$TXT Created by ACKERMAN,NIEN-CHIN at SUP.DEV.FO-HINES.MED.VA.GOV (KIDS) on Monday, 05/08/06 at 15:55 ============================================================================= Run Date: SEP 08, 2006 Designation: MD*1*5 Package : MD - CLINICAL PROCEDURES Priority: Mandatory Version : 1 SEQ #4 Status: Released Compliance Date: NOV 01, 2006 ============================================================================= Associated patches: (v)MD*1*2 <<= must be installed BEFORE `MD*1*5' (v)TIU*1*182 <<= must be installed BEFORE `MD*1*5' (v)GMRC*3*37 <<= must be installed BEFORE `MD*1*5' (v)MAG*3*47 <<= must be installed BEFORE `MD*1*5' (v)MD*1*10 <<= must be installed BEFORE `MD*1*5' Subject: MEDICINE REPORT CONVERSION Category: - Routine - Data Dictionary - Enhancement (Mandatory) - Other Description: ============ ASSOCIATED NOIS =============== MOU-1004-30312 (HD#68314) ASSOCIATED E3R ============== NONE 508 COMPLIANCE ============== N/A - No Graphical User Interface (GUI) front end. KNOWN DEFECT ========================================================================= There is a known defect in this patch. The defect was found to be minimal due to the low occurrence of having the data problem and it is not cause to delay the release of this patch. Due to a conversion introduced by Medicine version 2.3, some Non-Endoscopic records have incorrect pointer references in the Medical Patient file (#690). The conversion converted the entries from the Endoscopy/Consult file (#699) to the Generalized Procedures/Consult file (#699.5). The global location of the procedures was changed from MCAR(699 to MCAR(699.5. The cross reference to the entries was not updated completely. These records will not be able to be converted to Clinical Procedures Reports. If your site generates the "BAD MEDICINE FILE POINTER" error, please enter a Remedy ticket stating this error. A utility routine will be available to correct the problems found on your system. ========================================================================== I. INTERFACES AND DEPENDENCIES: =========================== This patch requires the installation of patches, TIU*1*182, GMRC*3*37, and MAG*3*47. It will load the Transport Global but will not install. Patch TIU*1*182 provides the necessary routine changes and standardized TIU document titles that patch MD*1*5 will need for the Medicine report conversion. Patch MAG*3*47 provides the routine changes for the conversion to map the image linked to the Medicine report to a TIU document. Patch GMRC*3*37 will provide the routine changes for the conversion to map any procedure associated with a Medicine report to the converted document. Patch MD*1*5 will load the options and routines needed to convert the Medicine Reports to Clinical Procedures reports. This patch can be installed even if the site does not want to convert their reports right away. It provides the tools to convert the reports. If your site does not have Medicine, you can still install this patch. There is a post-init routine MDPOST5 which will check whether Medicine Version 2.3 exists. If your site does not have Medicine Version 2.3, the conversion options will be out of order once they are sent to the site during the patch installation. Whether your site has Medicine Version 2.3 or not, the routines and database changes in the KIDS build will be loaded. This post-init routine will be deleted once it is executed during the installation. If your site still uses the interfaces provided by patch MC*2.3*24, you can still install this patch. By installing this patch, reports will not be converted to TIU documents. There is a Conversion Guide which will go into details on the setup of the Medicine Report Conversion parameters, the conversion, and report and summary that can assist in resolving problems during the conversion. If there are medical devices sending data to the Medicine files, the site will not be able to convert until the medical device is implemented with Clinical Procedures. II. PATCH DESCRIPTION: ================= The Medicine report will be converted to text format and stored in a TIU document. A CP study will be created for each Medicine report. If there are images associated with the report, they will be mapped to the TIU document. If there is a Consult procedure associated with the report, the procedure request will be mapped to the TIU document. The TIU document, procedure, and images will be linked together by the CP Study. Each converted report will have a visit created along with it that will have a SERVICE TYPE of Event (Historical) so no workload will be reported for it. This patch will convert the following reports in the medicine files: 1. Catheterization 2. ECG 3. Echo 4. EP 5. Holter 6. ETT 7. Surgical Risk Analysis 8. Endoscopic 9. Non-Endoscopic 10. PFT 11. Hematology 12. Pacemaker 13. V-Lead Implant 14. A-Lead Implant 15. Rheumatology 16. Generalized Procedures Only records in the following statuses will be converted: RELEASED ON-LINE VERIFIED RELEASED OFF-LINE VERIFIED RELEASED NOT VERIFIED RELEASED ON-LINE VERIFIED OF SUPERSEDED RELEASED OFF-LINE VERIFIED OF SUPERSEDED Records in the DRAFT, PROBLEM DRAFT, and SUPERSEDED will not be converted. RELEASED NOT VERIFIED records will be converted to a Clinical Procedure document with a CONVERTED ARCHIVED REPORT status within the text of the document. Medicine reports or interpretations added to the Medicine file from a medicine device that uses the interfaces in patch MC*2.3*24 can also be converted. These reports will not have a status. There is a parameter setup question,"CONVERT IF NO STATUS". If it is set to "YES", reports without statuses can be converted. This parameter is located within the Conversion Setup option under each particular procedure. These reports will also be converted to a Clinical Procedure document with a CONVERTED ARCHIVED REPORT status within the text of the document. NOIS FIX ======== MOU-1004-30312 (HD#68314) Modified Routines: MDRPCOT, and MDRPCOT1 Mountain Home reported getting a "No Location" printed as the Hospital Location in the TIU document that was created by Clinical Procedures. This happens when there is no Hospital Location entered for the CP Definition. When CP creates the TIU documents, there is no location to use. Patch MD*1*5 will resolve this problem. If the Hospital Location field in the CP Definition is omitted inadvertently, the hospital location of the appointment selected during the CP study check-in will be used to create the TIU note. If no appointment exists, the note will not be created. III. FUNCTIONALITY CHANGES: ===================== VIEWING CONVERTED REPORTS ========================= Users can view the text of the converted Medicine reports in CPRS Reports tab, Consults tab, and Imaging Display. The converted report will be available according to the Medicine procedure name with " - HIST" appended at the end to indicate that it is a converted historical report. The text of the converted report will be in a TIU document with a historical procedure title and the following legal verbiage as the header: **************************************************************** This information was imported from the Medicine Package software and does not include an electronic signature; therefore, it is being administratively closed and should be used as information only. **************************************************************** If the Medicine report was associated with a Consult procedure, NOTHING is changed with the Consult procedure name. Sites can still look up the report by the Consult procedure name. The only difference is that the Consult procedure will reference a TIU document rather than a Medicine report. If there are images associated with the Medicine report, the images will be associated with the converted document after the conversion. The users can view the converted document and the images using Imaging Display. Once the Medicine report is converted over to a CP text document, the converted CP text report WILL be available to be viewed and the Medicine report WILL NOT be available to be viewed in CPRS. The converted reports will be available for viewing in the following components in the CPRS Reports tab: 1) Clinical Reports Medicine/CP Abnormal Brief Report Full Captioned Full Report Procedures (local only) Procedures 2) Health Summary Adhoc Report Medicine Abnormal Brief [MEDA] Medicine Brief Report [MEDB] Medicine Full Captioned [MEDC] Medicine Full Report [MEDF] Medicine Summary [MEDS] 3) The Procedures (local only) report component can also be found under the list of Available Reports. Users can also view the converted documents here as well. 4) Consults tab - If the Medicine report was associated with a consult procedure, the converted report will also be available for viewing under the Consults tab in CPRS when the procedure is selected. Routines Modified: MCARPS1, MCARPS3, MCORMN, MCORMN0, MCORMN01, MDPS3 The routines were modified to check whether a Medicine report was converted or not. If it wasn't, the data will be passed to CPRS for display. If it was converted, the CP text data will be passed for display in CPRS. CONVERSION LOCKOUT ================== Once the conversion has been completed, the Medicine Enter/Edit and Report options can be disabled using the Conversion Lockout option. The following is a list of all options that can be disabled using the Conversion Lockout option: Enter/Edit Cath (Screen) [MCFSCATH] Cath Test Results [MCFPCATH] Line Entry/Edit of Cath Record [MCFLCATH] Brief Line Entry/Edit of Cath Record [MCBLCATH] Brief Enter/Edit Cath (Screen) [MCBSCATH] Brief Cath Report [MCBPCATH] Image Capture [MCARCATHIMAGE] Enter/Edit ECG (Screen) [MCFSECG] ECG Test Results [MCFPECG] Line ECG Entry/Edit [MCFLECG] Summary of Automated Records Transferred [MCARECGAUTOSUM] Brief Line ECG Entry/Edit [MCBLECG] Brief Enter/Edit ECG (Screen) [MCBSECG] Brief ECG Report [MCBPECG] Enter/Edit Echo (Screen) [MCFSECHO] Echo Test Results [MCFPECHO] Line Entry/Edit of ECHO test [MCFLECHO] Image Capture [MCARECHOIMAGE] Brief Line Echo Entry/Edit [MCBLECHO] Brief Enter/Edit Echo (Screen) [MCBSECHO] Brief Echo Report [MCBPECHO] Enter/Edit Ep (Screen) [MCFSEP] Results of EP Tests [MCFPEP] EP Line Entry/Edit [MCFLEP] Brief EP Line Entry/Edit [MCBLEP] Brief Enter/Edit EP (Screen) [MCBSEP] Brief EP Report [MCBPEP] Enter/Edit Holter (Screen) [MCFSHOLTER] Holter Test Results [MCFPHOLTER] Line Entry/Edit of Holter [MCFLHOLTER] Brief Line Entry/Edit of Holter [MCBLHOLTER] Brief Enter/Edit Holter (Screen) [MCBSHOLTER] Brief Holter Report [MCBPHOLTER] Enter/Edit ETT (Screen) [MCFSETT] ETT Results [MCFPETT] Line Entry/Edit of ETT Test [MCFLETT] Brief Line Entry/Edit of ETT [MCBLETT] Brief Enter/Edit ETT (Screen) [MCBSETT] Brief ETT Report [MCBPETT] Pre-Surgery Risk Analysis Enter/Edit [MCARCATHSRAPRE] Post-Surgery Risk Analysis Enter/Edit [MCARCATHSRAPOST] Pre-Surgery Risk Analysis Enter/Edit(Screen) [MCARSRAPRE] Post-Surgery Risk Analysis Enter/Edit(Screen) [MCARSRAPOST] Surgical Risk Analysis Report [MCARCATHSRAPRINT] Problem Oriented Consult Enter/Edit [MCARGICONSULTEDIT] Problem Oriented Consult Enter/Edit (Screen) [MCCONSULTSCREEN] Problem Oriented Consult Report [MCARGICONSULTPRINT] Brief Enter/Edit of a Problem Oriented Consult [MCARGICONSULTBRIEF] Brief Consult Enter/Edit (Screen) [MCCONSULTBRSCR] Brief Consult Report [MCCONSULTBRREPORT] Enter/Edit GI Procedure (Line) [MCFLGI] Procedure Enter/Edit (Screen) [MCFSGI] Endoscopic Report [MCFPGI] Diagnosis Review/Revision [MCARGIDIAG] Recall List [MCARGIRECALLIST] Image Capture [MCARGIMAGE] Brief Enter/Edit GI Procedure [MCBLGI] Brief Procedure Enter/Edit (Screen) [MCBSGI] Brief Endoscopic Report [MCBPGI] Enter/Edit Non-Endoscopic Exams (Line) [MCFLNONENDO] Enter/Edit Non-Endoscopic Exams (Screen) [MCFSNONENDO] Non-Endoscopic Report [MCFPNONENDO] Brief Enter/Edit of Non-Endo GI Procedure [MCBLNONENDO] Brief Non-Endo Enter/Edit (Screen) [MCBSNONENDO] Brief Non-Endoscopic Report [MCBPNONENDO] Endoscopy Enter/Edit [MCFLPULM] Endoscopy Enter/Edit (Screen) [MCFSPULM] Endoscopic Report [MCFPPULM] Diagnosis Review/Revision [MCARPULMDIAG] Recall List [MCARPULMRECALLIST] Image Capture [MCARPULMIMAGE] Brief Endoscopy Enter/Edit [MCBLPULM] Brief Endoscopy Enter/Edit (Screen) [MCBSPULM] Brief Endoscopy Report [MCBPPULM] Enter/Edit PFT [MCFLPFT] Interpretation Enter/Edit [MCFLPFTI] PFT Report [MCFPPFT] Enter/Edit PFT (Screen) [MCFSPFT] Brief PFT Enter/Edit [MCBLPFT] Brief PFT Enter/Edit (Screen) [MCBSPFT] Brief PFT Report [MCBPPFT] Enter/Edit Hematology Procedures [MCFLHEM] Enter/Edit Hematology Procedures (Screen) [MCFSHEM] Hematology Report [MCFPHEM] Image Capture [MCARHEMIMAGE] Brief Enter/Edit of Hematology Procedures [MCBLHEM] Brief Hematology Enter/Edit (Screen) [MCBSHEM] Brief Hematology Report [MCBPHEM] Combined Implant/Leads Enter/Edit [MCARPACEMULTEDIT] Generator Implant/Explant Enter/Edit [MCARPACEGENIMP] A-Lead Implant/Explant Enter/Edit [MCFLALEAD] V-Lead Implant/Explant Enter/Edit [MCFLVLEAD] Surveillance Enter/Edit [MCFLSURV] Demographic Data Enter/Edit [MCARPACEDIT] Brief Generator Implant/Explant Enter/Edit [MCBLGENE] Brief A-Lead Implant/Explant Entry/Edit [MCBLALEAD] Brief V-Lead Implant/Explant Enter/Edit [MCBLVLEAD] Brief Surveillance Enter/Edit [MCBLSURV] Combined Implant/Leads Enter/Edit [MCFSMULTI] A-Lead Implant/Explant Enter/Edit [MCFSALEAD] V-Lead Implant/Explant Enter/Edit [MCFSVLEAD] Surveillance Enter/Edit [MCARPACESCREENSURV] Demographic Data Enter/Edit [MCARPACESCREENDEMO] Brief Generator Enter/Edit (Screen) [MCBSGENI] Brief A-Lead Imp/Exp Enter/Edit (Screen) [MCBSALEAD] Brief V-Lead Imp/Exp Enter/Edit (Screen) [MCBSVLEAD] Brief Surveillance Enter/Edit (Screen) [MCPACSURVBRSCR] Generator Report [MCARPACEGENPRINT] A-Lead Report [MCFPALEAD] V-Lead Report [MCFPVLEAD] Surveillance Report [MCARPACESURVPRINT] Active Patient Report [MCARPACEPATIENT] Brief Generator Report [MCBPGEN.IMPLANT] Brief A-Lead Report [MCBPALEAD] Brief V-Lead Report [MCBPVLEAD] Brief Surveillance Report [MCPACSURVBRREPORT] Diagnosis Edit [MCRHDIAGF] Add NEW visit/display Patient Background Info. [MCRHBACKF] History Narrative Edit [MCRHNARRF] Display Serial Laboratory Info. [MCRHLABF] Health Assessment (HAQ) Edit [MCRHHAQF] Health/Physical History Edit [MCRHPATHISTF] Physical Examination Edit [MCRHPHYSF] Death Admin Edit [MCRHDEATHF] Diagnosis Print [MCRHDIAGP] Background Information Print [MCRHBACKP] History Narrative Print [MCRHNARRP] Serial Laboratory Info. Print [MCRHLABP] Health Assessment (HAQ) Print [MCRHHAQP] Health/Physical History Print [MCRHPATHISTP] Physical Examination Print [MCRHPHYSP] Death Admin Print [MCRHDEATHP] Print All Report [MCRHALLP] Brief Rheumatology Report [MCBPRHEUM] Image Capture [MCRHIMAGE] Diagnosis Line Edit [MCRHDIAGL] History Narrative Line Edit [MCRHNARRL] Health Assessment (HAQ) Line Edit [MCRHHAQL] Health/Physical History Line Edit [MCRHPATHISTL] Physical Examination Line Edit [MCRHPHYSL] Death Admin Line Edit [MCRHDEATHL] Brief Diagnosis Line Edit [MCRHBRIEF] Generalized Procedure Enter/Edit [MCFLGEN] Generalized Procedure Enter/Edit (Screen) [MCFSGEN] Image Capture [MCGENERICIMAGE] Brief Generalized Procedure Enter/Edit [MCBLGEN] Brief Generalized Procedure Enter/Edit (Screen) [MCBSGEN] Summary of Patient Procedures [MCARSUMMARY] POST-LOCKOUT CHANGES ==================== Once all the options are disabled, the user will not be able to associate a Medicine report to a Consult procedure. If the user tries to associate a Medicine report with a Consult procedure in CPRS, the user will not get a procedure list to select from. There will be no report for association since they are converted over to CP. Routine Modified: MCARPS2 IV. TECHNICAL COMPONENTS: ==================== FILE ADDED ========== CP CONVERSION file (#703.9) This file is created strictly for the use of storing the site parameters used for the Medicine report conversion and also the conversion status for each converted entry. DATA DICTIONARY CHANGE ====================== A new field will be added called CONVERSION ID REFERENCE field (#.3) in the CP TRANSACTION file (#702). 702,.3 CONVERSION ID REFERENCE 2;1 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X LAST EDITED: SEP 20, 2004 HELP-PROMPT: Answer must be 1-30 characters in length. DESCRIPTION: This field is the Reference Conversion ID. It is a variable pointer to the Medicine files. It indicates which converted Medicine report record is associated with the CP Transaction study. This field helps to keep track which CP Transaction study was created for the Medicine report conversion. This field is a variable pointer to the following files: 691 ECHO 691.1 CARDIAC CATHETERIZATION 691.5 ELECTROCARDIOGRAM (EKG) 691.6 HOLTER 691.7 EXERCISE TOLERANCE TEST 691.8 ELECTROPHYSIOLOGY (EP) 694 HEMATOLOGY 694.5 CARDIAC SURGERY RISK ASSESSMENT 698 GENERATOR IMPLANT 698.1 V LEAD IMPLANT 698.2 A LEAD IMPLANT 698.3 PACEMAKER SURVEILLANCE 699 ENDOSCOPY/CONSULT 699.5 GENERALIZED PROCEDURE/CONSULT 700 PULMONARY FUNCTION TESTS 701 RHEUMATOLOGY CROSS-REFERENCE: 702^ACONV 1)= S ^MDD(702,"ACONV",$E(X,1,30),DA)="" 2)= K ^MDD(702,"ACONV",$E(X,1,30),DA) 3)= Do Not Delete. This cross reference is used to keep track of which CP transaction study was created during the Medicine report conversion and which Medicine record it is associated with. PRINT TEMPLATES =============== Three print templates are exported along with the KIDS build for the CP CONVERSION file (#703.9). The templates are used for the Summary of Conversion Process, Conversion Totals By Status, and Error Log options. MD CONVERSION ERRORS MD CONVERSION SUMMARY MD CONVERSION TOTALS SORT TEMPLATES ============== Three sort templates are exported along with the KIDS build for the CP CONVERSION file (#703.9). The templates are used for the Summary of Conversion Process, Conversion Totals By Status, and Error Log options. MD CONVERSION ERRORS MD CONVERSION SUMMARY MD CONVERSION TOTALS SCREEN MANAGER FORMS ==================== MD MAIN Screen Manager Form will be exported along with the KIDS build for the CP CONVERSION file (#703.9). MD HDR, MD SETTINGS, MD FILES, and MD PROCEDURE UPDATE are screen blocks that are exported with the form, MD MAIN. This form is used for the Conversion Parameter Setup option. MD MAIN MD HDR MD SETTINGS MD FILES MD PROCEDURE UPDATE PARAMETER DEFINITION ==================== The Kernel parameter definition, MD MEDICINE CONVERTED will be exported along with the build. This parameter is used as a flag to indicate that all the Medicine modules have been converted. MD MEDICINE CONVERTED OPTIONS ADDED ============= The Medicine to CP Conversion Manager menu option will be added with the installation of this patch. The following options are exported with the menu option: 1 Conversion Setup 2 Build Conversion List 3 Run the Conversion Process 4 Summary of Conversion Process 5 Disk Space Requirements 6 List of TIU Titles Needed 7 Conversion Totals By Status 8 Error Log 9 Conversion Lockout Select Medicine to CP Conversion Manager Option: Medicine to CP Conversion Manager Option name: MDCVT MANAGER This is the Medicine to CP Conversion Manager menu option. This menu option consists of options to assist the site in converting the Medicine reports to Clinical Procedures text reports. 1. Conversion Setup Option name: MDCVT SETUP This option will bring up a setup screen for the site to setup the Medicine Report Conversion parameter setup. This parameter setup allows the site to control which Medicine reports will be converted and which CP Definition and TIU title to link to. [MD MAIN] Screen Manager Form New Routine Used: MDCVT PLEASE NOTE: The following is a list of standardized Historical procedure titles exported with TIU*1*182 and they will be mapped to the appropriate Medicine Package parameter upon the launching of the Conversion Setup option: Medicine Package Parameter Use TIU Note Title -------------------------- ------------------- ECHO HISTORICAL ECHOCARDIOGRAM PROCEDURE CARDIAC CATHETERIZATION HISTORICAL CARDIAC CATHETERIZATION PROCEDURE ELECTROCARDIOGRAM (EKG) HISTORICAL ELECTROCARDIOGRAM PROCEDURE HOLTER HISTORICAL HOLTER PROCEDURE EXERCISE TOLERANCE TEST HISTORICAL EXERCISE TOLERANCE TEST PROCEDURE ELECTROPHYSIOLOGY (EP) HISTORICAL ELECTROPHYSIOLOGY PROCEDURE * HEMATOLOGY CARDIAC SURGERY RISK ASSESS HISTORICAL PRE/POST SURGERY RISK NOTE GENERATOR IMPLANT HISTORICAL PACEMAKER IMPLANTATION PROCEDURE V LEAD IMPLANT HISTORICAL PACEMAKER IMPLANTATION PROCEDURE A LEAD IMPLANT HISTORICAL PACEMAKER IMPLANTATION PROCEDURE PACEMAKER SURVEILLANCE HISTORICAL PACEMAKER IMPLANTATION PROCEDURE * ENDOSCOPY/CONSULT * GENERALIZED PROCEDURE/CONSULT PULMONARY FUNCTION TESTS HISTORICAL PULMONARY FUNCTION TEST PROCEDURE RHEUMATOLOGY HISTORICAL RHEUMATOLOGY PROCEDURE '*' denotes procedures that can be broken down further into individual procedures. They are not mapped and the Use TIU Note Title fields are left blank. The procedures that fall within the three procedure modules denoted by '*' will need to have a corresponding historical title created within the HISTORICAL PROCEDURES document class under CLINICAL PROCEDURE CLASS by the site. Use the List of TIU Titles Needed option to obtain a list of historical titles that need to be created. The Convert Y/N parameter has to be set to "Yes" for the three procedures denoted by '*' to generate the titles needed for the procedures under the three modules. Any titles created MUST begin with the word "HISTORICAL" and end with the word "PROCEDURE". In addition to the historical titles being mapped, the CP Definition field parameter will also be mapped. A CP Definition will be created for each of the Medicine Package Parameter EXCEPT the three denoted by '*'. The name of the CP Definition created will be the same name as the Medicine procedure name and " - HIST" appended at the end to specify historical. Medicine Package Parameter CP Definition -------------------------- ------------------- ECHO ECHO - HIST CARDIAC CATHETERIZATION CATHETERIZATION - HIST ELECTROCARDIOGRAM (EKG) ELECTROCARDIOGRAM - HIST HOLTER HOLTER - HIST EXERCISE TOLERANCE TEST EXERCISE TOLERANCE TEST - HIST ELECTROPHYSIOLOGY (EP) ELECTROPHYSIOLOGY - HIST * HEMATOLOGY CARDIAC SURGERY RISK ASSESS CARDIAC SURGERY RISK ASSESSMEN GENERATOR IMPLANT GENERATOR IMPLANT - HIST V LEAD IMPLANT VENTRICAL LEAD IMPLANT - HIST A LEAD IMPLANT ATRIAL LEAD IMPLANT - HIST PACEMAKER SURVEILLANCE PACEMAKER SURVEILLANCE - HIST * ENDOSCOPY/CONSULT * GENERALIZED PROCEDURE/CONSULT PULMONARY FUNCTION TESTS PULMONARY FUNCTION TEST - HIST RHEUMATOLOGY RHEUMATOLOGY - HIST 2. Build Conversion List Option name: MDCVT BUILD CONVERSION LIST The user will need to run this option before using the [MDCVT RUN], Run the Conversion Process, option. This option will let the user build the conversion list of the Medicine file records for the CP CONVERSION file (#703.9). It will populate the CONVERSION LOG sub-file (#703.92) with all entries in the "AC" cross reference in the MEDICAL PATIENT file (#690) and set the STATUS field as "Ready to Convert" for each entry. This option can be queued. Once the conversion list is built, this option can also be used to add new additional entries in the Medicine file into the conversion list. This option will not overwrite the existing entries in the CONVERSION LOG but add to the list. New Routine Used: MDCVT 3. Run the Conversion Process Option name: MDCVT RUN This option will start the Medicine Report conversion to Clinical Procedures. This option will only convert reports for procedures that have the "CONVERT Y/N" field set to "Yes" under the MEDICINE FILE PARAMETERS field in the CP CONVERSION file (#703.9). New Routines Used: MDCVT, MDCVT1, and MDESPRT Modified Routine: MDPCE 4. Summary of Conversion Process Option name: MDCVT SUMMARY This option will generate a Medicine Report Conversion report. This report consists of a listing of all Medicine records that were processed in the conversion in variable pointer format and the status of the conversion whether the record was converted, skipped, or errored. If the record was converted, the total number of lines and bytes that the record was converted to in a TIU document will be displayed. If the record errored, the reason why it errored will be displayed. If the record was skipped, the reason why it was skipped will be displayed. MD CONVERSION SUMMARY print and sort templates 5. Disk Space Requirements Option name: MDCVT DISK SPACE This option will generate a summary of the Medicine report conversion. This summary consists of a list of the files converted to Clinical Procedures, the count of records converted, the total lines and Bytes the records were converted in each file. New Routine Used: MDCVT 6. List of TIU Titles Needed Option name: MDCVT LIST OF TIU TITLES This option will allow the user to generate a list of Medicine procedures and the TIU titles needed to be created for the procedures that will be used for the Medicine report conversion. The PRINT NAME of the procedures in the PROCEDURE/SUBSPECIALTY file (#697.2) will be used in the display. This list will list the procedures and titles for a Medicine Package Procedure, if the "Convert Y/N" parameter is set to "Yes" and the "Use TIU Note Title" parameter is blank in the Conversion Setup option. New Routine Used: MDSTATU 7. Conversion Totals By Status Option name: MDCVT TOTALS This option will verify that the Medicine reports conversion is complete and are in appropriate statuses. MD CONVERSION TOTALS print and sort templates New Routine Used: MDCVT 8. Error Log Option name: MDCVT ERROR LOG This option generates a log of all the errors that occurred with each Medicine report during the conversion. The listing consists of the CONVERSION ID and ERROR MESSAGE. The CONVERSION ID consists of the record # concatenated with a ";" and the global location (e.g.,"345;MCAR(699,"). MD CONVERSION ERRORS print and sort templates New Routine Used: MDCVT 9. Conversion Lockout Option name: MDCVT CONVERSION LOCKOUT This option will let the user place a specialty/procedure or ALL specialty/procedures Enter/Edit and Report options 'OUT OF SERVICE' in the Medicine package. It will also set Kernel site parameter MD MEDICINE CONVERTED to "YES" when all specialties/procedures enter/edit and report options are disabled or when the user indicated that all Medicine reports have been converted. New Routine Used: MDOUTOR V. DOCUMENTATION RETRIEVAL: ======================= A conversion guide that documents the steps in converting a Medicine report to a CP text report is provided by this patch. Please READ and UNDERSTAND the process before using the added new options for the conversion and the Medicine Lockout. The following file can be retrieved in BINARY format by File Transfer Protocol (FTP): MD_1_P5_CVT.PDF (Conversion Guide) The preferred method is to FTP files from download.vista.med.va.gov which will transmit the files from the first available FTP server. The file may also be downloaded directly from a particular FTP location at the following locations. Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov Files are available in the ANONYMOUS.SOFTWARE directory. NOTE: It is important that you read the instructions on setting up the parameters for the conversion, running the conversion, and Locking out the Medicine options. VI. TEST SITES: ========== Houston (VMS/CACHE) Memphis (VMS/CACHE) Mountain Home (VMS/CACHE) Palo Alto (VMS/CACHE) West Los Angeles (VMS/CACHE) VII. INSTALLATION INSTRUCTIONS: ========================= Users may remain on the system but this patch should be installed at non-peak hours due to the high volume use of the routines included. Installation should take less than 3 minutes. 1. Use the INSTALL/CHECK MESSAGE option on the PackMan menu. 2. From the Kernel Installation and Distribution System Menu, select the Installation menu. 3. From this menu, you may elect to use the following options (when prompted for INSTALL NAME, enter MD*1.0*5): a. Backup a Transport Global b. Compare Transport Global to Current System c. Verify Checksums in Transport Global 4. Use the Install Package(s) option and select the patch MD*1.0*5. 5. When prompted "Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//", respond NO. 6. When prompted "Want KIDS to INHIBIT LOGONs during the install? YES//", respond NO 7. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//", respond NO. 8. When prompted 'DEVICE: HOME //', respond with or a device. VIII. POST-INSTALLATION: ================= The actual conversion process will need to be run through the MDCVT MANAGER menu option. Please review the Conversion Guide for the instructions for setting up the Conversion parameter and how to run the conversion. If your site is not ready for the actual conversion, you can setup the parameters and run the conversion when your site is ready to convert. ROUTINE SUMMARY =============== The following is a list of the routine(s) included in this patch. The second line of each of these routine(s) will look like: ;;1.0;Clinical Procedures;**[patch list]**;Apr 1, 2004 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== ========== MCARPS1 5217604 5278902 **5** MCARPS2 9193778 9495981 **5** MCARPS3 8946668 8993180 **5** MCORMN 7938069 8049372 **5** MCORMN0 6741624 6707760 **5** MCORMN01 1977484 1979994 **5** MDCVT N/A 14654145 **5** MDCVT1 N/A 16292363 **5** MDCVTU N/A 1352375 **5** MDESPRT N/A 5690317 **5** MDOUTOR N/A 5630077 **5** MDPCE 2732895 2826639 **5** MDPOST5 N/A 537070 **5** MDPS3 4466227 4450948 **2,5** MDRPCOT 13493113 13587406 **5** MDRPCOT1 8132295 8276645 **5** MDSTATU N/A 12577489 **5** Routine Information: ==================== The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: MCARPS1 Before: B8248104 After: B8444833 **5** Routine Name: MCARPS2 Before: B17411795 After: B18375280 **5** Routine Name: MCARPS3 Before: B16808255 After: B17072262 **5** Routine Name: MCORMN Before: B26988124 After: B27253923 **5** Routine Name: MCORMN0 Before: B20155309 After: B20182884 **5** Routine Name: MCORMN01 Before: B4178975 After: B4360683 **5** Routine Name: MDCVT Before: n/a After: B81652612 **5** Routine Name: MDCVT1 Before: n/a After: B71614831 **5** Routine Name: MDCVTU Before: n/a After: B2189080 **5** Routine Name: MDESPRT Before: n/a After: B8888916 **5** Routine Name: MDOUTOR Before: n/a After: B33171008 **5** Routine Name: MDPCE Before: B4297640 After: B4577099 **5** Routine Name: MDPOST5 Before: n/a After: B1064423 **5** Routine Name: MDPS3 Before: B8516931 After: B8616457 **2,5** Routine Name: MDRPCOT Before: B61489222 After: B62244057 **5** Routine Name: MDRPCOT1 Before: B26833377 After: B27880896 **5** Routine Name: MDSTATU Before: n/a After: B39040181 **5** ============================================================================= User Information: Entered By : ACKERMAN,NIEN-CHIN Date Entered : JAN 12, 2004 Completed By: REZNIK,CHARMAINE Date Completed: AUG 21, 2006 Released By : REGA,ANNE Date Released : SEP 08, 2006 ============================================================================= Packman Mail Message: ===================== $END TXT