$TXT Created by WANG,DANDAN at MNTVMM.FO-ALBANY.MED.VA.GOV (KIDS) on Wednesday, 12/10/03 at 15:47 ============================================================================= Run Date: FEB 13, 2004 Designation: DG*5.3*560 Package : DG - REGISTRATION Priority: Mandatory Version : 5.3 SEQ #496 Status: Released Compliance Date: MAR 15, 2004 ============================================================================= Associated patches: (v)DG*5.3*522 <<= must be installed BEFORE `DG*5.3*560' Subject: INTERIM ADDRESS ENHANCEMENTS FOLLOW UP Category: - Routine Description: ============ This patch is a follow up patch of the Interim Address Enhancement project. FUNCTIONAL DESCRIPTION ====================== The functional changes that will be introduced with this patch include: 1. A new report, Report - All Address Change with Rx [DG ALL ADDRESS CHANGE WITH RX], will be available. The report lists patient permanent address changes that happened within 24 hours, for those patients with active pharmacy prescriptions. The report will be emailed to a local mail group named "DG DAILY ADDRESS CHANGE". The report can be scheduled as a daily task via TaskMan. It is recommended to run the report during other than normal business hours. The option, Report - All Address Change with Rx [DG ALL ADDRESS CHANGE WITH RX], will be added to the Registration Menu [DG REGISTRATION MENU]. If the mail group DG DAILY ADDRESS CHANGE does not have any member in it, the report will not be sent: Select OPTION NAME: DG ALL ADDRESS CHANGE WITH RX DG DAILY ADDRESS CHANGE does not have a member. Report not sent. To add members to the mail group: Select Group/Distribution Management Option: MAIL GROUP EDIT Select MAIL GROUP NAME: DG DAILY ADDRESS CHANGE MAIL GROUP NAME: DG DAILY ADDRESS CHANGE Replace Select MEMBER: (please add in all the members to whom the DG ALL ADDRESS CHANGE REPORT should be sent) A sample of the report: Subj: DG RX ADDRESS CHANGE (OCT 24,2003@21:30) [#25419] 10/24/03@21:30 21 lines From: Johnson,Mary In 'IN' basket. Page 1 -------------------------------------------------------------------------- Audit is off for the ZIP CODE field ALL ADDRESS CHANGE FOR PATIENTS WITH ACTIVE PRESCRIPTIONS REPORT The BEFORE address shown may not be accurate. It is only valid as of 24 hours prior to running the report. Changes within the last 24 hours will not be shown. Date/Time Report Run: OCT 24,2003@21:30 -------------------------------------------------------------------------- PATIENT: JAMES,NEWMAN SSN:1211P USER: JOHNSON,MARY DATE: OCT 24,2003 11:28 SOURCE: VAMC ALBANY BEFORE: 123 OAK LN DALLAS,TEXAS 75252 COUNTY CODE: 085 AFTER: 234 PRESTON RD MC KINNEY,TEXAS 75070 COUNTY CODE: 085 PHONE(H): 5185551212 PHONE(O): 5551212 Patient has active pharmacy prescription(s) TOTAL RECORD(S): 1 2. A count that indicates the total number of records listed in the report will be added at the end of the Report - All Address Changes [DG ALL ADDRESS CHANGE REPORT]. 3. A blank line will be inserted between patients in the Report - All Address Changes [DG ALL ADDRESS CHANGE REPORT]. 4. Residence phone number and work phone number will be added to the "AFTER" section of the Report - All Address Changes [DG ALL ADDRESS CHANGE REPORT]. 5. A disclaimer will be added to the Report - All Address Changes [DG ALL ADDRESS CHANGE REPORT], reminding user that the "BEFORE" address in the report may not be accurate. 6. If the city name provided by the USPS list of choices exceeds 15 characters in length, the city name will be truncated to 15 characters if chosen. 7. If the city abbreviation provided by the USPS list of choices exceeds 15 characters in length, the city abbreviation will be truncated to 15 characters if chosen. 8. The help text of the BAD ADRESS INDICATOR field (#.121) of the Patient file (#2) is updated to reflect the fact that not all the manual address editing processes automatically remove the Bad Address Indicator. 9. The patch should also correct issues noted in REN-1103-60589. TECHNICAL DESCRIPTION ===================== The following is a summary of the changes included in this patch. DATA DICTIONARY CHANGE ====================== The data dictionary of the BAD ADDRESS INDICATOR field (#.121) of the Patient file (#2) is updated so that the help text of the field reflects the fact that manual address editing may not automatically remove the Bad Address Indicator. OPTION SUMMARY ============== A new menu option is added to the Registration Menu [DG REGISTRATION MENU]: Report - All Address Change with Rx [DG ALL ADDRESS CHANGE WITH RX] ROUTINE SUMMARY =============== The following is a list of the routine(s) included in this patch. The second line of each of these routine(s) will look like: ;;5.3;Registration;**[patch list]**;Aug 13, 1993 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== ========== DGREGAED 4557696 4792354 522,560 DGREGARP 7947772 14239393 522,560 DGREGAZL 6475972 6540473 522,560 INSTALLATION INSTRUCTIONS * * * * * * * * * * A T T E N T I O N * * * * * * * * * * * * * It is recommended this patch be installed during other than peak business hours. Installation will take approximately 5 minutes. Users can be on the system while installing this patch. Installation Steps ================== 1. Use the INSTALL/CHECK MESSAGE option on the PackMan menu. [Note: TEXT PRINT/DISPLAY option in the PackMan menu will display the patch text only.] 2. Review your mapped set. If any of the routines listed in the ROUTINE SUMMARY section of patches DG*5.3*560, they should be removed from the mapped set at this time. 3. From the 'Kernel Installation & Distribution System' menu, select the Installation menu. 4. From this menu, you may elect to use the following options (when prompted for INSTALL NAME, enter DG*5.3*560). a. Backup a Transport Global - This option will create a backup message of any routines exported with the patch. It will NOT backup any other changes such as DDs or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when the patch is installed. It compares all components of the patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. d. Print Transport Global - This option will allow you to view the components of the KIDS build. 5. Use the Install Package(s) option and select DG*5.3*560. 6. The install will ask if you wish to rebuild menu trees. It is recommended that you answer NO to this prompt. The trees will be rebuilt the next time the system does this task. 7. When prompted 'Want KIDS to INHIBIT Logon's during the install? YES//', it is recommended you answer NO. 8. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', respond YES. When prompted to select the options you would like to place out of order, enter the following: Report - All Address Changes [DG ALL ADDRESS CHANGE REPORT] Register a Patient [DG REGISTER PATIENT] Load/Edit Patient Data [DG LOAD PATIENT DATA] 9. If routines were unmapped as part of Step 3, they should be returned to the mapped set once the installation has run to completion. 10. Please note that depending on the number of patients having had permanent address changes during the 24 hour timeframe, with each patient taking up to 16 lines, the report could have many lines. Please ensure your MailMan configurations will allow the report to be emailed. Routine Information: ==================== Routine Name: - DGREGAZL Routine Checksum: Routine Name: - DGREGAED Routine Checksum: Routine Name: - DGREGARP Routine Checksum: ============================================================================= User Information: Entered By : WANG,DANDAN Date Entered : OCT 21, 2003 Completed By: MULLER,RICHARD Date Completed: FEB 13, 2004 Released By : GROOMS,ANTHONY E Date Released : FEB 13, 2004 ============================================================================= Packman Mail Message: ===================== $END TXT