$TXT Created by THOMAS,MARY JANE at TEST.LITTLE-ROCK.MED.VA.GOV (KIDS) on Monday, 12/02/02 at 15:52 ============================================================================= Run Date: FEB 05, 2003 Designation: HBH*1*19 Package : HBH - HOSPITAL BASED HOME CARE Priority: Mandatory Version : 1 SEQ #18 Status: Released Compliance Date: MAR 08, 2003 ============================================================================= Associated patches: (v)HBH*1*6 <<= must be installed BEFORE `HBH*1*19' (v)HBH*1*8 <<= must be installed BEFORE `HBH*1*19' (v)HBH*1*15 <<= must be installed BEFORE `HBH*1*19' (v)HBH*1*16 <<= must be installed BEFORE `HBH*1*19' (v)HBH*1*17 <<= must be installed BEFORE `HBH*1*19' (v)DG*5.3*415 <<= must be installed BEFORE `HBH*1*19' (v)SD*5.3*254 <<= must be installed BEFORE `HBH*1*19' Subject: Race & Ethnicity Mods, & Routine 2nd Line Correction Category: - Routine - Data Dictionary Description: ============ Associated NOISs: ================ N/A Associated E3Rs: =============== N/A Test Sites: ========== Little Rock AR (alpha) Battle Creek MI (beta) *** Special Note: Associated Patches DG*5.3*415 and SD*5.3*254 are pre-requisite requirements for HBH*1*19. They include data dictionary & application program interfaces utilized in HBH*1*19. Documentation: ============= There are documentation changes associated with this patch. The following files replace the existing Home Based Primary Care Technical and User Manuals: Technical Manual HBH1_19TM.PDF User Manual HBH1_19UM.PDF The files many be obtained using FTP from the ANONYMOUS.SOFTWARE directory at DOWNLOAD.VISTA.MED.VA.GOV or from specific servers (listed below): PREFERRED ADDRESS ------------------------- First available ftp server DOWNLOAD.VISTA.MED.VA.GOV SPECIFIC FIELD OFFICE FTP ADDRESS --------------------- ------------------------ Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov Race/Ethnicity Information Overview =================================== The Office of Management and Budget (OMB), in October of 1997, issued new standards for capturing race and ethnicity data. All Federal programs are required to be in compliance with the standards by January 1, 2003. This Race/Ethnicity change impacts HBPC as follows: - Race & Racecomp fields become obsolete (HBHC Patient file #631, fields #9, #9.1 respectively) - Race fields will be retained for historical purposes - Evaluation/Admission Data Entry [HBHCADM] option will now display: "Race: Obsolete Field Jan 2003" - Evaluation/Admission Data Report by Patient [HBHCRP2] option will display: "Race: Obsolete Field Jan 2003" - Above options will retain Race field placeholder in display until removed from Evaluation/Admission Form 3, VA Form 10-0014 to prevent data entry/validation issues - No one-to-one correlation exists between the old race & new race definitions, so no conversion nor mapping of the old race field to the new multiple race fields will occur - Race & Ethnicity Information fields will remain unpopulated until the veteran is asked; Health Administration Service data entry & reports will display 'Unanswered' until filled in - Austin HBPC transmit record changes: - old Race field will now contain X to indicate historical data; this is consistent with other software representation of historical race - new Race & Ethnicity Information, with corresponding Method of Collection data, will be included in Austin HBPC transmit record when it exists; these fields being blank will not generate a data validation error for HBPC transmission purposes - Race, listed under Patient Characteristics, on Austin COIN DMS 149, Part I report will be labeled obsolete The following Race/Ethnicity Information content was gleaned from Race and Ethnic Standards Initial Request Analysis document dated March 2002. The new available selections for race and ethnicity arranged in a two- question format are outlined below. The Race/Ethnicity Information will be collected and stored in the Patient file (#2), which belongs to Health Administration Service. Answer with ETHNICITY NAME, or ABBREVIATION Choose from: DECLINED TO ANSWER D HISPANIC OR LATINO H NOT HISPANIC OR LATINO N UNKNOWN BY PATIENT U Ethnicity will allow 1 choice. Answer with RACE NAME, or ABBREVIATION Choose from: AMERICAN INDIAN OR ALASKA NATI 3 ASIAN A BLACK OR AFRICAN AMERICAN B DECLINED TO ANSWER D NATIVE HAWAIIAN OR OTHER PACIF H UNKNOWN BY PATIENT U WHITE W Race allows for selecting all that apply. Both Ethnicity and Race will prompt for a corresponding Method of Collection, with Self Identification being the default value. Answer with RACE AND ETHNICITY COLLECTION METHOD NAME, or ABBREVIATION Choose from: OBSERVER O PROXY P SELF IDENTIFICATION S UNKNOWN U =========================================================================== This patch contains the following enhancements and problem resolutions: 1) Update Austin Form 3 Evaluation/Admission transmit record creation to obtain data from Race Information, Ethnicity Information, & corresponding Collection Method for both Race & Ethnicity, located in Patient file (#2). APIs used to obtain data: DEM^VADPT & $$PTR2CODE^DGUTL4. Solution/Routine(s) changed: HBHCXMA, HBHCXMA1 2) Increase Austin Form 4 Visit, Form 5 Discharge, & Form 6 Correction transmit records to 150 character fixed length records per Austin request for consistency with Form 3 Admission transmit record. Solution/Routine(s) changed: HBHCUTL1, HBHCXMD, HBHCXMD1, HBHCXMV, HBHCXMV1 3) Race (#9) & Racecomp (#9.1) computed fields in HBHC Patient file (#631) are obsolete with Jan 2003 Race/Ethnicity mandate. Data Dictionary Descriptions changed to: RACE (#9): This field is obsolete & contains historical data only (prior to Race/Ethnicity Information multiple field mandate in Jan 2003). Race field value set to "X" for Austin tranmission purposes after mandate. Historical Description: This fields represents patient's Race in Patient (2) file. (9.1) field to convert Race field value to corresponding HBHC Race code. RACECOMP (#9.1): This field is obsolete & contains historical data only (prior to Race/Ethnicity Information multiple field mandate in Jan 2003). Historical Description: This field returns the abbreviation field from the Race file (#10). Used to obtain the field value needed for converting the Patient file (#2), Race field (#.06), Abbreviation field (#1 in DIC(10,) to the corresponding HBHC Race code field value. Solution/Routine(s) changed: HBHC PATIENT FILE (#631) data dictionary descriptions updated 4) Race field value set to "X" for Austin tranmission purposes to indicate historical race. Solution/Routine(s) changed: HBHCXMA1 5) Display changed to: 'RACE: Obsolete Field Jan 2003' in Evaluation/Admission Data Entry [HBHCADM] option. Field retained to maintain data entry sequence until VA Form 10-0014 modified to remove field. Solution/Routine(s) changed: HBHCUTL1 6) Display changed to: 'RACE: Obsolete Field Jan 2003' in Evaluation/Admission Data Report by Patient [HBHCRP2] option. Field retained to maintain data entry validation sequence until VA Form 10-0014 modified to remove field. Solution/Routine(s) changed: HBHCPR2 7) Add '11,' in routine second line of HBHCRP21, which was inadvertently omitted from patch list in HBH*1*13 & subsequent patches modifying this routine. Checksum value does not change with this edit. Solution/Routine(s) changed: HBHCRP21 Routine Summary: =============== The second line of 9 routines included in this patch now look like: ;;1.0;;HOSPITAL BASED HOME CARE;**[patch list]**;NOV 01, 1993 CHECK^XTSUMBLD Results Routine Name Before Patch After Patch Patch List ------------ ------------ ----------- ---------- HBHCRP2 19914955 19283291 1,2,5,6,9,19 HBHCRP21 29043168 29043168 11,13,15,16,19 HBHCUTL1 20160021 18103562 1,2,6,9,19 HBHCXMA 17018212 17566088 1,6,9,19 HBHCXMA1 7694792 8652955 2,6,14,19 HBHCXMD 15993815 15993975 4,6,9,10,13,19 HBHCXMD1 10368961 10369575 2,6,19 HBHCXMV 13404221 13414673 2,5,6,9,12,15,17,14,19 HBHCXMV1 4962175 5302758 6,15,14,19 Patch Installation: ================== Only HBPC (Home Based Primary Care, formerly HBHC Hospital Based Home Care) users need to be off the system. Patch installation time will be minimal. There is no recommended time of day for installation. 1. If the above routines are mapped, disable mapping for them. 2. Use INSTALL/CHECK MESSAGE option on the PackMan menu to load the KIDS patch onto the system. 3. From Kernel Installation and Distribution System Menu, select the Installation menu. From Installation menu, you may choose to use the following options prior to installation, select INSTALL NAME HBH*1.0*19 a. Verify Checksums in Transport Global b. Compare Transport Global to Current System c. Backup a Transport Global. 4. Use Install Package(s) option under the Installation menu, select package HBH*1.0*19. Answer NO to the prompt Want KIDS to INHIBIT LOGONs during the install. Answer NO to the prompt Want to DISABLE Scheduled Options, Menu Options, and Protocols. 5. On a mapped system, rebuild your map set. IRM Information: =============== HBHC Variables Added with HBH*1*19 Variable Represents --------------------------------------------- HBHCCM collection method HBHCETH ethnicity HBHCFIL file HBHCIEN2 internal entry number 2 HBHCIENP internal entry number pointer HBHCPTF patient treatment file HBHCPTFV patient treatment file value HBHCVAR variable HBHCT103 type 103 (file number 10.3) HBHC Variables Obsolete with HBH*1*19 Variable Represents --------------------------------------------- HBHCSP18 space 18 HBHCSP61 space 61 HBHCSP66 space 66 Routine Information: ==================== Routine Name: - HBHCRP2 Routine Checksum: Routine Name: - HBHCRP21 Routine Checksum: Routine Name: - HBHCUTL1 Routine Checksum: Routine Name: - HBHCXMA Routine Checksum: Routine Name: - HBHCXMA1 Routine Checksum: Routine Name: - HBHCXMD Routine Checksum: Routine Name: - HBHCXMD1 Routine Checksum: Routine Name: - HBHCXMV Routine Checksum: Routine Name: - HBHCXMV1 Routine Checksum: ============================================================================= User Information: Entered By : THOMAS,MARY JANE Date Entered : AUG 01, 2002 Completed By: PATRICK,PAT Date Completed: FEB 05, 2003 Released By : SIVLEY,JIMMIE SUE Date Released : FEB 05, 2003 ============================================================================= Packman Mail Message: ===================== $END TXT