$TXT Created by MULLER,RICHARD at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Tuesday, 08/12/03 at 12:01 ============================================================================= Run Date: AUG 15, 2003 Designation: IVM*2*83 Package : IVM - INCOME VERIFICATION MATCH Priority: Mandatory Version : 2 SEQ #69 Status: Released Compliance Date: SEP 15, 2003 ============================================================================= Subject: IVM BACKGROUND JOB PROCESS Category: - Informational - Routine Description: ============ When the IVM BACKGROUND JOB is scheduled to run prior to midnight, it is possible for the ENROLLMENT/ELIGIBILITY DATA (ORU~Z11) HL7 Transmission from the HEC to be rejected at the site. The records that are transmitted between 10:00 PM and midnight on the west coast are actually received in a different calendar day at the HEC on the east coast. Any site that is not in the same time zone has the potential of receiving the following error message: ENROLLMENT FIELD EFFECTIVE DATE IS NOT VALID The receipt of a future date for the EFFECTIVE DATE (.08) field in the PATIENT ENROLLMENT (#27.11) File is rejected and documented in the IVM TRANSMISSION LOG (#301.6) File as follows: TRANSMISSION SITE LOG: XXX TRANSMISSION DATE: MAR 07,2003@01:11 USER TRANSMITTING: POSTMASTER HL7 REFERENCE: 74280015687-97 ERROR MESSAGE: ENROLLMENT FIELD EFFECTIVE DATE IS NOT VALID - SSN TYPE: NIGHTLY TRANSMISSION STATUS: ERROR DURING PROCESSING MAILMAN ID: 173320293 ACK RECEIVED ON: MAR 07, 2003@01:28:11 ACK MAILMAN ID: 173321618 ACK TYPE: APPLICATION ERROR Changing the scheduled run time for the IVM BACKGROUND JOB to run after midnight will correct the problem. No functionality changes are required for either the sites or the HEC. Instead of changing the Enrollment processes at the HEC, this patch (IVM*2.0*83) is only modifying the description of the IVM BACKGROUND JOB option to include instructions on when the option should be scheduled. After the pre-install in this patch (IVM*2.0*83) has completed, the description in the OPTION (#19) File for the IVM BACKGROUND JOB will be modified as follows: NAME: IVM BACKGROUND JOB MENU TEXT: IVM BACKGROUND JOB TYPE: run routine CREATOR: POSTMASTER PACKAGE: INCOME VERIFICATION MATCH DESCRIPTION: This background job will look at the IVM PATIENT file and will transmit data for all patients that had changes to their SSN, date of death, or means test since the last time this option ran. This option must be scheduled to run to daily after midnight and at least two hours before normal business hours. ROUTINE: BGJ^IVMPTRN TIMESTAMP: 55627,42571 *RESCHEDULING FREQUENCY: 1D UPPERCASE MENU TEXT: IVM BACKGROUND JOB This patch addresses the following E3R(s): ------------------------------------------ There are no E3Rs associated with this patch. This patch addresses the following NOIS message(s): --------------------------------------------------- SDC-0303-60910 - ENROLLMENT FIELD EFFECTIVE DATE IS NOT VALID Overview of NOIS Message(s): --------------------------- NOIS: SDC-0303-60910 - ENROLLMENT FIELD EFFECTIVE DATE IS NOT VALID Problem: The three-hour time difference between San Diego and Atlanta is causing Enrollment records to be rejected. Resolution: Change the scheduled run time for the IVM BACKGROUND JOB to run post-midnight. ================INSTALLATION INSTRUCTIONS ================= Install Time - 2 minutes. 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. COMPONENTS SENT WITH PATCH ------------------------ The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;2.0;INCOME VERIFICATION MATCH;**[patch list]**;21-OCT-94 CHECK^XTSUMBLD results Routine Before Patch After Patch Patch List ------- ------------ ----------- ---------- IVM2083A N/A 2711976 83 Total number of routines - 1 3. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global Select Installation Option: 4. Select Installation Option: -------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter IVM*2.0*83): a. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 5. Select Installation Option: Install Package(s) ---------------- **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO (unless otherwise indicated) c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' answer NO 6. Check Scheduled Task -------------------- Start up the Taskman Management [XUTM MGR]: Schedule/Unschedule Options One-time Option Queue Taskman Management Utilities ... List Tasks Dequeue Tasks Requeue Tasks Delete Tasks Print Options that are Scheduled to run Cleanup Task List Print Options Recommended for Queueing Select Taskman Management Option: SCHedule/Unschedule Options --- Select OPTION to schedule or reschedule: IVM BACKGROUND JOB ----- Check what time the IVM BACKGROUND JOB is queued to run to insure that it has been scheduled to run AFTER midnight and BEFORE regular business hours. Routine Information: ==================== Routine Name: - IVM2083A This routine will modify the OPTION description for the IVM BACKGROUND JOB to include a message to schedule the process to run after midnight. Routine Checksum: ============================================================================= User Information: Entered By : MULLER,RICHARD Date Entered : JUL 14, 2003 Completed By: LANDRY,DANNA Date Completed: AUG 15, 2003 Released By : GANUS,MAUNETTE Date Released : AUG 15, 2003 ============================================================================= Packman Mail Message: ===================== $END TXT