============================================================================= Run Date: JUL 31, 2006 Designation: GMRC*3*52 Package : GMRC - CONSULT/REQUEST TRACKING Priority: Mandatory Version : 3 SEQ #43 Status: Released Compliance Date: AUG 31, 2006 ============================================================================= Associated patches: (v)SD*5.3*478 <<= must be installed BEFORE `GMRC*3*52' Subject: CONSULT/SCHEDULING APPOINTMENT LINK INTERFACE Category: - Data Dictionary - Routine - Enhancement (Mandatory) Description: ============ This patch is being released along with SD*5.3*478 (Scheduling), and PX*1.0*176 (Patient Care Encounter) in host file: SD_53_P478.KID The Consult/Scheduling Appointment Link modifications include: 1. It provides a new option to set up the linkage between entries in the Consult Services file (#123.5) and the Clinic Stop file (#40.7). 2. For consult services that have stop codes associated with them, the scheduler is asked if they would like to associate a consult or procedure request with an appointment. 3. It automatically updates the status of linked consults or procedures when appointments are no-showed, cancelled or rescheduled. This will increase the likelihood that medically sensitive consults are re-assessed rather than lost into the system when a patient no-shows a "consult-initiated" appointment. 4. It automates the documentation of consult/procedure status for appointments that are no-showed or cancelled when patient letters are printed (e.g., if a consult-linked appointment is no-showed the consult will automatically be updated with the following comment, "No-show letter printed"). 5. It will send a notification [via COMMENT] to the initializing provider of the consult when an appointment that has been linked to a consult is rescheduled, cancelled or marked as a no-show, even if the consult is an interfacility consult. 6. It will add a reason for appointment cancellation to the consult when using the Scheduling option, Cancel Clinic Availability. 7. It will display "CONS" in the Scheduling package Appointment Profile to indicate a consult request has been associated with the appointment. The following modifications are implemented in this patch, GMRC*3.0*52: ---------------------------------------------------------------------- 1. A new field multiple, ASSOCIATED STOP CODE (#688), is added to the REQUEST SERVICES file (#123.5). 2. A MUMPS cross-reference ('AF') is added to the CPRS STATUS field (#8) of the REQUEST/CONSULTATION file (#123) that will remove the scheduled consult link, if one exists, when a status change goes back to a Pending (5) or Active (6) status. A MUMPS cross-reference ('AD') is added to FORWARDED FROM field (#6) of the REQUEST PROCESSING ACTIVITY subfile (#123.02) of the REQUEST/CONSULTATION file (#123) that will remove the scheduled consult link, if one exists, when a consult is forwarded to another service. 3. SERVICE CONSULTS SCHEDULE-MANAGEMENT REPORT (NEW) A new routine called SERVICE CONSULTS SCHEDULE-MANAGEMENT REPORT was created and placed on the CONSULT TRACKING REPORTS menu of the Consult/Request Tracking (GMRC) package. This report functions in a similar way as the "SERVICE PENDING CONSULT RESOLUTION REPORT." It will provide individual listings of all consults within a time frame and/or a summary listing. The report will identify patients placed on the EWL after the initializing date/time of the consult for a SERVICE with the same stopcode as the consult. 4. A post-installation routine for sites running the Class 3 version of Consult/Scheduling Appointment Link will be performed. This post-init process will go down the Class 3 ^GMR(123.5,"AB" cross reference and populate the new ASSOCIATED STOP CODE field (#688). 5. The SD*5.3*478 patch brings in a new option called CONSULT ASSOCIATED STOP CODE [SD ASSOCIATED STOP CODE]. It is a new stand alone option that is used to assign stop codes to consult services. It will need to be assigned to the site person (maybe the Clinical Applications Coordinator(s)) who will be managing these clinic/consult services "links". This patch addresses the following New Service Request (NSR): ------------------------------------------------------------- 20050201- Scheduling - Consult Interface - DC VA solution This patch addresses the following NOIS/Remedy Ticket(s): --------------------------------------------------------- N/A USER DOCUMENTATION, SOFTWARE RETRIEVAL and INSTALLATION INTRUCTIONS ------------------------------------------------------------------- 1. Please review the SD_53_P478_RN.PDF or the SD*5.3*478 patch description for a full description/review of the CONSULT ASSOCIATED STOP CODE option, for a description of the new processes, and for the query criteria that have changed with this interface. COMPONENTS SENT WITH PATCH -------------------------- The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;3.0;CONSULT/REQUEST TRACKING;**[PATCH LIST]**;DEC 27, 1997 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== =========== GMRC3P52 N/A 8634524 52 GMRCGUIS N/A 1790970 52 GMRCONS1 N/A 29281844 52 GMRCONS2 N/A 32097130 52 GMRCONS3 N/A 19374788 52 Total number of routines - 5 Total number of new routines: 4 Total number of routines to delete: 1 CHECK1^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== =========== GMRC3P52 N/A 28981915 52 GMRCGUIS N/A 3928168 52 GMRCONS1 N/A 53960049 52 GMRCONS2 N/A 64110738 52 GMRCONS3 N/A 45564463 52 The following is a list of files included in this patch: UP SEND DATA DATE SEC. COMES SITE RSLV FILE # NAME DD CODE W/FILE DATA PTS -------------------------------------------------------------------- 123 REQUEST/CONSULTATION YES NO NO Partial DD: subDD: 123 fld: 8 subDD: 123.02 fld: 6 DATA SCREEN: 123.5 REQUEST SERVICES YES NO NO Partial DD: subDD: 123.5688 The following is a list of fields included in this patch: Field Name (Number) File Name (Number) ------------------- ------------------ ASSOCIATED STOP CODE (123.5,688) REQUEST SERVICES (#123.5) The following is a list of templates included in this patch: Template Name Type New/Modified ------------- ---- ------------ GMRC SD PENDING CONSULTS LIST TEMPLATE New The following is a list of protocols included in this patch: Protocol Name Type New/Modified ------------- ---- ------------ GMRC COLUMN WIDTH MESSAGE No changes GMRC COLUMN WIDTH PRINT LIST No changes GMRC SD CONSLTS SELECT SERVICE action New GMRC SD CONSLTS SELECT STATUS action New GMRC SD OUTSTANDING CONSULTS MENU menu New VALM PRINT LIST No changes The following is a list of options included in this patch: Option Name Type New/Modified ----------- ---- ------------ GMRC RPT SD SCH-MGT CONSULTS run routine New Routine Information: ==================== Routine Name: GMRC3P52 Routine Name: GMRCGUIS Routine Name: GMRCONS1 Routine Name: GMRCONS2 Routine Name: GMRCONS3 ============================================================================= User Information: Entered By : PHELPS,TY Date Entered : MAR 21, 2006 Completed By: OLINGER,BRIAN Date Completed: JUL 27, 2006 Released By : KREUZ,SHERI B Date Released : JUL 31, 2006 ============================================================================= Packman Mail Message: ===================== No routines included