$TXT Created by CURRO,MARY ANNE at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Wednesday, 08/06/03 at 10:01 ============================================================================= Run Date: SEP 17, 2003 Designation: IB*2*235 Package : IB - INTEGRATED BILLING Priority: EMERGENCY Version : 2 SEQ #208 Status: Released Compliance Date: SEP 22, 2003 ============================================================================= Associated patches: (v)IB*2*123 <<= must be installed BEFORE `IB*2*235' (v)IB*2*192 <<= must be installed BEFORE `IB*2*235' Subject: UNBILLED AMOUNTS REPORT CHANGES FOR EOAM Category: - Routine - Data Dictionary Description: ============ The Department of the Treasury has directed all federal agencies to accelerate SF 224 (Statement of Transactions), and other external reporting at the End of the Accounting Month (EOAM). To comply with these external reporting changes, VA's Financial Management System (FMS) EOAM processing cycle will be changed so that the workday overlap will be eliminated. This requires changes in the schedules for producing interfacing files that are needed in FMS at the end of the month to provide for accurate and timely EOAM financial reporting. Beginning with September 2003, EOAM will be processed on the last workday of the calendar month, and all interfacing EOAM files must be received at the Austin Automation Center (AAC) by 8 PM (CT) on the last workday of the month. To accomplish this, it has been determined that VA medical facilities will have to cut off their monthly processing 3 workdays from the end of the month. This will allow them the time they need to generate data and reports, as well as reconcile the data, in order to meet the submission deadline. This cutoff only affects the VistA Accounts Receivable (AR) application package. Any AR processing that occurs after the cutoff date will be held up within VistA and not sent to the AAC until the first day of the following month. This is necessary to allow medical centers to close their monthly processes. The accounting month in AR will now encompass the last three workdays of the previous month up to the last three work days of the current month. This enhancement will modify the following in the Unbilled Amounts Report as follows: 1. The Monthly Unbilled Amounts Report, which currently generates on the first of the month with all of the Diagnostic Measures reports, will now generate separately from the rest of the reports. This report will now generate on the day after the end of the accounting month (EOAM), and generate for the same time frame as the ARDC, Bad Debt, OIG and FMS reports. Routines IBJDE and IBTUBO have been modified to accommodate these changes. 2. File IB DM EXTRACT REPORTS (#351.7), has been modified to set the beginning and ending dates to accommodate the changes to the EOAM cycle for the automatic generation of the Unbilled Amounts Report. Changes have been made to the following fields in file (#351.7). Fields 1 INPUT VARIABLE (multiple) Subfield: 1 INPUT STATEMENT Variables: IBBDT and IBEDT This patch addresses the following E3R(s): ------------------------------------------ There are no E3Rs associated with this patch. This patch addresses the following NOIS message(s): --------------------------------------------------- There are no NOIS associated with this patch. Test Sites: ----------- St. Cloud VAMC Sioux Falls VAMC Salisbury VAMC ======================== INSTALLATION INSTRUCTIONS ======================== *********************************************************************** PLEASE NOTE THE FOLLOWING With the early run of the Unbilled Amounts report 3 workdays prior to the end of the month, it will be necessary for the Auto-Build Average Bill Amounts [IBT MONTHLY AUTO GEN AVE] option be set to run on the 18th of the month. This data is needed for the Unbilled Amounts report. *********************************************************************** If installed during the normal workday, it is recommended that the following selections in the OPTION (#19) file, and all of their descendants be disabled to prevent possible conflicts while running the KIDS Install. Other VISTA users will not be affected. Re-Generate Unbilled Amounts Report [IBT RE-GEN UNBILLED REPORT] Install Time - 5 minutes or less 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke The INSTALL/CHECK MESSAGE PackMan option. 2. DISABLE ROUTINE MAPPING (DSM for Open VMS sites only) ----------------------- Disable routine mapping on all systems for the routines listed in Step 3 below. NOTE: If the routines included in this patch are not currently in your mapped routine set, please skip this step. 3. COMPONENTS SENT WITH PATCH -------------------------- The following is a list of the routine(s) included in this patch. The second line of each of these routine(s) will look like: ;;2.0;INTEGRATED BILLING;**[patch list]**;21-MAR-94 CHECK^XTSUMBLD results Routine Before Patch After Patch Patch List ------- ------------ ----------- ---------- IBJDE 7033238 7975415 100,118,123,235 IBTUBO 6777290 7054745 19,31,32,91,123, 159,192,235 Total number of routines: 2 4. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- 1 Load a Distribution 2 Verify Checksums in Transport Global 3 Print Transport Global 4 Compare Transport Global to Current System 5 Backup a Transport Global 6 Install Package(s) Restart Install of Package(s) Unload a Distribution Select Installation Option: 6 Install Package(s) 5. SELECT INSTALLATION OPTION -------------------------- NOTE: The following are OPTIONAL (When prompted for the INSTALL NAME, enter IB*2.0*235): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when the patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 6. INSTALL KIDS BUILD ------------------ a. Choose the Install Package(s) option of the Installation menu to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//', answer NO. c. When prompted 'Want to DISABLE Scheduled Options and Menu Options? YES//', take the default (YES). d. When prompted "Enter options you wish to mark as 'Out of Order':", enter the following option: Re-Generate Unbilled Amounts Report [IBT RE-GEN UNBILLED REPORT] e. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press . 7. REBUILD MAPPED ROUTINE(S) (DSM for Open VMS sites only) ------------------------- Optional - Include the routines distributed with this patch in the mapped routine set. NOTE: This step is only necessary if you performed step 2 or if you wish to include the routines in your mapped set. Routine Information: ==================== Routine Name: - IBJDE Routine Checksum: Routine Name: - IBTUBO Routine Checksum: ============================================================================= User Information: Entered By : FERRARESE,MARY ANN Date Entered : JUL 25, 2003 Completed By: ROBBINS,BRADLEY Date Completed: SEP 17, 2003 Released By : HOLDEN,BARBARA A Date Released : SEP 17, 2003 ============================================================================= Packman Mail Message: ===================== $END TXT