$TXT Created by HOLLOWAY,THOMAS at MNTVBB.FO-WASH.MED.VA.GOV (KIDS) on Thursday, 08/04/05 at 12:07 ============================================================================= Run Date: OCT 26, 2005 Designation: PRC*5.1*86 Package : PRC - IFCAP Priority: Mandatory Version : 5.1 SEQ #74 Status: Released Compliance Date: NOV 26, 2005 ============================================================================= Associated patches: (v)PRC*5.1*81 <<= must be installed BEFORE `PRC*5.1*86' Subject: DYNAMED - STOCKROOM BOC AND RECEIVING REPORT ISSUES Category: - Routine Description: ============ This patch corrects two issues related to the interface between the DynaMed inventory system and IFCAP. The first issue relates to the inappropriate use of BOC 2696, and the second to a problem that occurs when a Receiving Report is deleted prior to being signed. *************************** NOTE ************************************* * The changes distributed in this patch will only affect sites * * using the DynaMed software but ALL SITES should load this * * patch in order to maintain proper patch sequences. * ************************************************************************ ASSOCIATED REMEDY TICKETS: ========================= 1. HD105149 DynaMed Stockroom BOC issue 2. HD105152 DynaMed -- Receiving Report Cancellation Issue PARTICIPATING TEST SITES: ========================= Salisbury, NC Bay Pines, FL Upstate New York HCS REMEDY OVERVIEW: ============== 1. HD105149 DynaMed Stockroom BOC issue Problem: -------- In DynaMed, a BOC (Budget Object Code) is associated with every item in a Stockroom. That BOC can be any valid BOC associated with Cost Centers of the Stockroom's Fund Control Point. In IFCAP, BOC 2696 is only valid for items in the Supply Fund Warehouse. If the Stockroom user in DynaMed attaches BOC 2696 to an item and the Warehouse issues the item, the IV transaction send to IFCAP references 2696 as the Buyer's BOC for this item. IFCAP accepts the transaction and updates the running balances for the Stockroom and Warehouse Fund Control Points. When the IV transaction is forwarded to FMS, however, the transaction rejects and the General Ledger is not updated. Resolution: ----------- Modify the software processing the HL7 message from DynaMed to validate that IV transactions do not have 2696 as a Buyer's BOC. If a message does contain this BOC, reject the transaction before updating IFCAP's running balances and creating the IV transaction for FMS by sending an Application Error message back to DynaMed indicating that the transaction has been rejected because of an invalid Buyer's BOC. Note: ----- The correct name for BOC 2696 is: Supply Fund Inventory - Held for Sale. If your BUDGET OBJECT CODE file [#420.2] has a different value for 2696 you should consider correcting it. The official reference for this is VA HANDBOOK 4671.2 which can be found at: http://www.va.gov/publ/direc/finance/v4671_2hr1.htm The name can be edited with menu option: BUDGET UTILITIES MENU FCP/CC/BOC Management Menu BOC Management Menu Add/Edit BOC 2. HD105152 DynaMed -- Receiving Report Cancellation Issue Problem: -------- Using the option 'Receipt of Purchase Order' [PRCHPM PO REC], if the user decides to delete a Receiving Report (RR) without printing or editing the report, there is no electronic signature code associated with it, so the system treats the RR as a cancellation and is sent to DynaMed. Resolution: ----------- Modified the system to not send these cancellations to DynaMed. ROUTINE SUMMARY =============== The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;5.1;IFCAP;**[patch list]**;Oct 20, 2000 CHECK^XTSUMBLD results Routine Before Patch After Patch Patch List -------- ------------ ----------- ---------- PRCV442A 12286904 12666661 81,86 PRCV442B 12034077 11833414 81,86 PRCVIBH 21831711 22129867 81,86 CHECK1^XTSUMBLD results Routine Before Patch After Patch Patch List -------- ------------ ----------- ---------- PRCV442A 47663562 50305344 81,86 PRCV442B 43908570 43609146 81,86 PRCVIBH 96641654 98169766 81,86 Number of Routines = 3 ================INSTALLATION INSTRUCTIONS ================= This patch can be installed with users on the system, however several options will need to be disabled (see step 4). If your site uses the DynaMed software, the patch should be installed when DynaMed users are off of the system. Install Time - less than 5 minutes. 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter PRC*5.1*86): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ------------------ **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' answer YES d. When prompted 'Enter options you wish to mark as 'Out Of Order':' Enter the following options: Amendment Processing [PRCFA AMENDMENT PROCESSING] Process Receiving Report [PRCFA RECEIVING REPORT] Process Purchase Card Menu [PRCH PROCESS PC] Receipt of Purchase Order [PRCHPM PO REC] Delete a Receiving Report [PRCHPM PO DEL REC] New Purchase Order [PRCHPC PO ADD] Edit an Incomplete Purchase Order [PRCHPC PO EDIT] e. When prompted 'Enter protocols you wish to mark as 'Out Of Order':' press . Routine Information: ==================== Routine Name: PRCV442A Routine Name: PRCV442B Routine Name: PRCVIBH ============================================================================= User Information: Entered By : HOLLOWAY,THOMAS J Date Entered : JUL 28, 2005 Completed By: WERNER,GARY Date Completed: OCT 21, 2005 Released By : NELSON,VICKI M Date Released : OCT 26, 2005 ============================================================================= Packman Mail Message: ===================== $END TXT