet fields in the middle of the screen.
  4. Make the necessary corrections to the Combination Code and/or Hours fields.
  5. Click the Post button. The revised information will be added to the volunteer's record in the Current Time Sheets list.
  6. Click Exit to return to the Current Registered Volunteers list to select another volunteer.

To delete a volunteer's previously recorded time

  1. Search for the volunteer's name in the Current Registered Volunteers list, if necessary.
  2. Click the Select button next to the volunteer for whom you wish to delete time. A new screen appears.
  3. Click the Edit button to the left of the volunteer's time sheet in the Current Time Sheets list. The time sheet information will populate the Enter/Edit Time Sheet fields in the middle of the screen.
  4. Click the Delete button. The volunteer's time sheet will be deleted from the database.
  5. Click Exit to return to the Current Registered Volunteers list to select another volunteer.