============================================================================= Run Date: APR 08, 2002 Designation: GMRC*3*22 Package : GMRC - CONSULT/REQUEST TRACKING Priority: Mandatory Version : 3 SEQ #23 Status: Released ============================================================================= Associated patches: (v)GMRC*3*7 <<= must be installed BEFORE `GMRC*3*22' (v)GMRC*3*12 <<= must be installed BEFORE `GMRC*3*22' (v)GMRC*3*15 <<= must be installed BEFORE `GMRC*3*22' (v)GMRC*3*17 <<= must be installed BEFORE `GMRC*3*22' (v)GMRC*3*18 <<= must be installed BEFORE `GMRC*3*22' (v)GMRC*3*20 <<= must be installed BEFORE `GMRC*3*22' (v)GMRC*3*21 <<= must be installed BEFORE `GMRC*3*22' (v)OR*3*109 <<= must be installed BEFORE `GMRC*3*22' (v)XWB*1.1*22 <<= must be installed BEFORE `GMRC*3*22' (v)MPIF*1*18 <<= must be installed BEFORE `GMRC*3*22' (v)GMRC*3*23 <<= must be installed BEFORE `GMRC*3*22' (v)XU*8*206 <<= must be installed BEFORE `GMRC*3*22' (v)XU*8*209 <<= must be installed BEFORE `GMRC*3*22' (v)XU*8*212 <<= must be installed BEFORE `GMRC*3*22' (v)GMRC*3*24 <<= must be installed BEFORE `GMRC*3*22' Subject: INTER-FACILITY CONSULTS Category: - Data Dictionary - Input Template - Routine - Other Description: ============ ENHANCEMENTS: ============= This patch provides the ability to electronically send and process consult or procedure requests between VAMC facilities. DATA DICTIONARY changes: ======================== REQUEST/CONSULTATION (#123) file Field # Field name .06 REMOTE CONSULT FILE ENTRY .07 ROUTING FACILITY .125 IFC ROLE .126 REMOTE ORDERING PROVIDER .131 IFC REMOTE SERVICE NAME .132 REMOTE REQUESTOR PHONE .133 REMOTE REQUESTOR DIG PAGER 10 SENDING PROVIDER 123.02,.21 REMOTE ENTERING PERSON 123.02,.22 REMOTE RESPONSIBLE PERSON 123.02,.23 REMOTE ACTIVITY TIME ZONE 123.02,.24 REMOTE RESULT 123.02,.25 REMOTE DATE/TIME OF FILING 123.02,.31 PREVIOUS REMOTE SERVICE NAME 123.02,1 ACTIVITY 123.02,2 DATE/TIME OF ACTUAL ACTIVITY 123.051,.01 REMOTE RESULT DATE 123.051,.02 REMOTE ASSOCIATED RESULT 123.051,.03 RESULTING SITE REQUEST ACTION TYPES (#123.1) file Three new entries are added to the file: REMOTE REQUEST RECEIVED ien #23 INITIAL REMOTE REQUEST ien #24 FWD TO REMOTE SERVICE ien #25 GMRC PROCEDURE (#123.3) file Field # Field name 3 INTERNAL NAME 126 IFC ROUTING SITE 127 IFC REMOTE PROC NAME 129 IFC COORDINATOR 123.3128,.01 IFC SENDING FACILITY REQUEST SERVICES (#123.5) file Field # Field name 11 INTERNAL NAME 132 IFC ROUTING SITE 133 IFC REMOTE NAME 135 IFC COORDINATOR 123.5134,.01 IFC SENDING FACILITY IFC MESSAGE LOG (#123.6) file (NEW FILE) Field # Field name .01 DATE/TIME OF ENTRY .02 FACILITY .03 MESSAGE # .04 CONSULT/REQUEST # .05 ACTIVITY # .06 INCOMPLETE .07 TRANS. ATTEMPTS .08 ERROR COMPONENTS included: ==================== Input Templates: GMRC PROCEDURE SETUP FILE #123.3 GMRC SETUP REQUEST SERVICE FILE #123.5 Mail Groups: IFC CLIN ERRORS IFC PATIENT ERROR MESSAGES IFC TECH ERRORS Options: GMRC IFC BACKGROUND STARTUP GMRC IFC BKG PARAM MON GMRC IFC INC TRANS GMRC IFC MGMT GMRC IFC PRINT RPT NUMBERED GMRC IFC REMOTE NUMBER GMRC IFC RPT CONSULTS GMRC IFC RPT CONSULTS BY PT GMRC IFC RPT CONSULTS BY REMPR GMRC IFC TEST PT MPI GMRC IFC TEST SETUP GMRC IFC TRANS GMRC PRINT BY SEARCH Protocols: GMRC IF CHANGE VIEW GMRC IF COLUMN WIDTH MESSAGE GMRC IF COLUMN WIDTH PRINT LIST GMRC IF CONSLTS DESCRIPTION GMRC IF CONSLTS SELECT NUMBERED GMRC IF CONSLTS SELECT SERVICE GMRC IF CONSLTS SELECT STATUS GMRC IF DETAILED DISPLAY GMRC IF ED BKG STRT GMRC IF MRK TRANSACTION COMP GMRC IF QC CONSULTS GMRC IF REFRESH BKG PAR GMRC IF RETRANSMIT ACTIVITY GMRC IF SELECT NEW CONSULT GMRC IFC ORM EVENT GMRC IFC ORM TEST GMRC IFC SUBSC GMRC OUTSTD CONSLTS SELECT NUMBERED GMRC OUTSTD CONSLTS SELECT SERVICE GMRC OUTSTD CONSLTS SELECT STATUS GMRCIFM BKG PARAM MENU GMRCIFM INCOMPLETE TRANS MENU GMRCIFM TRANS MENU VALM PRINT LIST List Templates: GMRC IF CONSULTS GMRC IF INCOMPLETE TRANSACTION GMRC IF MONITOR BKG JOB GMRC IF TRANSACTION GMRC PENDING CONSULTS Parameter Definitions: GMRC IFC BACKGROUND FINISH GMRC IFC BACKGROUND START GMRC RETAIN IFC ACTIVITY DAYS HL7 Application Parameters: GMRC IF CONSULT GMRC IF TEST DOCUMENTATION: ============== The User Manual and Technical Manual for Consult/Request Tracking have been updated to reflect the enhancements provided by this patch. In addition, an implementation guide for Inter-facility Consults has been created. The following documentation (.PDF) files can be retrieved in BINARY format by FTP: CONSTM.PDF CONSUM.PDF CONSIFC.PDF The preferred method is to FTP the files from download.vista.med.va.gov which will transmit the files from the first available FTP server. The files may also be downloaded directly from a particular FTP location at the following locations. Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov Files are available in the ANONYMOUS.SOFTWARE directory. ROUTINE SUMMARY: ================ The following is a list of the routine(s) included in this patch. The second line of each of these routine(s) will look like: ;;3.0;CONSULT/REQUEST TRACKING;**[patch list]**;DEC 27, 1997 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== ========== GMRCACMT 7270584 7615844 4,14,18,20,22 GMRCACTM 1716321 2163289 1,4,11,18,15,17,22 GMRCAFRD 15648401 16566357 1,4,10,12,15,22 GMRCART 13489173 17854913 4,15,17,23,22 GMRCASF 4699722 5024144 4,10,14,22 GMRCASV 17947917 20640410 1,12,18,22 GMRCASV1 1563738 2073849 18,15,23,22 GMRCAU 11882721 12131944 1,4,11,14,12,15,17,22 GMRCDIS 7996102 8282242 15,22 GMRCEDT1 19987424 19780122 1,5,12,15,22 GMRCEDT2 5769395 6132614 1,5,12,15,22 GMRCEDT3 9939754 10929599 1,5,15,22 GMRCEDT4 16725519 14916924 1,5,12,15,22 GMRCGUIA 11903475 12692271 1,4,12,15,22 GMRCGUIB 10799033 10939980 4,12,18,20,17,22 GMRCGUIC 18532711 18663245 4,12,20,15,22 GMRCGUIU 10468425 10579949 4,12,15,17,22 GMRCHL7A 11622124 11793214 1,5,12,15,21,22 GMRCHL7B 7605236 8724478 1,5,12,21,17,22 GMRCHL7U 8445539 8676571 1,5,12,21,22 GMRCIAC1 N/A 12370964 22 GMRCIAC2 N/A 8338003 22 GMRCIACT N/A 11835920 22 GMRCIBKG N/A 8613431 22 GMRCIBKM N/A 5951903 22 GMRCIERR N/A 13600684 22 GMRCIEV1 N/A 7449282 22 GMRCIEVT N/A 11088615 22 GMRCILKP N/A 2303342 22 GMRCIMSG N/A 6956372 22 GMRCINC N/A 7593745 22 GMRCIR N/A 8144819 22 GMRCISEG N/A 6829266 22 GMRCISG1 N/A 6669994 22 GMRCITPI N/A 6257040 22 GMRCITR N/A 8158614 22 GMRCITST N/A 6151972 22 GMRCIUTL N/A 4621913 22 GMRCP 5978979 6275190 1,4,17,22 GMRCP5A 16139770 17445176 4,13,12,15,21,22 GMRCP5B 7113804 7601920 4,13,12,15,24,23,22 GMRCP5D 11868366 12596674 4,12,15,22 GMRCPC 3529216 3587873 1,7,21,23,22 GMRCPSL1 8129544 12156653 23,22 GMRCPSL2 8204407 16582743 23,22 GMRCPSL3 10802774 14094231 23,22 GMRCPSL4 N/A 2868328 23,22 GMRCQC 1818487 1556866 1,22 GMRCQCST 18610086 18538506 1,22 GMRCSLM 10625570 11434446 1,4,14,12,22 GMRCSLM1 18307728 19475846 1,4,10,12,15,17,22 GMRCSLM2 17225761 23794727 1,4,18,15,17,23,22 GMRCSLM4 9017383 13908162 4,12,15,22 GMRCSTL1 7228041 11026069 7,21,22 GMRCSTL2 4983158 9242867 7,21,22 GMRCSTLM 11614590 19455108 1,7,21,23,22 GMRCTIU 5010294 5204542 1,4,12,18,15,17,22 GMRCTIUP 8995319 9899743 4,13,15,17,22 DISTRIBUTION: ============= Due to the size of this patch, it is distributed as a Host File. The file may be retrieved at the following anonymous FTP location: The preferred method is to FTP the file in ASCII format from download.vista.med.va.gov which will transmit the files from the first available FTP server. The files may also be downloaded directly from a particular FTP location at the following locations. Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov The file is available in the SOFTWARE sub-directory. The name of the file is GMRC_3_22.KID PRE-INSTALLATION INSTRUCTIONS: ============================== 1. It is important that the Institution File Re-design update (XU*8.0*206 post-install) has been completed at your facility. 2. Although the MASTER PATIENT INDEX VISTA (name space MPIF) package can not be required for installation of this patch, it is important to ensure that it is installed and patched up to date in all systems where Inter-facility Consults will be implemented. 3. The installation of this patch will file three new VistA mail groups which will be used to deliver mail messages and alerts to staff as a result of problems with proper functioning of Inter-facility Consults. During installation, a coordinator will have to be named for each of the three mail groups. Refer to the IFC Implementation Guide for a complete explanation of the three mail groups and their purpose. The coordinators for the mail groups should be decided prior to installation and entered during installation. INSTALLATION INSTRUCTIONS: ========================== This patch imports a new file, IFC MESSAGE LOG (#123.6). Data for this file will be stored in the ^GMR(123.6, global location. This patch should be installed at non-peak hours due to the high volume use of the routines included. Consult/Request Tracking and CPRS (both GUI & Listmanager) will be unavailable during installation of this patch. Installation should take less than 5 minutes. 1. From the Kernel Installation and Distribution System Menu, select the Installation menu. 2. Use the Load a Distribution option. When prompted for a Host File, use the host file named GMRC_3_22.KID . You may need to indicate the full path to the directory containing this file. 3. Sites may optionally use any or all of the following KIDS menu options: Verify Checksums in Transport Global Print Transport Global Compare Transport Global to Current System Backup a Transport Global 4. Use the Install Package(s) option and select the package GMRC*3.0*22 5. When prompted " Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//",respond YES. 6. When prompted "Want KIDS to INHIBIT LOGONs during the install? YES//", respond NO. 7. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//", respond YES. 8. When prompted "Enter options you wish to mark as 'Out Of Order':" respond with the following options: OR CPRS GUI CHART OR OE/RR MENU CLINICIAN OR OE/RR MENU NURSE OR OE/RR MENU WARD CLERK GMRC MGR GMRC SERVICE TRACKING 9. When prompted "Enter protocols you wish to mark as 'Out Of Order':", press return. 10. When prompted "Delay Install (Minutes): (0-60): 0//", enter the number of minutes to delay installation. INSTALLATION EXAMPLE: ===================== Select Installation Option: Install Package(s) Select INSTALL NAME: GMRC*3.0*22 Loaded from Distribution 3/26/02@08:15:36 => GMRC*3*22 ;Created on Mar 08, 2002@16:05:23 This Distribution was loaded on Mar 26, 2002@08:15:36 with header of GMRC*3*22 ;Created on Mar 08, 2002@16:05:23 It consisted of the following Install(s): GMRC*3.0*22 Checking Install for Package GMRC*3.0*22 Install Questions for GMRC*3.0*22 Incoming Files: 123 REQUEST/CONSULTATION (Partial Definition) Note: You already have the 'REQUEST/CONSULTATION' File. 123.1 REQUEST ACTION TYPES (including data) Note: You already have the 'REQUEST ACTION TYPES' File. I will OVERWRITE your data with mine. 123.3 GMRC PROCEDURE (Partial Definition) Note: You already have the 'GMRC PROCEDURE' File. 123.5 REQUEST SERVICES (Partial Definition) Note: You already have the 'REQUEST SERVICES' File. 123.6 IFC MESSAGE LOG Incoming Mail Groups: Enter the Coordinator for Mail Group 'IFC PATIENT ERROR MESSAGES': PUBLIC,JON Enter the Coordinator for Mail Group 'IFC CLIN ERRORS': PUBLIC, JAMES O Enter the Coordinator for Mail Group 'IFC TECH ERRORS': PUBLIC, JANET P Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES// Want KIDS to INHIBIT LOGONs during the install? YES// NO Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES// YES Enter options you wish to mark as 'Out Of Order': OR CPRS GUI CHART CPRSChart Enter options you wish to mark as 'Out Of Order': OR OE/RR MENU CLINICIAN CPRS Clinician Menu Enter options you wish to mark as 'Out Of Order': OR OE/RR MENU NURSE CPRS Nurse Menu Enter options you wish to mark as 'Out Of Order': OR OE/RR MENU WARD CLERK CPRS Ward Clerk Menu Enter options you wish to mark as 'Out Of Order': GMRC MGR Consult Management Enter options you wish to mark as 'Out Of Order': GMRC SERVICE TRACKING Consult Service Tracking Enter options you wish to mark as 'Out Of Order': Enter protocols you wish to mark as 'Out Of Order': Delay Install (Minutes): (0-60): 0// Enter the Device you want to print the Install messages. You can queue the install by enter a 'Q' at the device prompt. Enter a '^' to abort the install. DEVICE: HOME// UCX Device Install Started for GMRC*3.0*22 : Mar 26, 2002@08:36:44 Build Distribution Date: Mar 08, 2002 Installing Routines: Mar 26, 2002@08:36:50 Installing Data Dictionaries: Mar 26, 2002@08:36:54 Installing Data: Mar 26, 2002@08:36:55 Installing PACKAGE COMPONENTS: Installing INPUT TEMPLATE Installing MAIL GROUP Installing HL7 APPLICATION PARAMETER Installing PROTOCOL Installing LIST TEMPLATE Installing OPTION Installing PARAMETER DEFINITION Mar 26, 2002@08:37:01 Updating Routine file... Updating KIDS files... GMRC*3.0*22 Installed. Mar 26, 2002@08:37:03 POST-INSTALLATION INSTRUCTIONS: =============================== IMPORTANT: The following steps MUST be done immediately after installation. 1) Each of the new Mail Groups installed with this patch must be populated with members so that error conditions are reported to the appropriate staff. Refer to the Inter-Facility Consults Implementation Guide for details on the purpose and suggested roles of the members for each group. 2) The IFC Background Startup [GMRC IFC BACKGROUND STARTUP] option MUST be scheduled as outlined in the Inter-Facility Consults Implementation Guide. Consult/Request Tracking and CPRS use will not be effected until implementation steps are taken to begin Inter-Facility Consult processing. Follow the Inter-Facility Consults Implementation Guide for the proper file setup and implementation. Routine Information: ==================== Routine Name: - GMRCACMT Routine Checksum: Routine Name: - GMRCACTM Routine Checksum: Routine Name: - GMRCAFRD Routine Checksum: Routine Name: - GMRCART Routine Checksum: Routine Name: - GMRCASV Routine Checksum: Routine Name: - GMRCASV1 Routine Checksum: Routine Name: - GMRCAU Routine Checksum: Routine Name: - GMRCDIS Routine Checksum: Routine Name: - GMRCEDT1 Routine Checksum: Routine Name: - GMRCEDT2 Routine Checksum: Routine Name: - GMRCEDT3 Routine Checksum: Routine Name: - GMRCEDT4 Routine Checksum: Routine Name: - GMRCGUIA Routine Checksum: Routine Name: - GMRCGUIB Routine Checksum: Routine Name: - GMRCGUIC Routine Checksum: Routine Name: - GMRCGUIU Routine Checksum: Routine Name: - GMRCHL7B Routine Checksum: Routine Name: - GMRCHL7U Routine Checksum: Routine Name: - GMRCIAC1 Routine Checksum: Routine Name: - GMRCIAC2 Routine Checksum: Routine Name: - GMRCIACT Routine Checksum: Routine Name: - GMRCIBKG Routine Checksum: Routine Name: - GMRCIERR Routine Checksum: Routine Name: - GMRCIEV1 Routine Checksum: Routine Name: - GMRCIEVT Routine Checksum: Routine Name: - GMRCILKP Routine Checksum: Routine Name: - GMRCIMSG Routine Checksum: Routine Name: - GMRCINC Routine Checksum: Routine Name: - GMRCIR Routine Checksum: Routine Name: - GMRCISEG Routine Checksum: Routine Name: - GMRCISG1 Routine Checksum: Routine Name: - GMRCITR Routine Checksum: Routine Name: - GMRCITST Routine Checksum: Routine Name: - GMRCIUTL Routine Checksum: Routine Name: - GMRCP Routine Checksum: Routine Name: - GMRCP5A Routine Checksum: Routine Name: - GMRCP5B Routine Checksum: Routine Name: - GMRCP5D Routine Checksum: Routine Name: - GMRCPC Routine Checksum: Routine Name: - GMRCPSL2 Routine Checksum: Routine Name: - GMRCPSL3 Routine Checksum: Routine Name: - GMRCPSL4 Routine Checksum: Routine Name: - GMRCSLM2 Routine Checksum: Routine Name: - GMRCSLM4 Routine Checksum: Routine Name: - GMRCSTL1 Routine Checksum: Routine Name: - GMRCSTL2 Routine Checksum: Routine Name: - GMRCSTLM Routine Checksum: Routine Name: - GMRCTIUP Routine Checksum: Routine Name: - GMRCSLM Routine Checksum: Routine Name: - GMRCSLM1 Routine Checksum: Routine Name: - GMRCASF Routine Checksum: Routine Name: - GMRCQC Routine Checksum: Routine Name: - GMRCQCST Routine Checksum: Routine Name: - GMRCIBKM Routine Checksum: Routine Name: - GMRCHL7A Routine Checksum: Routine Name: - GMRCTIU Routine Checksum: Routine Name: - GMRCPSL1 Routine Checksum: Routine Name: - GMRCITPI Routine Checksum: ============================================================================= User Information: Entered By : RUTHERFORD,JERALD F Date Entered : JUN 13, 2001 Completed By: EBERT,AL Date Completed: APR 05, 2002 Released By : KREUZ,SHERI B Date Released : APR 08, 2002 ============================================================================= Packman Mail Message: ===================== No routines included