Department of Veterans Affairs Decentralized Hospital Computer Program AMIE automated medical information exchange installation guide Version 2.7 April 1995 Information Systems Center Albany, New York Table of Contents General Information 1 Installation Steps 3 Sample Installation 9 Attachment A. Troubleshooting 15 Attachment B. Post-Init Rerun 23 General Information Before you attempt to install this version of AMIE, please be sure that your site is running the following minimum package versions. VA FileMan V. 20.0 Kernel V. 7.1 MailMan V. 7.1 Kernel Tool Kit V. 7.2 Lab V. 5.0 PIMS V. 5.3 HINQ V. 4.0 Installation Steps Step Description 1. Resource Requirements 2.4k per 2507 exam .65k per 7131 request Global Growth of Existing Files 2507 REQUEST file (#396.3) growth will be negligible. FORM 7131 file (#396) may average growth of .5k per record if your site is multidivisional and transfers four reports per request to different divisions. 2507 EXAM file (#396.4) will grow by .1k for each exam included on priority insufficient 2507 requests. Global Growth from New Files .2k per AMIE C&P Exam Tracking Record The 2507 INSUFFICIENT REASONS file (# 396.94) will require 2.6k and will not grow. There is only a minor demand on space that will be taken up as a result of the post-init process. No more than 10k will be used for new keywords and other data. Usage of space may increase depending on the purge parameter, Days to Keep 2507 History. See the technical manual for further details. The install on an ALPHA site takes approximately 10 minutes, with the post-init taking another 5-10 minutes. The loading of the global tape for an ALPHA takes about 20-30 minutes. The install on a MSM site takes approximately 10-15 minutes. The loading of the global tape for a MSM takes about 20 minutes. 2. Data is being changed and added in both the AMIE files and KERNEL (MTLU) files. It is important to do a system backup before installing. Step Description 3. The init can be run with users on the system, but this would have a negative impact on system performance. It is recommended that this init be run after hours. All AMIE users must be off the system(s). This includes users from other VA medical centers and regional offices. 4. Set the following options to OUT OF ORDER. Options DVBA MEDICAL ADM 7131 MENU DVBA REGIONAL OFFICE MENU DVBA C PROCESS MAIL MESSAGE DVBA C PHYSICIANS GUIDE These options will be brought in by the init in an OUT OF ORDER status. Any 2507 exam requests transferred in while the DVBA C PROCESS MAIL MESSAGE option is OUT OF ORDER will not be processed and will need to be retransferred from the remote site. 5. Sign into the UCI where the package is to be loaded. 6. Review queued jobs to avoid possible delays or conflicts. If there are any AMIE jobs queued, requeue them for later. Ensure that there are no AMIE users on the system. 7. Delete all the AMIE DVBA* and DVBC* routines. This is to clean up all the unnecessary routines. 8. Load AMIE V. 2.7 routines. 9. Run the integ routine as follows: D ^DVBANTEG Step Description 10. In order to set up all environment variables, run the following. Insure that your DUZ(0) equals "@" in order to initialize. Do not enter VA FileMan after ^XUP. >K >D ^XUP Setting up programmer environment Access Code: Terminal Type set to: C-VT100 Select OPTION NAME: > 11. D ^DVBAINIT Be sure to answer the questions carefully. See the sample installation for DVBAINIT responses. After running the init, a mail message will be sent to both the DUZ of the person who ran the init and to the Postmaster. This message will notify the site of any problems during the init. A description of the possible errors that may be reported is contained in Attachment A to this Installation Guide. 12. Delete the init routines DVBAI*, DVBAON*, DVBAO0*. 13. Move DVBA* and DVBC* routines to all systems. 14. Before loading the new global containing the Physician's Guide, it is recommended you delete the data in the AMIE DOCUMENT file ^DVBP(396.91) and AMIE DOCUMENT TABLE OF CONTENTS file ^DVBP(396.92). D ^XUP followed by the entry point: DELETE ^DVBAPOPU. Step Description 15. Load AMIE global. Use the appropriate vendor supplied utility to restore the global from distributed media (4mm data tape or TK-85 tape). This will load the AMIE DOCUMENT file ^DVBP(396.91) and AMIE DOCUMENT TABLE OF CONTENTS file ^DVBP(396.92). The following table describes the possible distribution sets for the AMIE global. 4mm Data Tape 1Tape ASU 8192bpi for MSM sites. Single tape contains two new files in one new global. TK-85 Tape 1Tape VAL5 2048bpi for Alpha sites. Single tape contains two new files in one new global. 16. If applicable, reenable journaling and routine mapping. 17. Check to make sure that all of the following options are queued through TaskMan. (Refer to the Implementation and Maintenance section of the Technical Manual, if necessary.) DVBA REGIONAL TASK DVBA AUTO FINALIZE 7131 TASK DVBA 7132 TASKMAN DVBA C PRINT NEW C&P REQ TM DVBA GENERATE 21-DAY CERTIF DVBA C PURGE 2507 DVBA REGIONAL PURGING PROGRAM DVBA C CHECK 2507 INTEGRITY TM Step Description 18. Remove OUT OF ORDER message from the options and protocol by running the following code. >D OPEN^DVBAPOST DVBA MEDICAL ADM 7131 MENU Now in order! DVBA REGIONAL OFFICE MENU Now in order! DVBA C PROCESS MAIL MESSAGE Now in order! DVBA C PHYSICIANS GUIDE Now in order! DVBA C&P SCHD EVENT Now in order! 19. The DVBA 7131 Non-Admitted Vets option on the DVBA REGIONAL OFFICE MENU is now obsolete. This option has been taken off of the AMIE menus. The site is able to remove it from any secondary menus and then delete it. Sample Installation >D ^DVBAINIT This version (#2.7) of 'DVBAINIT' was created on 10-APR-1995 (at ALBANY CAMPUS DEVELOPMENT, by VA FileMan V.20.0) I HAVE TO RUN AN ENVIRONMENT CHECK ROUTINE. Environment check completed OK! I AM GOING TO SET UP THE FOLLOWING FILES: 31 DISABILITY CONDITION (Partial Definition) Note: You already have the 'DISABILITY CONDITION' File. 396 FORM 7131 Note: You already have the 'FORM 7131' File. 396.1 AMIE SITE PARAMETER Note: You already have the 'AMIE SITE PARAMETER' File. 396.2 AMIE REPORT Note: You already have the 'AMIE REPORT' File. 396.3 2507 REQUEST Note: You already have the '2507 REQUEST' File. 396.4 2507 EXAM Note: You already have the '2507 EXAM' File. 396.5 2507 CANCELLATION REASON (including data) Note: You already have the '2507 CANCELLATION REASON' File. I will OVERWRITE your data with mine. 396.6 AMIE EXAM (including data) Note: You already have the 'AMIE EXAM' File. I will OVERWRITE your data with mine. 396.7 2507 BODY SYSTEM (including data) Note: You already have the '2507 BODY SYSTEM' File. I will OVERWRITE your data with mine. 396.91 AMIE DOCUMENT Note: You already have the 'AMIE DOCUMENT' File. 396.92 AMIE DOCUMENT TABLE OF CONTENTS Note: You already have the 'AMIE DOCUMENT TABLE OF CONTENTS' File. 396.93 EXAM EXCEPTIONS Note: You already have the 'EXAM EXCEPTIONS' File. 396.94 2507 INSUFFICIENT REASONS (including data) Note: You already have the '2507 INSUFFICIENT REASONS' File. I will OVERWRITE your data with mine. 396.95 AMIE C&P EXAM TRACKING Note: You already have the 'AMIE C&P EXAM TRACKING' File. SHALL I WRITE OVER FILE SECURITY CODES? NO// (NO) NOTE: This package also contains BULLETINS SHALL I WRITE OVER EXISTING BULLETINS OF THE SAME NAME? YES// (YES) NOTE: This package also contains SORT TEMPLATES SHALL I WRITE OVER EXISTING SORT TEMPLATES OF THE SAME NAME? YES// (YES) NOTE: This package also contains INPUT TEMPLATES SHALL I WRITE OVER EXISTING INPUT TEMPLATES OF THE SAME NAME? YES// (YES) NOTE: This package also contains PRINT TEMPLATES SHALL I WRITE OVER EXISTING PRINT TEMPLATES OF THE SAME NAME? YES// (YES) NOTE: This package also contains SECURITY KEYS SHALL I WRITE OVER EXISTING SECURITY KEYS OF THE SAME NAME? YES// (YES) NOTE: This package also contains OPTIONS SHALL I WRITE OVER EXISTING OPTIONS OF THE SAME NAME? YES// (YES) ARE YOU SURE EVERYTHING'S OK? NO// Y (YES) Removing the 'D' cross-reference from file 396.3 Removing the 'C' cross-reference from 396 ...SORRY, I'M WORKING AS FAST AS I CAN.......................................... ............................................................................... 'DVBA C 2507 EXAM READY' BULLETIN FILED -- Remember to add mail groups for new bulletins. 'DVBA C 2507 EXAM REOPENED' BULLETIN FILED -- Remember to add mail groups for new bulletins. 'DVBA C EDIT ADDRESS' BULLETIN FILED -- Remember to add mail groups for new bulletins. 'DVBA C NEW C&P VETERAN' BULLETIN FILED -- Remember to add mail groups for new bulletins....................................................... ................. .... 'DVBA 21-DAY/NOT DISCHG RPT' Option Filed 'DVBA 7131 DIVISIONAL TRANSFER' Option Filed 'DVBA 7131 INFORMATION REQUEST' Option Filed 'DVBA 7132 TASKMAN' Option Filed 'DVBA ADMISSION REVIEW' Option Filed 'DVBA ALL ADMISSIONS' Option Filed 'DVBA AUTO FINALIZE 7131 TASK' Option Filed 'DVBA AUTO FINALIZE USER MODE' Option Filed 'DVBA C ADD ADDITIONAL EXAM' Option Filed 'DVBA C AMIS REPORT' Option Filed 'DVBA C C&P LINK MANAGEMENT' Option Filed 'DVBA C C&P MASTER MENU' Option Filed 'DVBA C CANCEL REQUESTS/EXAMS' Option Filed 'DVBA C CHECK 2507 INTEGRITY' Option Filed 'DVBA C CHECK 2507 INTEGRITY TM' Option Filed 'DVBA C EDIT C&P REQUEST INFO' Option Filed 'DVBA C EDIT PAT ADDRESS' Option Filed 'DVBA C ENTER C&P REQUEST' Option Filed 'DVBA C EXAM CHECKLIST' Option Filed 'DVBA C INQUIRY' Option Filed 'DVBA C INSUFFICIENT EXAM RPT' Option Filed 'DVBA C MANUAL C&P XFER RETURN' Option Filed 'DVBA C MEDICAL ADM REPORT MENU' Option Filed 'DVBA C MEDICAL ADMIN C&P MENU' Option Filed 'DVBA C NOT SCHEDULED IN 3 DAYS' Option Filed 'DVBA C PENDING REPORT' Option Filed 'DVBA C PHYSICIANS GUIDE' Option Filed 'DVBA C PRINT FEE COVER SHEET' Option Filed 'DVBA C PRINT FINAL RESULTS' Option Filed 'DVBA C PRINT NEW C&P REQ TM' Option Filed 'DVBA C PRINT NEW C&P REQUESTS' Option Filed 'DVBA C PRINT WORKSHEETS' Option Filed 'DVBA C PROCESS MAIL MESSAGE' Option Filed 'DVBA C PURGE 2507' Option Filed 'DVBA C REGIONAL OFF RPT MENU' Option Filed 'DVBA C REGIONAL OFFICE MENU' Option Filed 'DVBA C RELEASE C&P REQUESTS' Option Filed 'DVBA C REOPEN REQUEST/EXAMS' Option Filed 'DVBA C REPRINT 2507 FINAL RPT' Option Filed 'DVBA C REQUESTS BY DATE RANGE' Option Filed 'DVBA C RO AMIS 290' Option Filed 'DVBA C SCHEDULE EXAMS' Option Filed 'DVBA C TRANSCRIBE REQUEST DATA' Option Filed 'DVBA C TRANSFER C&P REQUEST' Option Filed 'DVBA COMPETENCY EDIT' Option Filed 'DVBA DISCHARGE RPT' Option Filed 'DVBA EDIT REMARKS' Option Filed 'DVBA FINALIZED REPORT' Option Filed 'DVBA GENERATE 21-DAY CERTIF' Option Filed 'DVBA INCOMPETENT VET REPORT' Option Filed 'DVBA INCOMPLETE REQUEST RPT' Option Filed 'DVBA MANUAL NOTIFY' Option Filed 'DVBA MAS REPRINT 21-DAY CERT' Option Filed 'DVBA MEDICAL ADM 7131 MENU' Option Filed 'DVBA MEDICAL ADM 7132 MENU' Option Filed 'DVBA NEW REQUEST' Option Filed 'DVBA NOTICE/DISCHARGE PRINT' Option Filed 'DVBA PENDING REQUESTS RPT' Option Filed 'DVBA RE-ADMISSION REPORT' Option Filed 'DVBA RE-GENERATE 21-DAY CERTIF' Option Filed 'DVBA REG OFF PATIENT INQ' Option Filed 'DVBA REGIONAL 7132 MENU' Option Filed 'DVBA REGIONAL OFFICE MENU' Option Filed 'DVBA REGIONAL PURGING PROGRAM' Option Filed 'DVBA REGIONAL TASK' Option Filed 'DVBA RELEASE 21-DAY CERT' Option Filed 'DVBA REPORT PENSION/A&A' Option Filed 'DVBA REPRINT NOTICE/DISCHARGE' Option Filed 'DVBA RO PRINT 21-DAY CERT' Option Filed 'DVBA RO REPRINT 21-DAY CERT' Option Filed 'DVBA SERV CONN ADM REPORT' Option Filed 'DVBA SITE PARAMETERS' Option Filed 'DVBA STATUS EDIT' Option Filed 'DVBA STATUS INQUIRY' Option Filed................................. Compiling DVBA C ADD 2507 PAT input template of File 2.. 'DVBAXA' ROUTINE FILED.. 'DVBAXA1' ROUTINE FILED..... 'DVBAXA2' ROUTINE FILED.. 'DVBAXA3' ROUTINE FILED... 'DVBAXA4' ROUTINE FILED... 'DVBAXA5' ROUTINE FILED... 'DVBAXA6' ROUTINE FILED... 'DVBAXA7' ROUTINE FILED Compiling DVBA STATUS EDIT input template of File 396.... 'DVBAXS' ROUTINE FILED..... 'DVBAXS1' ROUTINE FILED..... 'DVBAXS2' ROUTINE FILED.... 'DVBAXS3' ROUTINE FILED.... 'DVBAXS4' ROUTINE FILED.... 'DVBAXS5' ROUTINE FILED.... 'DVBAXS6' ROUTINE FILED.... 'DVBAXS7' ROUTINE FILED.... 'DVBAXS8' ROUTINE FILED.... 'DVBAXS9' ROUTINE FILED.. 'DVBAXS10' ROUTINE FILED Compiling DVBA FINALIZED REPORT print template of File 396........ 'DVBAXF' ROUTINE FILED....... Compiling DVBA STATUS print template of File 396................ ...................................................... 'DVBAXP' ROUTINE FILED 'DVBAXP1' ROUTINE FILED................. NO SECURITY-CODE PROTECTION HAS BEEN MADE Setting up List Manager Templates 'DVBA C VIEW EXAMS' List Template...Filed. 'DVBA DISCHARGE TYPES' List Template...Filed. This version of 'DVBAONIT' was created on 10-APR-1995 (at ALBANY CAMPUS DEVELOPMENT, by OE/RR V.2.5) PROTOCOL INSTALLATION ...OK, this may take a while, hold on please.................. 'DVBA ACCEPT DISCHARGE TYPES' Protocol Filed 'DVBA ADD DISCHARGE TYPE' Protocol Filed 'DVBA C SUPER QUIT' Protocol Filed 'DVBA C VIEW EXAMS (MENU)' Protocol Filed 'DVBA C VIEW JUMP (ACTION)' Protocol Filed 'DVBA C&P SCHD EVENT' Protocol Filed 'DVBA CREATE DISCHARGE TYPE LIST' Protocol Filed 'DVBA DELETE DISCHARGE TYPES' Protocol Filed 'DVBA DISCHARGE TYPES (MENU)' Protocol Filed 'VALM NEXT SCREEN' Protocol Filed 'VALM PREVIOUS SCREEN' Protocol Filed 'VALM PRINT LIST' Protocol Filed 'VALM QUIT' Protocol Filed OK, Protocol Installation is Complete. - Reindexing the 'AC' cross-reference. Reindexing of 'AC' complete! - Reindexing the 'AF' cross-reference. Reindexing of 'AF' complete! - Reindexing the 'AE' cross-reference. Reindexing 'AE' for field 23 complete! - Checking 2507 purge parameter - Updating AMIE Exam file pointers to the 2507 Body System file is complete 0 records were updated. - Version 2.6 of AMIE has already been loaded. There is no need to update the Disability Condition file. - Updating the Exam Exceptions file.......... Update of Exam Exceptions file has completed. 9 were updated. - Version 2.6 of AMIE has already been loaded. There is no need to add Long Descriptions to the Disability Condition file. - Updating the Local Lookup file for Disability Conditions An entry for the 'Disability Condition' file in the Local Lookup file already exists. Check the AMIE Install Guide for details. - Updating the Local Lookup file for Exam Exceptions Local Lookup file updated! - Adding to Local Keyword File......................................... ........................................................................ ........................................................................ ........................................................................ ........................................................................ ................................. The Local Keyword file has completed update of 21 Keywords! - Adding Orphan keywords to Local Keyword File..... The Local Keyword file has completed update of 2 orphans! - Adding to Local Synonym File. The Local Synonym file has completed update of 0 synonyms! - Adding to 2507 Body System File.. I have updated 0 exams to the 2507 Body System File! - Adding to AMIE Exam File............................................. ............................. I have updated 0 exams to the AMIE Exam file. The Post-Init has completed. Mail message containing Error Log has been sent. Check your mail to see this log. > Attachment A - Troubleshooting The following section has been added to the Installation Guide to aid IRM with the installation of this version. It is intended to provide some direction to the Computer Specialist performing the installation in the event that the post-initialization routines error and abort back to programmer mode. The specialist performing the installation should note that the following messages will display to the screen during the post-init process. The routines that display these messages are included in the parentheses next to the message. During the VA List Manager Template Load "Setting up List Manager Templates." (DVBAPOST) During the VA List Manager Protocol Load "PROTOCOL INSTALLATION" (DVBAONI*) "OK, Protocol Installation is Complete." (DVBAONIT)~ During the Exam Exceptions File (#396.93) Update "Update of Exam Exceptions has completed. {#} were updated." (DVBAORPH)~ During the Disability Condition File (#31) Update "Adding Long Description to the Disability Condition file." "I have finished updating the long descriptions of the Disability Condition file!" "I updated {#} disabilities." (DVBAPLNG)~ During the Local Lookup File (#8984.4) Update "Updating the Local Lookup file." "Local Lookup file updated!" (DVBAPLL)~ During the Local Keyword File (#8984.1) Update "Adding to Local Keyword file." "The Local Keyword file has completed update of {#} Keywords!" (DVBAPKY)~ During the Local Synonym File (#8984.3) Update "Adding to Local Synonym file" "The Local Synonym file has completed update of {#} synonyms!" (DVBAPSYN)~ During the 2507 Body System File (#396.7) Update "Adding to 2507 Body System file" "I have updated {#} exams to the 2507 Body System file." (DVBAPBDY)~ During the AMIE Exam File (#396.6) Update "Adding to AMIE Exam file" "I have updated {#} exams to the AMIE Exam file!" (DVBAPWKS)~ ~ Called from DVBAPOST At Completion of the Install "The Post-Init has completed." (DVBAPOST) Below are descriptions of specific sections of the post-init routines and an explanation of the proper procedures for resolving problems. Problem: VA List Manager Template Load If the post-initialization routines error after the message "Setting up List Manager Templates", but before the message "PROTOCOL INSTALLATION" is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D ^DVBAPOST Problem: VA List Manager Protocol Load If the post-initialization routines error after the message "PROTOCOL INSTALLATION", but before "OK, Protocol Installation is Complete" is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D ^DVBAPOST Problem: Codes Adding to Disability Condition File (#31) If the post-initialization routines error after the message "Adding to the Disability Condition file", but before the message "Additions to the Disability Condition file {#} has finished. {#} were added" is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D EN11^DVBAPOST Problem: Exam EXCEPTIONS File (#396.93) Update If the post-initialization routines error after the message "OK, Protocol Installation is Complete", but before the message "Update of Exam Exceptions has completed. {#} were updated." is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D EN10^DVBAPOST Problem: Disability Condition File (#31) MTLU Update If the post-initialization routines error after the message "Adding Long Description to the Disability Condition file", but before the message "Updating the Local Lookup file" is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D EN2^DVBAPOST Problem: Local Lookup File (#8984.4) Update If the post-initialization routines error after the message "Updating the Local Lookup file", but before the message "Adding To Local Keyword file" is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D EN3^DVBAPOST Problem: Local Keyword File (#8984.1) Update If the post-initialization routines error after the message "Adding To Local Keyword file", but before the message "Adding to Local Synonym file" is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D EN5^DVBAPOST Problem: Local Synonym File (#8984.3) Update If the post-initialization routines error after the message "Adding To Local Synonym file", but before the message "Adding to 2507 Body System file" is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D EN6^DVBAPOST Problem: 2507 Body System File (#396.7) Update If the post-initialization routines error after the message "Adding to 2507 Body System file", but before the message "Adding To AMIE Exam file" is displayed, correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D EN7^DVBAPOST Problem: AMIE Exam File (#396.6) Update If the post-initialization routines error after the message "Adding To AMIE Exam file", but before the completion of the init, the correction should proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST From programmer mode, set up the proper local variables with the following command: >D SET^DVBAPOST From programmer mode, restart the post-init with the following command: >D EN8^DVBAPOST Problem: Mail Message Abort If the post-initialization routines fail to successfully mail the error log to the user, the messages "Mail Message containing Error Log has failed!, "Errors contained in the ^TMP("DVBA",{#}) global", and "Investigate this global to determine any existing problems" will be displayed to the screen. To correct this, proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Diagnose and rectify the cause of the error based on the error message that displays on the abort. {SYMBOL 183 \f "Symbol" \s 10 \h} Restart the initialization process as follows. From programmer mode, load the error log into a mail message and send it with the following command: >D MAIL^DVBAPOST If this error occurs again, proceed as follows. {SYMBOL 183 \f "Symbol" \s 10 \h} Use the Global Lister to review the errors listed in the ^TMP("DVBA",$J) Global. {SYMBOL 183 \f "Symbol" \s 10 \h} Correct the errors listed. {SYMBOL 183 \f "Symbol" \s 10 \h} KILL the Global TMP("DVBA",$J). Attachment B - Post-Init Rerun The post-init routine has been programmed to allow the user to rerun it should a problem develop and the routine error out. The following entry points have been created. These entry points should be rerun after correction of the specific error that occurred as described below ^DVBAPOST This routine should be rerun after the correction of an error that occurred while setting up VA FileMan or VA List Manager templates or errors that occurred while setting up VA List Manager protocols. EN0^DVBAPOST This entry point should be executed if an error occurs in the post-init while setting up necessary local variables. EN1^DVBAPOST This entry point should be executed after the correction of an error that occurs while mailing the bulletin that indicates the pre-init did not run OK. EN2^DVBAPOST This entry point should be executed after the correction of an error occurring while updating the LONG DESCRIPTION field (#10) in the Disability Condition file (#31). EN3^DVBAPOST This entry point should be executed after the correction of an error occurring while adding Disability Condition file (#31) to the Local LOOKUP file (#8984.4). EN5^DVBAPOST This entry point should be executed after the correction of an error occurring while entering keywords into the Multi-Term Lookup files. EN6^DVBAPOST This entry point should be executed after the correction of an error occurring while entering synonyms into the Multi-Term Lookup files. EN7^DVBAPOST This entry point should be executed after the correction of an error occurring while entering the disability codes into the 2507 Body System file (#396.7). EN8^DVBAPOST This entry point should be executed after the correction of an error occurring while entering disability codes into the AMIE Exam file (#396.6). EN10^DVBAPOST This entry point should be executed after the correction of an error occurring while entering the exam exceptions into the EXAM EXCEPTIONS file (#396.93). EN11^DVBAPOST This entry point should be executed after the correction of an error occurring while adding new entries to the DISABILITY CONDITION file (#31). MAIL^DVBAPOST This entry point should be executed after the correction of an error occurring while the post-init is mailing the final bulletin upon completion of the initialization. After the post-init has completed processing, both the user running the init and the Postmaster will be sent a MailMan message containing a log of any problems that occurred during the init. Listed below are the possible errors that may be reported in the MailMan message or to the screen during the post-init, followed by a brief description of the error and instructions for correcting it. A. KERNEL v7.2 of MTLU is not installed. Consult the AMIE Install Guide for details. I am stopping the INIT! This message will be generated if the pre-init does not find the correct version of KERNEL in the account into which you are installing. Install the correct version of KERNEL, then run the AMIE init again. B. The pre-init found a problem in the version of MTLU and KERNEL. Please review and correct. See install guide for further details. This indicates basically the same thing as the previous error message. Correct it in the same manner and restart the post-init as follows: D EN0^DVBAPOST. C. XXXX is not a valid exam in the AMIE Exam file. ZZZZ Exam exception not added. This error will not stop the successful completion of the post-init. This message indicates that the post-init tried to add the exam exception ZZZZ but was unable to because the AMIE Exam XXXX did not exist in the AMIE EXAM file (#396.6). If this should occur, check the AMIE EXAM file (#396.6) for the existence of this AMIE exam. If it is misspelled, change the spelling to match what is shown in the message. If it is not present, consult your ISC for the proper setting of that exam. If the problem has been corrected, the following routine can be rerun to try again: D ^DVBAORPH. D. Addition of exam exception ZZZZ has failed. Please consult install guide. This error does not stop the successful completion of the post-init. The addition of the exam exception ZZZZ has failed. Check to ensure that the exam exception does not already exist or that the AMIE exam it is pointing to does not exist. This exam information can be obtained at line label TXT of DVBAORPH. Once this problem is corrected, the following routine can be rerun: D ^DVBAORPH. E. Unable to add the variable pointer to file ####. Check the AMIE Install Guide for details. The #.02 Field of either the Local Keyword file (#8984.1) or the Local Shortcut file (#8984.2) contain variable pointers with a prefix of "DVBA". If this error should occur, contact your ISC. F. Unable to add the new entry 'Disability Condition' to the Local Lookup file. Check the AMIE Install Guide for details. Addition of the new local lookup entry has failed. Check the Local LOOKUP file (#8984.4) for the cause. Once corrected, rerun the post-init in the following fashion: D SET^DVBAPOST,EN3^DVBAPOST. G. An entry for the 'Disability Condition' file in the Local Lookup file already exists. Check the AMIE Install Guide for details. If this error occurs, an entry already exists in the Local LOOKUP file (#8984.4). Check the Local Keyword (#8984.1) and Local Shortcut files, Field #.02 for the variable pointer to File #31. If all of these are in place, this section is OK. If not, delete the entry from the Local Lookup file (#8984.4) using VA FileMan. Rerun the post-init as follows: D SET^DVBAPOST,EN3^DVBAPOST. H. Prefix DVBA not set up on AMIE Site Parameter file. Conversion aborted! This message is generated during the update of the Multi-Term Lookup files with keywords. If the pre-init did not properly populate the POST INIT VARIABLES field in the AMIE Site Parameter file (#396.1), the keyword update cannot run and will be aborted before it begins. Correct the value in this field and rerun the post-init as follows: D SET^DVBAPOST,EN5^DVBAPOST. I. Addition of KEYWORD {keyword} for code {code} has FAILED. Please investigate! This message is generated during the update of the Multi-Term Lookup files with keywords. IRM should verify the Local Keyword file (#8984.1) to see that the reported keyword for the reported disability code was not added. IRM will also want to check the value that the post-init is attempting to enter into the ENTRY field of the Local Keyword file (#8984.1). J. Could not find the {code} in the 'C' X-ref. Please investigate! This message is generated during the update of the Multi-Term Lookup files with keywords. IRM should investigate the "C" cross-reference on the Disability Condition file (#31) for the code displayed. NOTE: If the update of the Local Keyword file (#8984.1) with keywords aborts to the programmer level, IRM should note the value of DA. First display this local variable with the ZWrite command; then note its value. This will be helpful in determining how the record being written to the Local Keyword file (#8984.1) was left upon the abort. K. Term {term} Not in Local Lookup File or Addition Failed. This error is generated when a problem occurs while adding a medical term to the Local Synonym file (#8984.3). IRM should compare the term in the DVBAPS1 routine and compare it to the Data Dictionary field definitions in the Local Synonym file (#8984.3). For example, a term should be all upper case or the addition will fail. It is also important to note that if a term does not get added to the Local Synonym file (#8984.3), none of its synonyms will be added to the file. L. Addition of synonym {synonym} to {term} has failed. This error is generated when a problem occurs while adding a synonym to a term in the Local Synonym file (#8984.3). IRM should compare the synonym in the DVBAPS1 routine and compare it to the Data Dictionary field definitions in the Local Synonym file (#8984.3). For example, a synonym should be all upper case or the addition will fail. M. Could not add code {code} to body system {body system}. This error is generated when a problem occurs while adding a disability code to a particular body system in the 2507 Body System file (#396.7). IRM should check to see if the disability code is correct in the data routines DVBAPB*. If it is not correct in the data routines, the correction should be made. If it is a correct disability code, IRM should check its existence in the Disability CONDITION file ^DIC(31). If the disability code does not exist in the Disability CONDITION file (#31), IRM should contact the ISC. N. Could not find body system {body system}. This error is generated when a problem occurs while trying to locate the body system in the 2507 Body System file (#396.7). IRM should check to see if the body system is entered correctly in the data routines DVBAPB*. If it is not a correct body system, the data routines should be updated. If it is a correct body system, IRM should check for its existence in the 2507 Body System file (#396.7). If the body system does not exist in the 2507 Body System file (#396.7), IRM should contact the ISC. O. Could not find AMIE exam {worksheet description}. This error is generated when a problem occurs while looking for the work sheet in the AMIE Exam file (#396.6). IRM should check to see if the work sheet description is entered correctly in the data routines DVBAPW*. If the description is not correct in the data routines, the change should be made. If it is a correct work sheet description, IRM should then check for its existence in the AMIE Exam file (#396.6). If the work sheet description is not in the AMIE Exam file (#396.6), IRM should contact the ISC. P. Addition of exam {code} to {worksheet description} has failed. This error is generated when a problem occurs when trying to add a disability code to a work sheet entry in the AMIE Exam file (#396.6). IRM should check to see if the disability code is entered correctly in the data routines DVBAPW*. If the disability code is not correct in the data routines DVBAPW*, it should be changed to the correct code. If it is a correct disability code, IRM should then check for its existence in the Disability CONDITION file ^DIC(31). If the disability code is not in the Disability CONDITION file (#31), IRM should contact the ISC. Q. Problems exists with the disability condition {code}. Long description NOT added! This error is generated when a problem occurs while updating the Long Description field (#10) in the Disability Condition file (#31). This error may result from the lack of a "C" cross-reference on the reported code or a missing zero node for the reported code. IRM should check for the existence of a "C" cross-reference for that code. If that cross-reference exists, the existence of the zero node for internal entry number pointed to by that "C" cross-reference should be checked. The Global Listing utility can be used to aid in this diagnosis. It will be necessary to research and correct this problem. Once corrected, the post-init can be rerun as follows: D SET,EN^DVBAPLNG,MAIL^DVBAPOST R. Unable to get the proper index and prefix from the AMIE Site Parameter file. Check the AMIE install Guide for details. This error is generated when a problem occurs while updating the Local LOOKUP file (#8984.4). It indicates either a problem with the data contained in the field Post Init Scratch (#90) in the AMIE Site Parameter file (#396.1) or the current existence of the cross-reference "ADVB" on the Local Shortcut file (#8984.2). IRM should first use VA FileMan to check the value of the field Post Init Scratch (#90) in the AMIE Site Parameter file (#396.1). The value in this field should be "DVBA;ADVB". If this field contains the correct information, IRM should then check for the "ADVB" cross-reference on the Local Shortcut file (#8984.2). S. Disability Condition {code} was not added. Entry already exists. This error is generated when a problem occurs while updating the Disability Condition file (#31) with a new disability code. It indicates that the code displayed is already contained in the Disability Condition file (#31). IRM should use VA FileMan to check for the existence of the code in File #31. If the code exists, IRM should check for the integrity of the information on that record. If the integrity is OK, there is no problem. If not, the erroneous information should be corrected. T. Not able to add Disability Condition {code}. Consult the Install Guide. This error indicates that the disability condition code was not successfully added to File #31. IRM should contact the ISC to make arrangements to add the code to the Disability Condition file (#31). This may be done using the Enter/Edit option of VA FileMan and referencing the TXT tag lines in the DVBAPADD routine. IRM may also correct the condition causing the failure and rerun the post-init by calling the tag EN11^DVBAPOST from programmer mode. U. Mail Message containing Error Log has failed! Errors contained in the ^TMP("DVBA",{#}) global. Investigate this global to determine any existing problems This error will not be contained in the mail message that includes the error messages. This message is displayed to the screen if a problem occurs while the mail message is being sent. If this message displays to the screen, the mail message will not be received. IRM should first try to mail the message again by calling the entry point MAIL^DVBAPOST from programmer mode. If this does not work, the Global Listing tool can be used to review the errors that occurred during the post-initialization. The Global array ^TMP("DVBA",$J contains those errors. That global should be KILLed after reviewing the errors and the ^TMP Global. Department of Veterans Affairs Decentralized Hospital Computer Program AMIE automated medical information exchange release notes Version 2.7 April 1995 Information Systems Center Albany, New York Table of Contents Medical Center Release Notes 1 User Release Notes 1 Start/Stop 35 Day Clock for AMIS 290 1 Insufficient 2507 Exam Tracking 1 Divisional Transfer of 7131 2 Inactivation of AMIE Exams 2 Reprinting 21 Day Certificates by Name or SSN in addition to Date 2 Pending 21 Day Certificates Report 3 Purging Parameter for 2507 Requests 3 Mapped Printing/Super Quit Keys 3 More Keywords for Physician's Guide for Disability Evaluation Examinations 3 Addition of Keywords to the Exam Exceptions for the Physician's Guide for Disability Evaluation Examinations 4 Exam Introductions Selection added to the Physician's Guide for Disability Evaluation Examinations 4 Addition of Descriptions on the Initial, Reevaluation, Overview, and Exam Introductions Selections for the Physician's Guide for Disability Evaluation Examinations 4 Technical Release Notes 5 I. Data Dictionary 5 A. Form 7131 file 5 B. AMIE Site Parameter file 5 C. 2507 Request file 6 D. 2507 Exam file 6 E. 2507 Insufficient Reasons file 6 F. AMIE C&P Exam Tracking file 6 G. Local Keyword file 7 Local Shortcut file 7 Local Synonym file 7 H. Local Lookup file 7 II. Templates 7 Print Templates 7 Sort Templates 7 Input Template 7 III. Menu Options 8 IV. VA List Manager 8 A. List Template 8 B. Protocols Used when Editing the Discharge Types 8 V. Miscellaneous 9 VI. Protocols 9 VII. Printer Configuration 9 Regional Office Release Notes 11 User Release Notes 11 Combining Options for Entering 7131 for Admitted Veterans and 7131 for Non-Admitted Veterans 11 Reverse Print Order of Admission Dates - 7131 Requests 11 Discharge Types for Discharge Report and Report for Pension and A&A 11 Inactivation of AMIE Exams 12 Reprinting 21 Day Certificates by Name or SSN in addition to Date 12 Claim Folder Location 12 Start/Stop 35 Day Clock for AMIS 290 12 Insufficient 2507 Exam Tracking 13 Divisional Transfer of 7131 13 Device Selection Change 13 Appendix 15 Hints to Facilitate the Adjustment of the Processing Time of 2507 Requests due to Cancellations at the Veteran's Request Medical Center Release Notes The Medical Center Release Notes are divided into two sections. The User Release Notes describe changes to the functionality of the MAS portion of the AMIE package. The Technical Release Notes outline changes made to the AMIE files, namespace, options, templates, etc. User Release Notes Start/Stop 35 Day Clock for AMIS 290 The 2507 average processing time reported on the AMIE AMIS 290 is changed to include adjustments made to the processing time of 2507 requests as the result of veterans cancelling C&P appointments. NOTE: Please see the Appendix of this manual for help in facilitating the adjustment of the processing time of 2507 requests due to cancellations at the veteran's request. Option(s) Affected: AMIS 290 Report for C&P Regional File Site Parameter Setup Check C&P File Integrity (TaskMan) AMIE/C&P Appointment Link Management (New Option) Appointment Check-in/Check-out (Scheduling Option) Cancel Appointment (Scheduling Option) Make Appointment (Scheduling Option) Multiple Appointment Booking (Scheduling Option) Multiple Clinic Display/Book (Scheduling Option) Appointment Management (Scheduling Option) Any PIMS Scheduling option from which an appointment may be made Insufficient 2507 Exam Tracking AMIE allows the entry of 2507 requests with a priority of INSUFFICIENT EXAM whenever a completed 2507 request is returned to the regional office lacking the information necessary to adjudicate the veteran's claim. This enhancement allows the linking of insufficient 2507 requests to the originally entered request. Option(s) Affected: Manual Printing of New C&P Requests Reprint C&P Final Report Print New C&P Requests (TaskManager) Purge Old 2507 Requests (TaskMan) Add an Exam to an Existing Request Transfer a C&P Request to Another Site Option added to the C&P Reports Menu: Insufficient Exam Report Divisional Transfer of 7131 This enhancement allows the staff at a multidivisional medical center to transfer any portion of a 7131 between their divisions. Option(s) Affected: New Form 7131 Request Report Pending Form 7131 Requests Report Beneficiary Information Status Inquiry 7131 Divisional Transfer (New Option) Inactivation of AMIE Exams Each AMIE exam has a corresponding name and worksheet number. There are two worksheet numbers that have more than one exam name associated with them which reference and display the same information. There should only be one active exam associated with each worksheet. It has been decided by the AMIE Expert Panel (EP) that the Regular Aid and Attendance and the Scars AMIE exams be marked as inactive. Option(s) Affected: Add an Exam to an Existing Request Transcribe C&P Data Print/Reprint C&P Work Sheets Physician's Guide for Disability Evaluation Exams Cancel C&P Requests/Exams Reopen C&P Requests/Exams (Supervisors Only) Reprinting 21 Day Certificates by Name or SSN in addition to Date Currently, a 21 Day Certificate can only be reprinted by the original processing date (the date the 21 Day Certificate was printed). This enhancement allows the user to reprint a 21 Day Certificate by the veteran's name or social security number, as well as the original processing date. Also included in this enhancement is the ability to print 7131s by veteran's name or social security number in addition to the date of the 7131 request. Option(s) Affected: Reprint 21-day Certificates for MAS New Form 7131 Request Report Pending 21 Day Certificates Report The 21-day Cert/Notice of Discharge Report option currently prints a report of both the 21 Day Certificates and the Notices of Discharge. It is not possible to print just the pending 21 Day Certificate report or just the pending Notice of Discharge report. This enhancement allows the user to print both reports (current functionality), print only the pending 21 Day Certificate report, or only the pending Notice of Discharge report. Option(s) Affected: 21-day Cert/Notice of Discharge Report Purging Parameter for 2507 Requests Currently, the AMIE package keeps 2507 requests for a preset amount of time before they are purged from the system. This enhancement allows the individual medical centers to select the length of time to keep completed 2507 exams. Option(s) Affected: Purge Old 2507 Requests (TaskMan) Mapped Printing/Super Quit Keys This enhancement allows the use of function keys to perform the printing and super quit actions during operation of the on-line Physician's Guide. (NOTE: Super Quit is a function that returns the user back to the menu containing the Physician's Guide option.) Option(s) Affected: Physician's Guide for Disability Evaluation Exams More Keywords for Physician's Guide for Disability Evaluation Examinations Currently, there is a National Keyword List associated with specific disability exams which allows the user to quickly and easily locate an exam in the Physician's Guide. This enhancement adds additional words and phrases to the distributed National Keyword List. These additional keywords are supplied by the Physician's Guide Work Group. Option(s) Affected: Physician's Guide for Disability Evaluation Exams Addition of Keywords to the Exam Exceptions for the Physician's Guide for Disability Evaluation Examinations The current keywords available to assist the users in getting to an exam are only available for exams that have an associated diagnostic code. There are several exams that do not have an associated diagnostic code. These exams are referenced as Exam Exceptions. Adding keywords to the exams in the Exam Exceptions makes these exams easily accessible to the users and promotes consistency across examinations. These keywords are supplied by the Physician's Guide Work Group. Option(s) Affected: Physician's Guide for Disability Evaluation Exams Exam Introductions Selection added to the Physician's Guide for Disability Evaluation Examinations Currently, the Overview selection contains the general overviews and exam introductions. This enhancement separates the overviews and the exam introductions into two separate selections. The result is an Overview selection and an Exam Introductions selection. The Overview selection contains general overviews for the Physician's Guide. The Exam Introductions selection contains introductions to any of the exams contained in the Physician's Guide. Both selections contain the corresponding overviews and introductions from version 2.6 and any added overviews or introductions. Option(s) Affected: Physician's Guide for Disability Evaluation Exams Addition of Descriptions on the Initial, Reevaluation, Overview, and Exam Introductions Selections for the Physician's Guide for Disability Evaluation Examinations This enhancement adds a brief description after each of the prompt selections for Initial, Reevaluation, Overview, and Exam Introductions selections. This description gives the user a better idea of what each selection is about. Option(s) Affected: Physician's Guide for Disability Evaluation Exams Technical Release Notes I. Data Dictionary A. FORM 7131 file ^DVB(396, 21 DAY CERT RELEASE STATUS field (#6.82) contained a 'C' cross-reference. VA FileMan attempted to use this cross-reference during lookups on this file. This lookup did not work correctly. Version 2.7 of AMIE changes this cross-reference to 'AC'. This prevents VA FileMan from using it during a lookup. All other functionality should remain the same. Nodes 6 & 7 are added with V. 2.7. Division and transfer date fields are added for each report field on a 7131. The 'AE' and 'AF' cross-references are added for these new fields. The 'AE' cross-reference has been added for the DATE OF REQUEST (#23) and DIVISION (#29) fields. B. AMIE SITE PARAMETER file ^DVB(396.1, 2507 INTEGRITY REPORT STATUS field (#14) was added. This field controls the 2507 requests to review when running the C&P Exam Integrity Report. APPT LINKING ENHANCED DIALOGUE field (#17) was added. This field is an on/off switch that controls the prompts which may be displayed when making C&P appointments. DAYS TO KEEP 2507 HISTORY field (#.11) was added. This field holds the number of days to keep 2507 requests. C. 2507 REQUEST file ^DVB(396.3, REQUEST STATUS field (#17) contained a 'D' cross-reference. VA FileMan attempted to use this cross-reference during lookups on this file. This lookup did not work correctly. Version 2.7 of AMIE changes this cross-reference to 'AF'. This prevents VA FileMan from using it during a lookup. All other functionality should remain the same. Two fields have been added to this file. The orIginal 2507 request field (#44) is a pointer to the 2507 request the priority insufficient request is entered for. If the original 2507 request has been purged, the original 2507 processing time is used for the priority insufficient 2507. The original 2507 processing time field (#45) holds the processing time of the original request. Two cross-references have been added to this file. The 'ADP' cross-reference has been added for use by the Summary Insufficient Exam report. The 'AORQ' cross-reference has been added for purging old 2507 requests. D. 2507 EXAM file ^DVB(396.4, Three new fields and one cross-reference have been added to this file. The insufficient remarks field (#80) was added to allow the regional office to provide specifics when a 2507 exam is returned as insufficient. Original providEr field (#.12) was added to hold the name of the provider who completed the original exam. Insufficient reason field (#.11) was added to hold the reason the original exam was insufficient. The 'AIT' cross-reference was added for use by the Detailed Insufficient Exam report. E. 2507 INSUFFICIENT REASONS file ^DVB(396.94, This is a new file used when priority insufficient 2507 requests are entered. It is installed with data and contains reasons an exam may be returned as insufficient. F. AMIE C&P EXAM TRACKING file ^DVB(396.95, This is a new file used to keep historical information for C&P exam appointments. It is used to adjust the total processing time for AMIE 2507 requests. G. Local Keyword file ^XT(8984.1, Local SHORTCUT file ^XT(8984.2, Local Synonym file ^XT(8984.3, No new fields are being added to these files, although a new variable pointer is being added to the Local Keyword (#8984.1) and Local SHORTCUT (#8984.2) files in the ENTRY field (#.02) of each. This new variable pointer is to allow for the lookup on the EXAM EXCEPTIONS file (#396.93). Entries for the LOCAL Keyword (#8984.1) file will be added during the post-init. H. Local Lookup file ^XT(8984.4, No new fields have been added to this KERNEL file. AMIE 2.7 adds an entry to this file in order to use MTLU on the EXAM EXCEPTIONS file (#396.93). Along with this new entry is an index and display protocol. II. Templates Print Templates DVBA 21 DAY CERT Prints the 21 day certificate informa- (File #396) tion that is part of the Pending 21 day Certificate Report. DVBA NOTICE OF DISCHARGE Prints the notice of discharge informa- (File #396) tion that is part of the Pending 21 day Certificate Report. DVBA STATUS Prints the status of reports requested (File #396) on a 7131. Sort Templates DVBA 21 DAY CERT Sorts the print templates named DVBA NOTICE OF DISCHARGE above. (Both File #396) Input Template DVBA SITE EDIT Edits the information in the AMIE (File #396.1) SITE PARAMETER file (#396.1). III. Menu Options The Request for 7131 Information (Non-Admitted Vets) option is put out of order. It is also removed from the Regional Office Main Menu. No renumbering of menu options takes place. This option may be removed from any secondary menu options. Once this is done, the option may be deleted altogether. The Request for 7131 Information (Admitted Vets) option is renamed to Request for 7131 Information. This option remains as Option Number 1. With the new functionality for entering 7131s, only this option is needed. DVBA C MEDICAL ADMIN C&P menu has the AMIE/C&P Appointment Link Management option added as Option Number 12. DVBA C REGIONAL OFF RPT menu has the Insufficient Exam Report option added as Option Number 6. DVBA C MEDICAL ADM REPORT menu has the Insufficient Exam Report option added as Option Number 10. IV. VA List Manager A. List Template {SYMBOL 183 \f "Symbol" \s 10 \h} DVBA DISCHARGE TYPES - This template is the VA List Manager screen used to collect, adjust, and display the discharge types for the Discharge Report and the Report for Pension and A&A. B. Protocols Used when Editing the Discharge Types. {SYMBOL 183 \f "Symbol" \s 10 \h} DVBA Accept Discharge Types - accepts the list of discharge types. {SYMBOL 183 \f "Symbol" \s 10 \h} DVBA Add Discharge Type - allows user to add discharge types to the list. {SYMBOL 183 \f "Symbol" \s 10 \h} DVBA Create Discharge Type List - allows user to create a new list of discharge types. {SYMBOL 183 \f "Symbol" \s 10 \h} DVBA Delete Discharge Types - allows user to delete from the list. {SYMBOL 183 \f "Symbol" \s 10 \h} DVBA Discharge Types (MENU) V. Miscellaneous In V. 2.7, AMIE no longer makes the call to the LetterMan Editor in the Transcribe C&P Data option. Sites need to evaluate this change and possibly use the Preferred Editor to allow selection of the LetterMan Editor. Information about the Preferred Editor is available in the Kernel documentation. The Physician's Guide now uses two function keys, F9 and F12, to execute the actions "Print List" and "Super Quit" respectively. AMIE now utilizes the PATIENT file (#2) claim folder location field (#.314) instead of #.312. VI. Protocols DVBA C&P SCHD EVENT is added to the PROTOCOL file (#101). It asks a series of questions when a user makes a C&P appointment. This protocol is added as an item on the SDAM APPOINTMENT EVENTS protocol. What questions the user is prompted with may be adjusted with the APPT LINKING ENHANCED DIALOGUE field (#17) in the AMIE SITE PARAMETER file (#396.1). (See AMIE Site Parameter file in the technical release notes section of this document.) VII. Printer Configuration Numerous regional offices have reported blank pages printing throughout their C&P Final Reports. This can be corrected by making a change to the TERMINAL TYPE file (#3.2) in one of two ways. 1. Set up a new terminal type, "P-OTHER.xxx", (xxx being whatever characters you choose). Make the characteristics of this terminal type the same as "P-OTHER" except set the page length field (#3) to 58. This option is the preferred choice if terminal type "P-OTHER" is used by other DHCP reports. 2. Edit terminal type "P-OTHER" so that the page length field (#3) is set to 58. Before taking this action, ensure terminal type "P-OTHER" is not used by other DHCP reports. Once the terminal type is defined, all regional offices dialing into your medical center utilizing AMIE should be notified to use the correct terminal type when printing/reprinting C&P Final Reports. If feasible, naming of the terminal type used should be coordinated with the IRM staffs of other medical centers so that regional offices are using the same terminal type name at each of the medical centers they work with. Regional Office Release Notes The regional office release notes describe enhancement and functionality changes to the regional office portion of the AMIE package. User Release Notes Combining Options for Entering 7131 for Admitted Veterans and 7131 for Non-Admitted Veterans Entering a 7131 for an admitted veteran and for a non-admitted veteran is currently two separate options. If a veteran is admitted, you cannot enter a request for 7131 through the non-admitted veterans option and the non-admitted veterans request cannot be entered through the admitted veterans option. In AMIE 2.7, these two options are combined. Option(s) Affected: Request for 7131 Information (Admitted Veterans) Request for 7131 Information (Non-admitted Veterans) New Option: Request for 7131 Information Reverse Print Order of Admission Dates - 7131 Requests When the regional office enters a 7131 request, the prompt for admission date displays the dates in chronological order. AMIE 2.7 displays the dates in reverse chronological order so that the most recent dates are viewed first. New Option: Request for 7131 Information Discharge Types for Discharge Report and Report for Pension and A&A The regional office Discharge Report and Report for Pension and A&A options currently allow the user to select any of the patient movement types. This enhancement limits the type of selectable movements to discharge types. A default list of the ten types most often requested has been formulated by the AMIE EP. This default list is utilized to generate the discharge report. Option(s) Affected: Discharge Report Report for Pension and A&A Inactivation of AMIE Exams Each AMIE exam has a corresponding name and worksheet number. There are two worksheet numbers that have more than one exam name associated with them which reference and display the same information. There should only be one active exam associated with each worksheet. It has been decided by the AMIE Expert Panel (EP) that the Regular Aid and Attendance and the Scars AMIE exams be marked as inactive. Option(s) Affected: Enter a C&P Exam Request Add an Exam to an Existing Request Cancel C&P Requests/Exams Reprinting 21 Day Certificates by Name or SSN in addition to Date Currently, a 21 Day Certificate can only be reprinted by the original processing date (the date the 21 Day Certificate was printed). This enhancement allows the user to reprint a 21 Day Certificate by the veteran's name or social security number, as well as the original processing date. Also included in this enhancement is the ability to print 7131s by veteran's name or social security number in addition to the date of the 7131 request. Option(s) Affected: Reprint a 21-day Certificate for the RO Claim Folder Location As the result of changes to the PATIENT file (#2), AMIE is making a change to the use of the PATIENT file CLAIM FOLDER LOCATION field (#.314). When the regional office is entering a new patient to the PATIENT file, this enhancement allows selection of a claim folder location by station number, name, or from a list of institutions. Option(s) Affected: Enter a C&P Exam Request Start/Stop 35 Day Clock for AMIS 290 The 2507 average processing time reported on the AMIE AMIS 290 is changed to include adjustments made to the processing time of 2507 requests as the result of veterans cancelling C&P appointments. Option(s) Affected: AMIS 290 for the Regional Office Insufficient 2507 Exam Tracking AMIE allows the entry of 2507 requests with a priority of INSUFFICIENT EXAM whenever a completed 2507 request is returned to the regional office lacking the information necessary to adjudicate the veteran's claim. This enhancement allows the linking of insufficient 2507 requests to the originally entered request. Option(s) Affected: Enter a C&P Exam Request Print C&P Final Report (Manual) Reprint C&P Final Report Add an Exam to an Existing Request Option added to the Regional Office Reports Menu: Insufficient Exam Report Divisional Transfer of 7131 This enhancement allows the staff at a multidivisional medical center to transfer any portion of a 7131 between their divisions. Option(s) Affected: Pending Form 7131 Requests Report Beneficiary Information Status Inquiry Device Selection Change Numerous regional offices have reported blank pages printing throughout their C&P Final Reports. This can be corrected by the medical centers making a change to the terminal type you select at the "output device" prompt when utilizing the final report options. The medical center technical release notes in this manual provide instructions for making the change. You may want to contact the medical center IRM Service to determine if the change has been made and what you should enter at the "output device" prompt (the default of "P-OTHER" may still be appropriate). Option(s) Affected: Print C&P Final Report (Manual) Reprint C&P Final Report Appendix Hints to Facilitate the Adjustment of the Processing Time of 2507 Requests due to Cancellations at the Veteran's Request A key to understanding the automatic adjustment of 2507 processing times due to veteran cancellations is to understand that the important points in the history of the appointments scheduled to complete an examination must be tracked. Appointment history tracking is accomplished through the proper linking of C&P appointments to the 2507 requests that have prompted their scheduling. {SYMBOL 183 \f "Symbol" \s 10 \h} The AMIE C&P EXAM TRACKING file (#396.95) keeps appointment history via links between C&P appointments and 2507 requests. A single link should be included in this file for each unique set of appointments scheduled to complete a single examination. In other words, if a radiology exam was scheduled and then cancelled and rescheduled, there should be a single link in the tracking file to indicate the appointment history that occurred to complete the radiology exam. {SYMBOL 183 \f "Symbol" \s 10 \h} The tracking of appointment history can be made significantly easier if the APPT LINKING ENHANCED DIALOGUE parameter is set to ON in the AMIE Site Parameter file (# 396.1). This parameter may be turned on or off through the Regional File Site Parameter Setup option. {SYMBOL 183 \f "Symbol" \s 10 \h} Turning the APPT LINKING ENHANCED DIALOGUE parameter to ON will add history tracking prompts to the options that allow the scheduling of C&P appointments. If these prompts are correctly answered, the C&P appointment to 2507 request links will be properly maintained. {SYMBOL 183 \f "Symbol" \s 10 \h} Turning the APPT LINKING ENHANCED DIALOGUE parameter to OFF will require the site to maintain the C&P appointment to 2507 request links through the AMIE/C&P Appointment Link Management option if they want AMIE to adjust the processing time of their 2507 requests. {SYMBOL 183 \f "Symbol" \s 10 \h} The user may inspect the C&P appointment to 2507 request links when scheduling a C&P appointment. The links are displayed for selection when the following prompt is answered YES. This 2507 already has appointments. Enter '?' for help Is this appointment due to a cancellation? NO// YES {SYMBOL 183 \f "Symbol" \s 10 \h} The user may also inspect the links through the AMIE/C&P Appointment Link Management option with selection number 1 from the screen titled "Select an appointment to link to the 2507 request". {SYMBOL 183 \f "Symbol" \s 10 \h} Duplicate links can be created by answering NO to the prompt "Was {appt date} scheduled to rebook a previous appointment?" after selecting a previously linked appointment, if the previously created link for that appointment has been rescheduled and linked to a different "Current Appt" date. This allows the software to be flexible enough to handle the rescheduling of part of an examination because an exam was not completed due to a veteran's action, (i.e., he or she was late to the appointment). {SYMBOL 183 \f "Symbol" \s 10 \h} When inspecting current C&P appointment to 2507 request links, the user may see "*CL" before the status listed with the appointment. "*CL" indicates that the listed appointment is the "Current Appt" date on one of the links to that 2507 request. {SYMBOL 183 \f "Symbol" \s 10 \h} The AMIE software allows the user to link appointments to 2507 exams cancelled on the 2507. This is to allow the adjustment of processing time if an appointment is cancelled more than an allowable number of times by the veteran, causing the 2507 exam requested to be cancelled and the 2507 to be completed/released back to the regional office. {SYMBOL 183 \f "Symbol" \s 10 \h} It is suggested that, when possible, the clerk scheduling and/or linking C&P appointments should have the 2507 available for reference. {SYMBOL 183 \f "Symbol" \s 10 \h} The report generated with the Check C&P File Integrity option or the Check C&P File Integrity (TaskMan) option has been changed to include information to assist the medical center in linking C&P appointments to 2507 requests. This report can be customized with the 2507 INTEGRITY REPORT STATUS parameter in the AMIE Site Parameter file (#396.1). If this report is not OFF, it can potentially be large if the site does not set up C&P appointment to 2507 request links. As the site builds its' links, the report will become shorter. This will likely be the case when AMIE V. 2.7 is first installed because no link history will exist. {SYMBOL 183 \f "Symbol" \s 10 \h} It is suggested that the medical center continue to track adjustments to 2507 request processing times on paper for two months while building appointment history in the AMIE C&P EXAM TRACKING file (#396.95). Table of Contents {PAGE|14} AMIE V. 2.7 Installation Guide April 1995 April 1995 AMIE V. 2.7 Installation Guide {PAGE|13} DRAFT 03/17/94 April 1994 AMIE V. 2.6 Installation Guide & Release Notes {PAGE|1} General Information March 1995 AMIE V. 2.7 Installation Guide & Release Notes {PAGE|1} Installation Steps Installation Steps April 1995 AMIE V. 2.7 Installation Guide {PAGE|9} Sample Installation Sample Installation Attachment A - Troubleshooting Attachment A - Troubleshooting Table of Contents {PAGE|18} AMIE V. 2.7 Release Notes April 1995 April 1995 AMIE V. 2.7 Release Notes {PAGE|i} DRAFT 03/16/94 Medical Center Release Notes Medical Center Release Notes April 1995 AMIE V. 2.7 Release Notes {PAGE|17} April 1995 AMIE V. 2.7 Release Notes {PAGE|15} Regional Office Release Notes Regional Office Release Notes Appendix Appendix