$TXT Created by THEROUX,JOHN at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Friday, 06/06/03 at 13:19 ============================================================================= Run Date: JUL 18, 2003 Designation: IB*2*211 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #199 Status: Released Compliance Date: AUG 18, 2003 ============================================================================= Associated patches: (v)IB*2*52 <<= must be installed BEFORE `IB*2*211' (v)IB*2*82 <<= must be installed BEFORE `IB*2*211' (v)IB*2*85 <<= must be installed BEFORE `IB*2*211' (v)IB*2*106 <<= must be installed BEFORE `IB*2*211' (v)IB*2*137 <<= must be installed BEFORE `IB*2*211' (v)IB*2*161 <<= must be installed BEFORE `IB*2*211' (v)IB*2*182 <<= must be installed BEFORE `IB*2*211' (v)IB*2*191 <<= must be installed BEFORE `IB*2*211' (v)IB*2*197 <<= must be installed BEFORE `IB*2*211' (v)IB*2*199 <<= must be installed BEFORE `IB*2*211' Subject: ASSORTED NOISES Category: - Routine Description: ============ This patch fixes problems reported in several NOIS calls. Some of these have already been fixed at the sites reporting the problem, and this patch makes the repairs available nationally. ASSOCIATED NOIS: ================ 1. FGH-0103-31212 CSA REJECTS/LAB BILLING 2. FGH-0402-33237 EN+6^IBCERP4:1 null subscript Duplicate: BAY-1202-31315 NULLSUBSCR EN+6^IBCERP4 3. LIT-1102-71613 EDI RETURN MESSAGE ROUTER ERROR 4. OTH-0902-N1765 Bug in Copy and Cancel option 5. LOU-0303-41307 [IBJ THIRD PARTY JOINT INQUIRY] not Screening 6. MAC-0203-61951 Edit of the 'Subscriber Name' for insurance not working 7. FGH-0203-30466 ELECTRONIC PLAN TYPE 8. MAR-1102-20168 Insurance Buffer Processing Hangs 9. STC-0402-42602 Rpt Claims Ready for Extract ASSOCIATED E3Rs: ================ N/A NOIS OVERVIEW: ============== 1) FGH-0103-31212 CSA REJECTS/LAB BILLING Problem: -------- In the course of reviewing this NOIS, it was discovered that when using the View/Print EDI Bill Extract Data [IBCE EDI VIEW/PRINT EXTRACT] option from the EDI Transmission Status Reports [IBCE TXMT MGMNT REPORTS] Menu, the view displays under 'Type' the BILL CHARGE TYPE (#.27) field from the BILL/CLAIMS (#399) file instead of the FORM TYPE (#.19) field. It was also noted that when updating the Bill Charge Type using FileMan an undefined error occurs. Resolution: ----------- Routine ^IBCEXTRP has been modified to display the Form Type (#.19) and function $$FT^IBCU3 has been modified to refer to variable IFN instead of IBIFN. 2) FGH-0402-33237 EN+6^IBCERP4:1 null subscript Problem: -------- When using the EDI Messages Not Yet Filed [IBCE MSGS PENDING TOO LONG] option from the EDI Transmission Status Reports [IBCE TXMT MGMNT REPORTS] Menu, and creating the report, certain records in the EDI MESSAGES (#364.2) file have no zero node, thus causing a null subscript error. Resolution: ----------- While we have not been able to determine what causes these incomplete records, without a zero node they no longer serve any purpose. Therefore, routine ^IBCERP4 has been modified to kill the balance of these incomplete records as they are encountered, thus preventing the null subscript error from occurring. 3) LIT-1102-71613 EDI RETURN MESSAGE ROUTER ERROR Problem: -------- Occasionally an internal entry number (IEN) for a batch is skipped which prevents the new transmissions from creating a new batch number. Resolution: ----------- Routine ^IBCE837A has been modified to do a 4-slash stuff of the Batch Number (#.02) field of the EDI TRANSMIT BILL file (#364). 4) OTH-0902-N1765 Bug in Copy and Cancel option Problem: -------- When the Copy and Cancel [IB COPY AND CANCEL] option in the Third Party Billing Menu [IB THIRD PARTY BILLING MENU] is used, the bill is copied and the FORM TYPE (#.19) field should not change. Because the Form Type is triggered by other fields when the record is reindexed, there is the possibility that the Form Type will change. This is also the case when using the Copy for Secondary/Tertiary Bill [IB COPY SECOND/THIRD] option and other options that update the payer sequence on the bill. Resolution: ----------- Routine ^IBCCC2 has been modified to save the value of the Form Type before reindexing the record and to restore that value if reindexing caused the value to change (except when a copy of the Institutional to Professional bill is initiated). 5) LOU-0303-41307 [IBJ THIRD PARTY JOINT INQUIRY] not Screening Problem: -------- When the Third Party Joint Inquiry [IBJ THIRD PARTY JOINT INQUIRY] option is used, and a restricted record patient name is entered, the user will be displayed the restricted record warning message. If the user responds "No" to this message, indicating they do not wish to continue accessing the record, processing continues and the patient's record is displayed anyway. Resolution: ----------- Routine ^IBJTU2 has been modified not to access the record in those circumstances. 6) MAC-0203-61951 Edit of the 'Subscriber Name' for insurance not working Problem: -------- When using the Patient Insurance Info View/Edit [IBCN PATIENT INSURANCE] option, and chunking down through the Subscriber Update [IBCNSP SUBSCRIBER UPDATE] protocol, within the Policy Edit/View [IBCNSM VIEW PAT POLICY] protocol, the user is unable to edit the NAME OF INSURED field. This occurs when the patient has a Tricare sponsor, a Champus plan, and the policyholder is not the patient (i.e. WHOSE INSURANCE (#6) field in the INSURANCE TYPE SUB-FIELD (#2.312) file for the plan is either the Spouse or Other but not the veteran). Resolution: ----------- Routine ^IBCNSU41 has been modified to allow editing the name. We should add that the sponsor's name should also be edited in the SPONSOR PERSON (#355.82) file so there will be no contradictions. 7) FGH-0203-30466 ELECTRONIC PLAN TYPE Problem: -------- When adding a new Insurance Group Plan while using the Patient Insurance Info View/Edit [IBCN PATIENT INSURANCE] option and selecting the Add Policy [IBCNSM ADD POLICY] protocol, the user is not prompted for the ELECTRONIC PLAN TYPE (field #.15) of the GROUP INSURANCE PLAN (#355.3) file. Resolution: ----------- Routine ^IBCNSM3 has been modified to present this field and if Medicare is chosen, the PLAN CATEGORY (.#14) field will also be presented. 8) MAR-1102-20168 Insurance Buffer Processing Hangs Problem: -------- When using the Process Insurance Buffer [IBCN INSURANCE BUFFER PROCESS] option and adding a new patient policy, the program will hang if the patient record is already locked by another option, such as the Load/Edit Patient Data [DG LOAD PATIENT DATA] option in Registration. Resolution: ----------- Routine ^IBCNBMN has been modified to lock the patient record at the point where a new policy is about to be added. If the record is already locked, the usual message to that effect will be displayed and the user will be able to continue processing. 9) STC-0402-42602 Rpt Claims Ready for Extract Problem: -------- When printing a report longer than one page using the Ready for Extract Status Report [IBCE READY FOR EXTRACT REP] option from the EDI Transmission Status Reports [IBCE TXMT MGMNT REPORTS] menu, the pages after the first page contain the heading information and only one entry per page. Resolution: ----------- Routine ^IBCERP6 has been modified to print the report properly. PARTICIPATING TEST SITES: ========================= Bay Pines, FL Northern California Hcs North Florida/South Georgia Puget Sound Hcs ROUTINE SUMMARY =============== The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;2.0;INTEGRATED BILLING;**[PATCH LIST]**;21-MAR-94 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== =========== IBCCC2 19036121 19526916 80,106,124,138,51, 151,137,161,182, 211 IBCE837A 10305378 10309494 137,191,211 IBCERP4 7271795 7535943 137,211 IBCERP6 8796653 8823923 137,211 IBCEXTRP 9984292 10103318 137,197,211 IBCNBMN 4542140 4628845 82,211 IBCNSM3 5610441 6590993 6,28,85,211 IBCNSU41 6930451 6933801 52,211 IBCU3 9281419 9261678 52,80,91,106,51, 137,211 IBJTU2 3730949 3725716 39,106,199,211 INSTALLATION INSTRUCTIONS ========================= This patch can be installed at any time, however, all IB users need to be off the system, the IB MT NIGHT COMP job should not be running and sites should not be actively transmitting claims. Install time will be less than 5 minutes. 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. (DSM for Open VMS sites only) Disable routine mapping on all systems for the routines listed in the Routine Summary. NOTE: If the routines included in this patch are not currently in your mapped routine set, please skip this step. 3. Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: Installation --- 1 Load a Distribution 2 Verify Checksums in Transport Global 3 Print Transport Global 4 Compare Transport Global to Current System 5 Backup a Transport Global 6 Install Package(s) Restart Install of Package(s) Unload a Distribution 4. From this menu, you may elect to use the following options (When prompted for the INSTALL NAME, enter IB*2.0*211): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 5. Use the Install Package(s) option and select the package IB*2.0*211. a. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//', answer NO. b. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', answer YES. c. When prompted 'Enter options you wish to mark as 'Out of Order':', enter the following: Billing Clerk's Menu [IB BILLING CLERK MENU] Patient Insurance Menu [IBCN INSURANCE MGMT MENU] d. When prompted 'Enter protocols you wish to mark as 'Out of Order':', press . 6. (DSM for Open VMS sites only) Optional - Include the routines distributed with this patch in the mapped routine set. NOTE: This step is only necessary if you performed step 2 or if you wish to include the routines in your mapped set. Routine Information: ==================== Routine Name: - IBCEXTRP Routine Checksum: Routine Name: - IBCERP4 Routine Checksum: Routine Name: - IBCE837A Routine Checksum: Routine Name: - IBCCC2 Routine Checksum: Routine Name: - IBJTU2 Routine Checksum: Routine Name: - IBCNSU41 Routine Checksum: Routine Name: - IBCU3 Routine Checksum: Routine Name: - IBCNSM3 Routine Checksum: Routine Name: - IBCNBMN Routine Checksum: Routine Name: - IBCERP6 Routine Checksum: ============================================================================= User Information: Entered By : THEROUX,JOHN Date Entered : FEB 28, 2003 Completed By: PHELPS,TY Date Completed: JUL 18, 2003 Released By : BOTTINI,STEVE Date Released : JUL 18, 2003 ============================================================================= Packman Mail Message: ===================== $END TXT