Single Day Regular Hours

This screen is used to enter the hours of multiple volunteers for a single day. It is normally used to enter hours quickly at the end of the day when volunteers have logged their hours on a sign-in sheet. If your site does not have an auto-login kiosk, or it is not functioning properly, you can use this screen to post regular volunteer hours on a daily basis. The Current Time Sheets list displayed on this screen shows all regular volunteers who have posted hours during the selected day (including auto-login signed-in hours). Each time sheet in the list shows the volunteer's name and ID, the date, the number of hours logged, and the organization and service. You can limit the items in the list by "sorting" it to include only time sheets with specific volunteers, organizations, services, or a specific number of hours. To see only a particular time sheet or group of time sheets do the following.

  1. Select a sort method from the Sort by dropdown list.
  2. Enter the appropriate value in the "for" field.
  3. Click the Sort button. All entries meeting your sort criteria will be listed. (Click the Reset button if you want to clear the sort criteria so you can start again.)

To post single day regular hours for a volunteer

  1. Select a date from the Month/Year and Day dropdown lists or accept the current date defaults.
  2. Enter three or more characters of the volunteer's last name in the Volunteer Last Name field.
  3. Click the Choose Volunteer button. The Select Volunteer dropdown list will appear. Select the volunteer's name from that list.
  4. The volunteer's combination code information populates the Combination Code field in the middle of the screen. Accept the default or select a combination code from the dropdown list in the Combination Code field if more than one exists.
  5. Select the number of hours from the Hours dropdown list.
  6. Click the Post button. "Record Posted" appears at the top of the screen and a new time sheet will appear in the Current Time Sheets list.
  7. To enter hours for the next volunteer for the same day, repeat Steps 2-6.

To Edit single day regular hours

  1. Enter a date with the Month/Year and Day dropdown lists.
  2. Click the Edit button to the left of the time sheet in the Current Time Sheets list that you wish to edit. The time sheet information will appear in the Enter/Edit Form area of the screen.
  3. Select the correct entries from the Combination Code and/or Hours dropdown lists.
  4. Click the Post button. The revised information will be added to the volunteer's record in the Current Time Sheets list.
  5. To edit another time sheet, repeat steps 1-4.

To delete a volunteer's single-day hours record

  1. Enter a date with the Month/Year and Day dropdown lists.
  2. Click the Edit button to the left of the volunteer's time sheet in the Current Time Sheets list that you wish to edit. The time sheet information will appear in the Enter/Edit Form area of the screen.
  3. Click the Delete button. "Record Deleted " appears at the top of the screen.
  4. To delete another time sheet, repeat steps 1-4.