Multiple Postings Regular Hours
From
this screen you can post hours for regular volunteers who have recorded their
hours for multiple days on time cards. This screen allows you to post, view, and edit hours easily
for a single volunteer on several dates. You are limited to the previous four
months, including the current month.
Each
daily posting of a volunteer's hours appears as a separate record, or time sheet, in the screen's Current Time Sheets list.
Each time sheet shows the volunteer's name, date and hours worked, organization
and service. You can limit
the items in the list by "sorting" it to include only time sheets with specific volunteers, organizations, services, or a specific number of hours. To see only a particular time sheet or group of time sheets do the following.
- Select a sort method from the Sort by dropdown list.
- Enter the appropriate value in the "for" field.
- Click the Sort button. All entries meeting your sort criteria will be listed. (Click the Reset button if you want to clear the sort criteria so you can start again.)
To add a volunteer's
hours for a given day
-
Select the
volunteer by doing one on the following:
- Enter the first
three or more characters of the volunteer's last name in the Last Name
field and click the List by Name button.
- Enter the volunteer's
social security number in the SSN field and click the List by SSN
button.
- Enter the Volunteer's
5-character code in the First Letter/SSN field and click the List
by Code button.
- The volunteer's name (or a list of matching entries) will appear in the box. Select the volunteer's name from the box and click the Choose button. A new screen appears.
- Select the desired month/year from the Month/Year dropdown list.
- Select the desired
day from the Date dropdown list.
- Select a code
from the Combination Code list (limited to those that were
set up for this volunteer).
- Select the number
of hours the volunteer worked on this date from the Hours list.
- Click the Post button. "Record Posted" appears at the top of the screen.
The volunteer's time sheet information displays in the Current Time Sheets
area.
- To enter hours for this volunteer for another day, repeat Steps 3-7.
To edit/delete
volunteer time sheets
-
Select the volunteer by doing one on the following:
- Enter the first three or more characters of the volunteer's last name in the Last Name field and click the List by Name button.
- Enter the volunteer's social security number in the SSN field and click the List by SSN button.
- Enter the Volunteer's 5-character code in the First Letter/SSN field and click the List by Code button.
- The volunteer's name (or a list of matching entries) will appear in the box. Select the
volunteer's name from the box and click the Choose button.
A new screen appears.
- Select a month/year
from the Month/Year dropdown list.
- Scroll down
to the Current Time Sheets list.
- Click Edit
next to the time sheet entry you wish to edit. The volunteer's time sheet information
will appear in the Enter/Edit form area. To delete an entry, proceed to Step 7.
- To edit the data, select the desired entry from the Date, Combination Code, Hours dropdown
lists in the Enter/Edit Form area. Click the Post button. "Record Posted!" will appear at the top of the screen. If editing the data, this is the last step.
- Click the Delete button. "Record deleted!" will appear at the top of the screen.