$TXT Created by HOWELL,LYNN at MNTVBB.ISC-ALBANY.VA.GOV (KIDS) on FRIDAY, 03/30/01 at 08:31 ============================================================================= Run Date: MAY 24, 2001 Designation: OOPS*1*10 Package : OOPS - ASISTS Priority: Mandatory Version : 1 SEQ #10 Status: Released ============================================================================= Associated patches: (v)OOPS*1*1 <<= must be installed BEFORE `OOPS*1*10' (v)OOPS*1*2 <<= must be installed BEFORE `OOPS*1*10' (v)OOPS*1*3 <<= must be installed BEFORE `OOPS*1*10' (v)OOPS*1*5 <<= must be installed BEFORE `OOPS*1*10' (v)OOPS*1*7 <<= must be installed BEFORE `OOPS*1*10' (v)OOPS*1*8 <<= must be installed BEFORE `OOPS*1*10' Subject: BILL OF RIGHTS / WORKERS' COMP ENHANCEMENT Category: - Routine - Data Dictionary - Enhancement (Mandatory) Description: ============ IMPORTANT NOTES: * This patch must be installed immediately after OOPS*1.0*8. This is due to dependencies between the two patches that occurred because the functional requirements for OOPS*1.0*8 changed and needed to be incorporated into this patch. There are two enhancements in this patch as well as upgraded error checking on date fields that impact the electronic transmission of claims to the Department of Labor. The enhancements have been made at the request of the program office and the technical advisory group (TAG). The Bill of Rights enhancement modifies the text of the Bill of Rights to better state the employee's rights. It also includes three new questions that will be asked from the ASISTS Employee Menu [OOPS EMP MENU], the Complete Employee CA1/CA2 [OOPS EMP ENTRY] and Validate and Sign CA-1 or CA-2 [OOPS EMP VALIDATE] option. The first question asks if the Employee has read and understands the Employee Bill of Rights. If the employee responds that they do not understand, a bulletin will be sent to the Worker's Compensation Representative advising them to provide assistance to that employee. Although the employee can complete the form, the employee CANNOT electronically sign the claim until they answer the question positively (Yes). The second part of this enhancement asks the employee if they give their consent to provide additional information regarding the incident to the union for accident and occupational illness tracking purposes only. In order to identify which Union representative the bulletin should be sent to a new option, Enter/Edit Union Information [OOPS WC EDIT UNION INFO] has been added so that the necessary Union information can be captured. This option will be described below. A bulletin will ONLY be sent to the union if the employee gives their consent and will NOT contain their name, address, SSN, DOB, or telephone number. The consent question will be asked after the employee signs their portion of the claim. If the employee answers the consent question yes, they will be asked to select the Union the bulletin should be sent to. After selecting the Union, the bulletin will be sent. If the employee must re-sign the claim for any reason, the consent question will be asked again. The following is a screen capture showing the modifications: Select OPTION NAME: OOPS EMP MENU ASISTS Employee Menu Select ASISTS Employee Menu Option: Complete Employee CA1/CA2 Select Case: 83 2000-00068 04-11-00 HOWELL,LYNN ...OK? Yes// (Yes) I have read and understood the Employee Bill of Rights: Yes // Y Yes Federal Employee's Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation (Form CA-1) Employee Data ------------- 1. NAME OF EMPLOYEE......: HOWELL,LYNN 2. SOCIAL SECURITY NUMBER: 100-00-0038 3. DATE OF BIRTH.........: JAN 21,1960 4. SEX...................: Male 5. HOME TELEPHONE........: 999-111-2222// ^WITNESS NAME Select WITNESS NAME: Validating data on form CA1. Enter Signature Code: ... signed. My consent is given for the release of case number 2000-00068 information for review by local bargaining units for accident and illness tracking purposes only. Name, address, social security number, date of birth, and telephone number will not be included in the information provided to the bargaining units. With your consent, the following information will be provided to the local bargaining unit for your review. Dt/Tme Occurrence: APR 11,2000@15:25 Inj/Ill: Injury Personnel Status: Employee Sex: Male Station Number: 16024 Education: Cost Center/Org: 81242150 Grade/Stp: 13/N Supervisor: FIREFIGHTER,CODE R Type Incid: Hollow Bore Needlestick Secondary Super: FIREFIGHTER,JENNY If you give consent, you will be prompted to select the Union to send the bulletin to. The bulletin will be sent immediately after the Union has been selected. Consent Given: N// Y Yes Select UNION to send bulletin to: AMERICAN FEDERATION OF FED WORKERS returned to Employee Menu ... ******************* End of Screen Capture ****************************** Once the employee indicates that they have read and understand the Bill of Rights the question is no longer asked. Therefore, the employee will only see the question if they have not previously answered it or they have answered it with No. A bulletin [OOPS WCPBOR] will be sent to the Worker's Compensation Representative (OOPS WCP mail Group) when the response is No. An option has been added so that the Union information can be entered and/or edited. This option is the Enter/Edit Union Information [OOPS WC EDIT UNION INFO] and it is on the ASISTS Worker's Compensation Menu [OOPS WORKER'S COMP MENU]. This option populates the ASISTS UNION INFORMATION Table file (#2263.7). All participating Unions need to be entered in this option including a Union acronym and Union Representative. If the employee grants permission to send their incident information to the Union the mail bulletin [OOPS CONSENT] will be sent to this Union representative. Updating this table is important so that information is properly sent to the Union, as appropriate. The following is a screen capture showing the option: Select OPTION NAME: OOPS WORKER'S COMP MENU ASISTS Worker's Compensation Menu Select ASISTS Worker's Compensation Menu Option: ENTer/Edit Union Information Select ASISTS UNION INFORMATION UNION NAME: ENTER UNION NAME Are you adding 'ENTER UNION NAME' as a new ASISTS UNION INFORMATION (the 5TH)? No// Y (Yes) UNION NAME.................: ENTER UNION NAME// UNION ACRONYM..............: EUN UNION REPRESENTATIVE.......: HOWELL,LYNN LH DEVELOPER Select ASISTS UNION INFORMATION UNION NAME: returns to OOPS WORKER'S COMP MENU ************************** End of Screen Capture ************************** The second enhancement provides a mechanism to allow the Workers' Compensation (WC) specialist/representative to electronically sign the employee portion of a CA-1 or CA-2 claim if the employee is not able to sign for themselves. Three (3) new options have been added. Approve Workers' Comp Signing for Employee [OOPS SAFETY WCP EMP SIGN] on the ASISTS Safety Officers Menu [OOPS SAFETY MENU], Approve Workers' Comp Signing for Employee [OOPS EMP HLT WCP EMP SIGN] on the ASISTS Employee Health Menu [OOPS EMP HEALTH MENU], and Workers' Comp Elect. Sign For Employee [OOPS WC SIGN FOR EMPLOYEE] on the ASISTS Worker's Compensation Menu [OOPS WORKER'S COMP MENU]. The first step in providing the WC Specialist the ability to sign for the employee is to obtain the Ok from the Safety Officer and Employee Health representative. This is accomplished by using the options listed above to electronically sign that the WC specialist can sign for the employee. Two signatures from different individuals/disciplines are required due to the potential liability of signing the claim for the employee. Additionally, the WC Specialist CANNOT sign as either the Safety Officer or Employee Health Representative and then sign for the Employee. Three different individuals must be involved in this procedure. After the Safety officer and Employee Health Representative electronically sign the claim, the Workers' Compensation specialist/representative can electronically sign for the employee using either the Complete Employee CA1/CA2 [OOPS EMP ENTRY] or the Workers' Comp Elect. Sign For Employee [OOPS WC SIGN FOR EMPLOYEE] option on the ASISTS Worker's Compensation Menu [OOPS WORKER'S COMP MENU]. If the claim is signed by the WC representative and it is later determined that the Employee can sign for themselves, the Employee can access the claim using the Complete Employee CA1/CA2 [OOPS EMP ENTRY] option from the ASISTS Employee Menu [OOPS EMP MENU] provided the claim has NOT been signed by the Supervisor. The WC representative's electronic signature is removed and the claim would need to be re-signed. A claim signed by the WC representative, can ONLY be accessed by that WC representative or the Employee. Again, providing that the Supervisor has not electronically signed their portion of the claim. If access by a different WC representative is required, the original WC representative will need to access the Complete Employee CA1/CA2 [OOPS EMP ENTRY] from the Workers' Compensation Menu [OOPS WORKER'S COMP MENU]. In doing this, the original WC representative's electronic signature will be removed and the claim can be accessed and signed by another WC representative. If the Workers' Compensation representative is signing for the employee from the Workers' Compensation Menu [OOPS WORKER'S COMP MENU] the Bill of Rights questions ARE NOT asked. The consent bulletin will not be sent to the union as the employee cannot give explicit consent. The following is a screen capture showing the main features of the modification: Select OPTION NAME: OOPS SAFETY MENU ASISTS Safety Officers Menu Select ASISTS Safety Officers Menu Option: APProve Workers' Comp Signing for Employee Select Case: 83 2000-00068 04-11-00 HOWELL,LYNN ...OK? Yes// (Yes) ---------------------------------------------------------------------------- CASE NUMBER............: 2000-00068 PERSONNEL STATUS.......: Employee TYPE OF INCIDENT.......: Hollow Bore Needlestick CASE STATUS............: Open INJURY/ILLNESS.........: Injury Some fields not shown to save space SUPERVISOR.............: HOWELL,LYNN SECONDARY SUPERVISOR...: BAUMANN,SCOTT A DATE/TIME OF OCCURRENCE: APR 11,2000@15:25 ---------------------------------------------------------------------------- Safety Officer approves the WCP signing for the Employee: Enter Signature Code: ... signed. Select OPTION NAME: OOPS EMP HEALTH MENU ASISTS Employee Health Menu Select ASISTS Employee Health Menu Option: APprove Workers' Comp Signing for Employee Select Case: 83 2000-00068 04-11-00 HOWELL,LYNN ...OK? Yes// (Yes) ---------------------------------------------------------------------------- CASE NUMBER............: 2000-00068 PERSONNEL STATUS.......: Employee TYPE OF INCIDENT.......: Hollow Bore Needlestick CASE STATUS............: Open INJURY/ILLNESS.........: Injury Some fields not shown to save space SUPERVISOR.............: HOWELL,LYNN SECONDARY SUPERVISOR...: BAUMANN,SCOTT A DATE/TIME OF OCCURRENCE: APR 11,2000@15:25 ---------------------------------------------------------------------------- Employee Health approves the WCP signing for the Employee: Enter Signature Code: ... signed. Select OPTION NAME: OOPS WORKER'S COMP MENU ASISTS Worker's Compensation Menu Select ASISTS Worker's Compensation Menu Option: WORKERS' COMP ELEct. Sign For Employee Select Case: 83 2000-00068 04-11-00 HOWELL,LYNN ...OK? Yes// (Yes) ---------------------------------------------------------------------------- CASE NUMBER............: 2000-00068 PERSONNEL STATUS.......: Employee TYPE OF INCIDENT.......: Hollow Bore Needlestick CASE STATUS............: Open INJURY/ILLNESS.........: Injury Some fields not shown to save space SUPERVISOR.............: HOWELL,LYNN SECONDARY SUPERVISOR...: BAUMANN,SCOTT A DATE/TIME OF OCCURRENCE: APR 11,2000@15:25 ---------------------------------------------------------------------------- Validating data on form CA1. Enter Signature Code: ... signed. ******************* End of Screen Capture ****************************** Additionally a bug was corrected in the printing of the CA1 and CA2. The AM/PM time boxes of the DATE/TIME WORKED STOPPED (#142, #253) and the DATE/TIME RETURNED TO WORK (#145, #256) fields in the ASISTS Accident Reporting File (#2260) were not properly checked in certain circumstances. The following fields have been added in the ASISTS Accident Reporting File (#2260) for the enhancements detailed above: EMPLOYEE BILL OF RIGHTS OK (#71) Indicate your reading and understanding of the Employee Bill of Rights. If you do not understand the Bill of Rights, select No, and contact your facility's Workers Compensation EMPLOYEE CONSENT (#72) If it is acceptable with you to allow the local bargaining unit to review the details of your case, select Yes, otherwise select No, and the details of your case WILL NOT be provided to the local bargaining unit. This review is for accident and occupational illness tracking purposes only. NAME OF SAFETY OFFICER (#76) This is the name of the Safety Officer who is giving their approval that the Workers' Compensation personnel can electronically sign for the employee. This is because the employee is not able to sign for themselves. SAFETY OFFICER ELEC. SIGN (#77) This is the electronic signature of the Safety Officer who is approving the Workers' Compensation personnel to sign electronically for the employee. SAFETY OFF. ELEC. SIGN DATE (#78) This is the date that the Safety Officer electronically signed the claim giving their approval that the Workers' Compensation personnel could electronically sign the claim for the employee. EMPLOYEE HEALTH NAME (#79) This is the name of the Employee Health representative who is giving their approval for the Workers' Compensation personnel to electronically sign the claim for the employee. EMP HEALTH ELECT. SIGNATURE (#80) This is the electronic signature of the Employee Health representative who is giving their approval that the Workers' Compensation personnel may electronically sign the claim for the employee. This is because the employee is not able to electronically sign for themselves. EMP HEALTH ELECT SIGN DATE (#81) This is the date that the Employee Health Representative electronically signed the claim giving their approval that the Workers' Compensation personnel could electronically sign the claim for the employee. The upgraded error checking on date fields in the ASISTS Accident Reporting File (#2260) include the following: DATE/TIME OF OCCURRENCE (#4) This date cannot be greater than 3 years prior to the current (Today's) date. DATE OF BIRTH (#6) This date cannot be a future date, it cannot be more than 110 years in the past and it cannot be after the DATE/TIME OF OCCURRENCE (#4) field. DATE OF THIS NOTICE (#110) DATE/TIME WORK STOPPED (#142) FIRST DATE MEDICAL CARE (#161) DATE NOTICE RECEIVED (#175) DATE FIRST AWARE OF ILLNESS (#214) DATE FIRST REALIZED CAUSE (#215) FIRST DATE MEDICAL CARE (#250) DATE NOTICE RECEIVED (#252) DATE/TIME WORK STOPPED (#253) DATE OF LAST EXPOSURE (#255) The dates listed above cannot be a future date and cannot precede the DATE/TIME OF OCCURRENCE (#4) field. DATE/TIME PAY STOPPED (#143) DATE 45 DAY PERIOD BEGAN (#144) DATE/TIME RETURNED TO WORK (#145) These dates cannot be future dates, require time be entered, cannot precede the DATE/TIME OF OCCURRENCE (#4) field, and if there is a date in either of these two fields, there MUST be a date/time in the DATE/TIME WORK STOPPED (#142) field. Additionally, if a date and time is entered in these fields it cannot precede the date/time in the DATE/TIME WORK STOPPED (#142) field. DATE/TIME PAY STOPPED (#254) DATE/TIME RETURNED TO WORK (#256) These dates cannot be future dates, require time be entered, cannot precede the DATE/TIME OF OCCURRENCE (#4) field, and if there is a date in either of these two fields, there MUST be a date/time in the DATE/TIME WORK STOPPED (#253) field. Additionally, if a date and time is entered in these fields it cannot precede the date/time in the DATE/TIME WORK STOPPED (#253) field. The ASISTS UNION INFORMATION File (#2263.7) has been added. Fields in this file include: UNION NAME (#.01) This is the formal name of the Union and can be 3 to 50 characters. UNION ACRONYM (#1) This field is the Unions Acronym or abbreviation. An example would be AFGE. UNION REPRESENTATIVE (#2) This field contains the Union Representative's name for the Union. It will be used to send the MailMan bulletin to if the employee consents to sending information regarding their claim to the Union. This patch addresses one NOIS: PHI-0600-21178 This patch addresses one E3R - 12163 ================INSTALLATION INSTRUCTIONS ================= If installed during the normal work day it is recommended that the following menu options (File #19) and all of their descendants be disabled to prevent possible conflicts while running the KIDS Install. Other VISTA users will not be affected. ASISTS Employee Health Menu [OOPS EMP HEALTH MENU] ASISTS Employee Menu [OOPS EMP MENU] ASISTS Safety Officers Menu [OOPS SAFETY MENU] ASISTS Supervisor Menu [OOPS SUP MENU] ASISTS Union Menu [OOPS UNION MENU] ASISTS Worker's Compensation Menu [OOPS WORKER'S COMP MENU] Install Time - 2 minutes 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. DISABLE ROUTINE MAPPING (DSM for Open VMS sites only) ----------------------- Disable routine mapping on all systems for the routines listed in step 3 below. NOTE: If the routines included in this patch are not currently in your mapped routine set, please skip this step. 3. ROUTINES SENT WITH PATCH ------------------------ The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;1.0;ASISTS;**[patch list]**;Jun 01, 1998 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ------------ ------------ ----------- ---------- OOPSDM 1993020 2547198 10 OOPSDOL1 13072595 13433218 8,10 OOPSDOL2 11618557 11849463 8,10 OOPSDOLX 3718903 4584201 8,10 OOPSEMP1 4401239 5698604 1,3,5,8,10 OOPSEMP2 19252200 19244605 8,10 OOPSEMPB 12350593 12343058 8,10 OOPSEUT New 390747 10 OOPSMBUL 3369678 3042701 1,2,7,8,10 OOPSPUT1 4142364 4161692 4,10 OOPSUTL3 7843687 9184013 8,10 OOPSUTL4 6122244 9807880 3,5,8,10 OOPSVAL1 7070532 11839452 1,3,5,8,10 OOPSWCSE New 5901255 10 Total number of routines: 14 4. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global Select Installation Option: 5. Select Installation Option: -------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter OOPS*1.0*10): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 6. Select Installation Option: Install Package(s) ---------------- **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO c. When prompted 'Want to DISABLE Scheduled Options and Menu Options and Protocols? YES//' answer YES. d. When prompted 'Enter options you wish to mark as 'Out Of Order':' enter the following options: ASISTS Employee Health Menu [OOPS EMP HEALTH MENU] ASISTS Employee Menu [OOPS EMP MENU] ASISTS Safety Officers Menu [OOPS SAFETY MENU] ASISTS Supervisor Menu [OOPS SUP MENU] ASISTS Union Menu [OOPS UNION MENU] ASISTS Worker's Compensation Menu [OOPS WORKER'S COMP MENU] e. When prompted 'Enter protocols you wish to mark as 'Out Of Order': ' press return. 7. REBUILD MAPPED ROUTINE(S) (DSM for Open VMS sites only) ------------------------- Optional - Include the routines distributed with this patch in the mapped routine set. NOTE: This step is only necessary if you performed step 2 or if you wish to include the routines in your mapped set. Routine Information: ==================== Routine Name: - OOPSEMP1 Routine Checksum: Routine Name: - OOPSMBUL Routine Checksum: Routine Name: - OOPSVAL1 Routine Checksum: Routine Name: - OOPSDM Routine Checksum: Routine Name: - OOPSDOLX Routine Checksum: Routine Name: - OOPSEMPB Routine Checksum: Routine Name: - OOPSEMP2 Routine Checksum: Routine Name: - OOPSUTL3 Routine Checksum: Routine Name: - OOPSUTL4 Routine Checksum: Routine Name: - OOPSWCSE Routine Checksum: Routine Name: - OOPSDOL1 Routine Checksum: Routine Name: - OOPSDOL2 Routine Checksum: Routine Name: - OOPSEUT Routine Checksum: Routine Name: - OOPSPUT1 Routine Checksum: ============================================================================= User Information: Entered By : HOWELL,LYNN Date Entered : AUG 02, 2000 Completed By: PHELPS,TY Date Completed: MAY 24, 2001 Released By : MORRIS,DELISA Date Released : MAY 24, 2001 ============================================================================= Packman Mail Message: ===================== $END TXT