Single Day Regular Hours
This
screen is used to enter the hours of multiple volunteers for a single day. It
is normally used to enter hours quickly at the end of
the day when volunteers have logged their hours on a sign-in sheet. If your site does not have an auto-login kiosk, or it is not functioning
properly, you can use this screen to post regular volunteer hours on a daily
basis. The
Current Time Sheets list displayed on this screen shows all regular
volunteers who have posted hours during the selected day (including auto-login signed-in
hours). Each time sheet in the list shows the volunteer's name and ID, the date,
the number of hours logged, and the organization and service. You can limit
the items in the list by "sorting" it to include only time
sheets with specific volunteers, organizations, services, or a specific number
of hours. To see only a particular time sheet or group of time sheets do the following.
- Select a sort method from the Sort by dropdown list.
- Enter the appropriate value in the "for" field.
- Click the Sort button. All entries meeting your sort criteria will be listed. (Click the Reset button if you want to clear the sort criteria so you can start again.)
To post single day regular hours for
a volunteer
- Select a date
from the Month/Year and Day dropdown lists or accept the current date defaults.
- Enter three
or more characters of the volunteer's last name in the Volunteer Last Name
field.
- Click the Choose
Volunteer button. The Select Volunteer dropdown list will appear. Select the volunteer's
name from that list.
- The volunteer's combination
code information populates the Combination Code field in the middle
of the screen. Accept the default or select a combination
code from the dropdown list in the Combination Code field if more than one exists.
- Select the number
of hours from the Hours dropdown list.
- Click the Post button. "Record Posted" appears at the top of the
screen and a new time sheet will appear in the Current Time Sheets
list.
- To enter hours
for the next volunteer for the same day, repeat Steps 2-6.
To Edit single day regular hours
- Enter a date
with the Month/Year and Day dropdown lists.
- Click the Edit
button to the left of the time sheet in the Current Time Sheets list that you wish to edit. The time sheet
information will appear in the Enter/Edit Form area of the screen.
- Select the
correct entries from the Combination Code and/or Hours dropdown
lists.
- Click the Post
button. The revised information will be added to the volunteer's record in
the Current Time Sheets list.
- To edit another
time sheet, repeat steps 1-4.
To delete a volunteer's
single-day hours record
- Enter a date
with the Month/Year and Day dropdown lists.
- Click the Edit
button to the left of the volunteer's time sheet in the Current Time Sheets list that you wish to edit. The
time sheet information will appear in the Enter/Edit Form area of the
screen.
- Click the Delete
button. "Record Deleted " appears at the top of the screen.
- To delete another
time sheet, repeat steps 1-4.