$TXT Created by WILBUR,CHARLES V at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Tuesday, 11/16/04 at 12:01 ============================================================================= Run Date: NOV 18, 2004 Designation: OOPS*2*8 Package : OOPS - ASISTS Priority: Mandatory Version : 2 SEQ #7 Status: Released Compliance Date: DEC 19, 2004 ============================================================================= Associated patches: (v)OOPS*2*4 <<= must be installed BEFORE `OOPS*2*8' Subject: ASISTS NOIS AND ENHANCEMENT REQUESTS Category: - Enhancement (Mandatory) - Routine Description: ============ The purpose of this patch is to provide fixes and updates to the ASISTS GUI. This patch contains a new GUI version, which needs to be installed by running the OOPS2_8.EXE file. Once the files have been installed they can be copied or moved to other locations without further requirement to run the installation program. This patch addresses the following New Service Request (NSR): ------------------------------------------------------------- There is no NSR associated with this patch. This patch addresses the following NOIS message(s): --------------------------------------------------- AUG-0304-32633 What is quick report When a user runs the Incident Report Option and minimizes the report display and then tries to run it again they receive an error message that 'A component named quick report already exists'. Only one report can be run at a time, therefore, modifications have been made to the Incident Report Option so that the report must be closed before it can be run again. A message is displayed notifying the user to close the open report. LOU-0102-40050 DATE/TIME INJURY OCCURED WRONG This NOIS reports problems with how the Date/Time Injury occurred is working. The ASISTS Technical Advisory Group (TAG) has determined new functional requirements for the following four fields in the ASISTS ACCIDENT REPORTING File (#2260): DATE/TIME OF OCCURRANCE (field # 4), DATE/TIME INJURY OCCURRED (field #109), DATE OF THIS NOTICE (field # 110), and the DATE OF NOTICE RECEIVED (field #175). The details of the modifications can be found in item #3 under TAG enhancements below. This patch addresses the following unreported bugs: --------------------------------------------------- 1. In the Complete/Validate/Sign CA1 and Complete/Validate/Sign CA2 options error checking has been added so that if Retirement is changed from 'Other' to a different value, the Retirement Description field is cleared (data removed) to maintain data integrity. 2. In the Complete/Validate/Sign CA1 option, if the response to field 'Employee's Willful Misconduct, Intoxication, or Intent to Injure Self or Another :' is changed from Yes to No, error checking has been added to remove the text in the Explain the misconduct field to maintain data integrity. 3. Additional error checking has been incorporated in the Edit Site Parameter option to ensure that a station selected for editing is 'active'. 4. The Create Accident Illness Report (2162) Option has been modified to allow entry of the date of birth (DOB) and/or the gender (SEX) of an employee if either of those fields are not populated in the PAID Employee Master File (#450). 5. The Incident Report Option under the Reports Menu on the Employee Health, Safety, and Workers' Comp menus does not properly print an Excel Spreadsheet. When the Print button is clicked the spreadsheet displays to the screen but does not print. This has been corrected so that when the Print button is clicked, the spreadsheet is sent to the printer and is not displayed. 6. Error checking has been incorporated on all Zip Code / State fields in ASISTS (in the options: Create Accident/Illness Report, Complete/Validate/Sign Accident Report (2162), Complete/Validate/Sign CA1, the Witness Form Zip and State when entered in the CA1, Complete/Validate/Sign CA2, and the Request for Compensation (CA7)) to ensure that the Zip Code exists (in the ZIP CODE File (#5.11)) and that it is valid for the corresponding State field (the State entered by the user is the state listed for that Zip Code). The error checking is done at the time the claim is signed (not when the save button is clicked). This should help to reduce errors reported when claims are submitted electronically to DOL. This patch addresses the following Technical Advisory Group (TAG) requested Enhancements: -------------------------------------------------------------- 1. Expand the OWCP Chargeback code to accept 4 numeric and 2 alpha characters. A new field has been added for the OWCP Chargeback Code Suffix. This will enable an entry from the approved Department of Labor (DOL) Chargeback code table and the entry of a free text 2 character suffix. The suffix is not required, but if entered, will be appended to the chargeback code when it is displayed. This new field can be entered on the OWCP tab in the Complete/Validate/Sign CA1 and Complete/Validate/Sign CA2 Options. The Edit Site Parameter option has also been modified to allow entry of the OWCP Chargeback Suffix in the Default Physician form when adding or editing a Station. When a Suffix is entered for a station, it will be the default value for that station in the CA-1 or CA-2 options. A post-init routine will be run to auto-populate the new 6 alphanumeric character field with the existing OWCP Chargeback code. 2. Modifications have been made to how block 36 is completed on the CA-1 Form. The changes have been made to the Complete/Validate/Sign CA1 Option and impact the following tabs: Work Schedule, Third Party, and Physician. These new changes can be seen from the Supervisor, Safety and Workers' Compensation menus. The nine (9) Reasons for Controverting the claim (from the last page of the printed form) have been added to the Physician tab. If the response to the 'Does the agency controvert this claim' question is Yes, one (1) of the reasons for controvert must be selected in order to sign the CA1. If the response to the 'Does the agency dispute this claim' question is yes, then a free text entry in the 'State the Reason for Dispute in Detail' memo box is required in order to sign the CA1. If either of the Yes/No questions are changed from Yes to No, then the entry in corresponding field is removed (blanked) to maintain data integrity. The 'Does the agency controvert this claim' is required while the 'Does the agency dispute this claim' is not in order to sign the CA1. The system will now append the 'Reason for Controvert' text to the text entered in the dispute field when the CA-1 is printed and when the claim is sent to DOL. Therefore, while the total maximum number of characters that can be entered in the dispute field is 528, the number of characters in the actual dispute field is reduced by the number of characters in the selected Reason for Controvert' text, if entered. If the agency does not controvert the claim but does dispute it then 528 total characters can be entered in the dispute field. Adding the 'Reason for Controvert' question on the Physician tab required moving fields to the Work Schedule and Third Party tabs. The Pay Rate when Employee Stopped Work and Per fields were moved to the Work Schedule tab. The prompts: Date Employee first received medical care, Do medical reports show employee is Disabled for Work, Does your Knowledge of the Facts agree with Statements of the Employee, and Explanation were moved to the Third Party tab. 3. Modifications have been made in the Complete/Validate/Sign CA1 option to the Date of this Notice on the Employee tab, the Date/Time Injury Occurred on the Injury/Witness tab, the Date/Time of Injury and the Date of Notice Received on the Work Schedule tab. The Date/Time Injury Occurred and the Date/Time of Injury are populated with the Date/Time of Occurrence from the Stub Record and can no longer be edited. If either of these dates are incorrect, the claim status should be changed to deleted and a new claim entered with the correct date. The Date of Notice Received cannot be before the Date of this Notice and both notice dates cannot be before the Date/Time of Injury in order to sign the CA1. 4. Modifications have been made to the Station Number lookup in the following options: Create Accident/Illness Report, Complete/Validate/Sign Accident Report (2162), Complete/Validate/Sign CA1 (Duty Station), Complete/Validate/Sign CA2 (Duty Station), Edit/Validate Stub Record (Employee Health Menu), Log of Federal Occupational Injuries and Illnesses, Log of Needlestick Incidents, Print Accident Report Status, Incident Reports, and the new (see below) Filing Instructions Report (Workers' Comp Menu only). This enhancement works the same way in each option regardless of the menu the option it is called from. The intent of this modification is to make selecting a station number easier. The stations entered in the Edit Site Parameter Option will be used to build the default list of stations that can be selected in any of the options listed above. Additionally, there will be an entry, 'All Stations'. If the user selects 'All Stations', ASISTS will retrieve all the stations in the Institution File (#4). This will enable selecting stations from a pre-determined 'short' list of 'valid' choices or from all stations, if needed. If a station that is not entered in Edit Site Parameter option is selected (from the 'All Stations' list), it will be the default value (if the data is saved) the next time that option is accessed. In the Create Accident Illness Report option once the 'All Station' choice is selected, the short list will no longer be available. The user will need to select from all the stations or exit the option without saving and start over OR complete the claim and edit the station using the Complete/Validate/Sign Accident Report (2162) option. If a station is selected from the 'All Stations' list from an option other than the Create Accident Illness Report, Log of Federal Occupational Injuries and Illnesses, Log of Needlestick Incidents, Print Accident Report Status, Incident Reports, or the Filing Instructions Report, the 'short' station list will be restored after the data is saved and refreshed. The only difference between the Duty Station field in the Complete/Validate/Sign CA1 option and the Complete/Validate/Sign CA2 option is how the list is generated now using the 'short' station list. The logic for filling 'blank' fields in the Duty Station and Agency fields has not been changed. 5. Added a new menu option, the Filing Instructions Report, only on the Workers' Compensation menu. This report allows the user to enter a Start Date, End Date, and either all stations or a single station. The report can be printed to a printer or previewed on the screen. The report counts the number of occurrences of each type of filing instruction (ASISTS ACCIDENT REPORTING File, #2260, field #174): No lost time and no medical expenses, No lost time, medical expensed incurred, Lost time covered by leave LWOP or COP, First aid injury, and No Data Entered for all CA-1 claims in the report date range. The report includes both open and closed cases in the date range. 6. The Edit Site Parameter option has been added to the Workers' Compensation menu. 7. Modifications have been made to the Complete/Validate/Sign Accident Report (2162) on the General Settings tab. Two (2) new fields have been added, the Body Part Group and the Additional Body Part Group. These two fields have similar functionality and allow the user to narrow the entries in the Body Part Most Affected and Additional Body Part Most Affected list to help make the selection process easier. When a selection is made in the Body Part Group list, the entries in the Body Part Most Affected list are limited to a smaller group of body parts. If no Body Part Group is selected, the entire list of ASISTS DOL ANATOMICAL LOCATION CODES File (#2261.1) is used to populate the Body Part Most Affected list. If the Body Part Group is changed, the Body Part Most Affected is blanked. This is also true for the Additional Body Part fields. This will help to ensure data integrity. The body part group to body part internal mapping was determined by the ASISTS TAG. 8. Modifications have been made to the Complete/Validate/Sign CA1 and Complete/Validate/Sign CA2 to enable and require the employee to complete and sign the Dual Benefits form and for the Workers' Compensation (WC) specialist to counter-sign. After the employee indicates that they have read and understood the bill of rights when accessing a claim, the new Dual Benefits form is presented for employee completion. The employee must indicate if they are a Veteran or not. If they are a Veteran, then they must indicate if they are currently receiving military benefits and/or if they have a pending claim. If the response to either of these questions is Yes, then the employee must enter the Veteran Benefits Administration (VBA) Number, the body parts involved in the claim, and the condition accepted in the claim. The employee is the only one who can complete these questions and sign the employee portion of the Dual Benefits form. The Dual Benefits form does not have to be signed when completing it or the CA-1 or CA-2, but it must be signed by the employee before the employee can sign their portion of the CA-1 or CA-2. If the employee exits the Dual Benefit form, enters the CA form and then wants to re-access the Dual Benefits form, all they need to do is re-select the CA claim and then the Dual Benefits form will be presented again. If the employee has signed the Dual Benefits form and re-accesses the CA claim, the system will prompt them: 'You have already signed the Dual Benefit form, do you wish to edit?'. A No response results in immediate access to the CA claim, a Yes response removes their signature and presents the Dual Benefits form for editing. The employee can access the Dual Benefits form as long as they have not signed the CA claim and the WC specialist has not counter-signed the Dual Benefits form. The WC specialist can only view the information entered by the employee and can only sign after the employee has signed the Dual Benefits form. Once the WC Specialist has signed the Dual Benefits form, it is not presented again to either the employee or WC specialist. Error checking when electronically signing the Dual Benefits form is similar to the other ASISTS forms. The Dual Benefits form can be printed directly from the Dual Benefits form or from a separate menu option, Print Dual Benefit Form which has been added to the Employee and WC menus. 9. The ability to complete a new form has been provided. The CA-7 form can now be completed by the employee and WC specialist. A new menu option, Request For Compensation (CA7), has been added to the Employee and WC menus. At this time, the CA-7 must be mailed or faxed to DOL, it cannot be electronically transmitted although that enhancement may be made in the future. In conjunction with this enhancement a new menu option has been added to the Employee and WC menu to print a CA7, called Print CA7. Additionally, the Print Blank CA1/CA2 on the WC menu (only) has been modified to print a blank CA7. On the WC menu, the option name has been changed to Print Blank CA1, CA2 or CA7. In order for a CA-7 case to be created, it must be linked to an existing CA-1 or CA-2 and there can be multiple CA-7 cases for each CA. The CA-7 has been organized by the Sections on the hardcopy form. From the Employee menu, when an employee selects the Request For Compensation (CA7) option, the first tab of a CA-7 is displayed. A selection box similar to the CA-1 and CA-2 has a list of existing CA-7 cases for that employee. The employee can select an existing claim or click the 'New' button to create a new CA-7. If a new CA-7 is created, the user will be asked which CA to link it to by providing a list of that employee's existing open and closed CA-1's and CA-2's. The employee will then be able to complete and sign the information on page 1 of the hard copy CA-7 form dated Nov. 1999. A new CA-7 case must be created for each type of compensation being requested from Section 2 of the CA-7. The employee will be able to electronically sign the CA-7 and will be able to edit it as long as the WC specialist has not also signed the CA-7. In Section 5, up to three (3) dependents can be entered. From the WC menu, the WC specialist must first select an employee to work with before being able to select a CA-7. Therefore a form similar to the employee lookup form will be presented for the user to select the individual to work with. Once the individual is selected, a list of CA-7's will populate the selection list (like the CA-1 and CA-2) so the user can choose an existing CA-7 to work with. If the WC specialist needs to initiate a new CA-7 for that individual, the 'New' button would be clicked and the user would be presented with a list of open and closed CA-1's and CA-2's for that person. The user would select the existing CA and the system would display a new (mostly blank) CA-7 to be completed. The WC specialist can complete both the employee (page 1) and the agency portion (page 2) of the CA-7 but CANNOT sign for the employee. In Section 8 on page 2 of the CA-7, up to three (3) Additional Pay Types can be entered for both the Date of Injury and Date Employee Stopped Work areas. Section 10 will be 'pulled' from the Employee Master PAID File (#450), fields FEGLI CODE (#226) and HEALTH INSURANCE (#231). Once the WC specialist has signed the CA-7 case, the employee cannot access it. However, the WC specialist can access the case. If the WC specialist selects a case they have previously signed their electronic signature will be removed and they will need to re-sign the case. The CA-7 does not have a case status so nothing 'closes' the case. It will be the responsibility of the WC specialist to ensure cases are properly signed by the employee as well as themselves. SOFTWARE RETRIEVAL ------------------ All VA Medical Centers are encouraged to use the TCPIP FTP functionality to obtain the GUI portion of the software from one of the following OI Field Office ANONYMOUS.SOFTWARE directories. The KIDS build will be distributed in the normal fashion. OI Field Office FTP Address ---------------- ----------- Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov VistA Download Site download.vista.med.va.gov FILE NAMES DESCRIPTION ADDITIONAL INFO File Name Contents Retrieval Format Size --------- -------- ---------------- ---- OOPS2_8.EXE ASISTS executable BINARY 6,673 KB DOCUMENTATION: ============================================= File Name Description --------- ----------- OOPS_PATCH 4-8_RN.PDF ASISTS patch 8 Release Notes The preferred method is to FTP the file from: download.vista.med.va.gov Sites may retrieve the documentation directly using FTP from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Albany: ftp.fo-albany.med.va.gov Hines: ftp.fo-hines.med.va.gov Salt Lake City: ftp.fo-slc.med.va.gov The Release Notes are also located in the online help of the GUI. Test Sites ---------- Albany VAMC Dallas VAMC Lake City VAMC Long Beach VAMC INSTALLATION ------------ It is recommended that this patch be installed when no ASISTS users are on the system. Install time: Less than 5 minutes. ================== INSTALLATION INSTRUCTIONS ================== 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. DISABLE ROUTINE MAPPING (DSM for Open VMS sites only) ----------------------- Disable routine mapping on all systems for the routines listed in step 3 below. NOTE: If the routines included in this patch are not currently in your mapped routine set, please skip this step. 3. COMPONENTS SENT WITH PATCH -------------------------- The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;2.0;ASISTS;**8**;Jun 03, 2002 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ------------ ------------ ----------- ---------- OOPSDOLX 5717339 5798771 8 OOPSGUI1 7743321 8798276 4,8 OOPSGUI2 8231864 8902468 2,4,8 OOPSGUI3 7239317 7809575 8 OOPSGUI4 10854533 10894486 4,8 OOPSGUI5 9029028 9503907 2,8 OOPSGUI6 9545708 10074009 4,8 OOPSGUI8 5822984 6453889 8 OOPSGUIC New 8064063 8 OOPSGUID New 6279900 8 OOPSGUIR New 2154918 8 OOPSGUIS New 5268549 8 OOPSUTL1 7993041 8181199 8 OOPSXV25 New 571908 8 The following is a list of fields included in this patch: (NOTE: These are new fields.) Field Name (Number) File Name (Number) ------------------- ------------------ OWCP SUFFIX(330) ASISTS ACCIDENT REPORTING FILE (2260) OWCP CODE(331) ASISTS ACCIDENT REPORTING FILE (2260) The following is a list of files included in this patch: UP SEND DATA USER DATE SEC. COMES SITE RSLV OVER FILE # NAME DD CODE W/FILE DATA PTS RIDE ------------------------------------------------------------------------------ 2262.4 ASISTS REASON FOR CONTROVERT FILE YES NO YES OVER NO NO 2262.5 ASISTS ADDITIONAL PAY TYPES FILE YES NO YES OVER NO NO 2263.8 ASISTS BODY PART GROUPINGS FILE YES NO YES OVER NO NO 2264 ASISTS COMPENSATION CLAIM (CA7) FILE YES NO YES OVER NO NO Total number of routines: 14 4. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation .. Select Kernel Installation & Distribution System Option: INStallation --- 1 Load a Distribution 2 Verify Checksums in Transport Global 3 Print Transport Global 4 Compare Transport Global to Current System 5 Backup a Transport Global 6 Install Package(s) Restart Install of Package(s) Unload a Distribution 5. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL. (When prompted for the INSTALL NAME, enter OOPS*2.0*8): a. Backup a Transport Global - This option will create a backup message of any routines exported with the patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 6. INSTALL KIDS PATCH ------------------ **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO. c. When prompted 'Want to DISABLE Scheduled Options and Menu Options and Protocols? YES// answer NO. 7. REBUILD MAPPED ROUTINE(S) (DSM for Open VMS sites only) ------------------------- Optional - Include the routines distributed with this patch in the mapped routine set. NOTE: This step is only necessary if you performed step 2 or if you wish to include the routines in your mapped set. Routine Information: ==================== Routine Name: - OOPSDOLX Routine Checksum: Routine Name: - OOPSGUI1 Routine Checksum: Routine Name: - OOPSGUI2 Routine Checksum: Routine Name: - OOPSGUI3 Routine Checksum: Routine Name: - OOPSGUI4 Routine Checksum: Routine Name: - OOPSGUI5 Routine Checksum: Routine Name: - OOPSGUI6 Routine Checksum: Routine Name: - OOPSGUI8 Routine Checksum: Routine Name: - OOPSGUIC Routine Checksum: Routine Name: - OOPSGUID Routine Checksum: Routine Name: - OOPSGUIR Routine Checksum: Routine Name: - OOPSGUIS Routine Checksum: Routine Name: - OOPSUTL1 Routine Checksum: Routine Name: - OOPSXV25 Routine Checksum: ============================================================================= User Information: Entered By : WILBUR,CHARLIE Date Entered : NOV 15, 2004 Completed By: LANIGAN,VASSER Date Completed: NOV 16, 2004 Released By : MORRIS,DELISA Date Released : NOV 18, 2004 ============================================================================= Packman Mail Message: ===================== $END TXT