$TXT Created by MINARDI,CHRISTOPHER P. at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Wednesday, 04/12/06 at 07:56 ============================================================================= Run Date: APR 25, 2006 Designation: PRCA*4.5*241 Package : PRCA - ACCOUNTS RECEIVABLE Priority: EMERGENCY Version : 4.5 SEQ #215 Status: Released Compliance Date: APR 26, 2006 ============================================================================= Associated patches: (v)PRCA*4.5*159<<= must be installed BEFORE `PRCA*4.5*241' (v)PRCA*4.5*237<<= must be installed BEFORE `PRCA*4.5*241' (v)IB*2*340 <<= must be installed BEFORE `PRCA*4.5*241' Subject: EXEMPT INTEREST CHARGES FOR KATRINA VETERANS Category: - Routine - Enhancement () - Data Dictionary Description: ============ This patch is the last in a series of patches that adjusts the accounts of veterans affected by Hurricane Katrina. This patch has been released in conjunction with Integrated Billing patch IB*2*340. Patch IB*2*340 must be installed before this patch. The purpose of this patch is to support the VHA Chief Business Office (CBO) request to automatically cancel all veteran co-payments, charged to veterans affected by Hurricane Katrina, for treatment provided from 8/29/05 through 2/28/06. This action has been approved by the Office of the Under Secretary for Health. Upon installation, this patch will queue a post initialization process, to be executed immediately, that provides two pieces of functionality: 1. Exemption of Interest Charges Added Between 8/29/05 and 4/30/06 The post initialization will exempt interest and administrative charges that have been added between 8/29/05 and 4/30/06, for veterans affected by Hurricane Katrina. Most of these charges were exempted by patch PRCA*4.5*237. However, some interest charges were not exempted, such as in cases where a veteran made a payment that eliminated the interest balance on the applicable receivable. This process will credit the veteran for any interest charges that were not exempted with patch PRCA*4.5*237, by exempting the corresponding receivable, reducing the veteran's other open or active receivables, or creating a pre-payment. Note that suspended receivables will not be reduced. 2. Cancelling Co-payments for Treatment Provide Between 8/29/05 and 2/28/06 Veterans affected by Hurricane Katrina, who were billed co-payment charges for treatment provided from 8/29/05 to 2/28/06, will be excused from payment of those charges. These charges will be cancelled in Accounts Receivable, but not in Integrated Billing, so veterans' medication co-payment maximum annual billing caps and Means Test billing clocks will not be adjusted. The post initialization process will invoke the software installed with patch IB*2*340 to identify the co-payment charges that need to be cancelled. The Integrated Billing software will in turn invoke Accounts Receivable to decrease the receivable associated with the charge, decrease any other open or active receivable if necessary, or create a pre-payment for the veteran if necessary. Note that suspended receivables will not be decreased. A more detailed description of this processing may be found in the IB*2*340 patch description. Upon completion of this process, a bulletin with the subject "Job Completion - PRCA*4.5*241 Post Initialization" will be sent to the members of the PRCA ADJUSTMENT TRANS mail group with the following statistics: - Number of Veterans with Interest Exempted - Total Amount of Interest Exempted - Number of Veterans with Charges Cancelled - Total Amount of Charges Cancelled - Total Amount of Held Charges Cancelled ** Please Note: Each site should forward this bulletin to their VISN Business Implementation Manager, who will compile the results and send them to Josie Boisvert of the Chief Business Office. This patch also modifies the following options by displaying an indicator if a veteran was affected by Hurricane Katrina: o Profile of Accounts Receivable [PRCAC PROFILE] o Account Profile [RCDP ACCOUNT PROFILE] o Bill Profile [RCDP BILL PROFILE] ************************* SPECIAL NOTES ************************* In about 1% cases, there is an over-crediting that occurs because some sites have already written-off bills that would have had been canceled by this patch. If your site suspects that some over-crediting due to these write-offs has occurred, PLEASE enter a Remedy ticket for EVS assistance. The issue was discussed with the Chief Business Office (CBO), and they concurred with releasing the software. Additionally, when a Hurricane Katrina affected veteran has a suspended bill and is eligible for exemptions, the software creates a pre-payment for the amount of the charges to be exempted. This works in accordance with current Accounts Receivable functionality, which does not touch suspended bills. This issue was discussed with CBO, and they agree that the Accounts Receivable functionality should not be changed. CBO will be sending out a message to all sites soon providing further information related to these notes and the Hurricane Katrina project. ************************************************************************ This patch addresses the following New Service Request (NSR): ------------------------------------------------------------- There is no NSR associated with this patch. This patch addresses the following NOIS/Remedy Ticket(s): --------------------------------------------------------- There are no NOIS/Remedy tickets associated with this patch. Overview of NOIS/Remedy Ticket(s): ---------------------------------- N/A Components Sent With Patch -------------------------- Routines: ----------- The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;;*[patch list]**;Mar 20, 1995 ROUTINE SUMMARY: ================ The following is a list of the routine(s) included in this patch. The second line of each of these routine(s) will look like: ;;4.5;Accounts Receivable;**[patch list]**;Mar 20, 1995 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== ========== PRCADR 9582123 9661535 21,45,108,141,241 PRCADR2 9782986 9934108 45,104,108,149,141 172,241 RCDPAPLI 10892579 11194900 114,141,241 RCDPBPLM 13962473 14380756 114,153,159,241 RCEXINAD 10600239 10764855 237,241 RCKATP N/A 10211959 241 RCKATPD N/A 3396228 241 ;;4.5;Accounts Receivable;**[patch list]**;Mar 20, 1995 CHECK1^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== ========== PRCADR 14913380 15191429 21,45,108,141,241 PRCADR2 15135581 15487000 45,104,108,149,141 172,241 RCDPAPLI 40599018 42722904 114,141,241 RCDPBPLM 50396509 53138816 114,153,159,241 RCEXINAD 27913240 28426860 237,241 RCKATP N/A 52172732 241 RCKATPD N/A 7389792 241 Total number of routines - 7 The following file is included in this patch: UP SEND DATA DATE SEC. COMES SITE RSLV FILE # NAME DD CODE W/FILE DATA PTS -------------------------------------------------------------------- 340 AR DEBTOR YES NO NO NO This file is being exported with the following two new fields: Field Name (Number) Function ------------------- -------- ACCT. PROCESSED (KATRINA) (#.08) This field will be used to flag veterans for whom interest charges have been exempted, to prevent duplicate processing. COPAY CHARGES CANCELLED? (#.09) This field will be used to flag veterans for whom co-payment charges have been cancelled, to prevent duplicate processing. Test Sites: ----------- Alexandria Biloxi Houston Little Rock Loma Linda Louisville New Orleans Wilmington Pre/Post Installation Overview ------------------------------ Upon installation, this patch will queue a post implementation job to run immediately. This job will exempt interest charges and cancel co-payment charges, as described above. This queued job may run from 30-60 minutes, depending upon the number of veterans flagged with the Hurricane Katrina indicator at your facility. When the job is completed, a mail message will be sent to the users of the PRCA ADJUSTMENT TRANS mail group, as well as the installer of the patch. It is preferable if the patch is installed after normal business hours, but it can be installed during the day when Accounts Receivable users are on-line. ================INSTALLATION INSTRUCTIONS ================= If installed during the normal workday, it is recommended that the following options in the OPTION (#19) file be disabled: Profile of Accounts Receivable [PRCAC PROFILE] Account Profile [RCDP ACCOUNT PROFILE] Bill Profile [RCDP BILL PROFILE] Install Time - less than 5 minutes, since the post initialization only queues a job to run. *********************************************************** 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global Select Installation Option: 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter PRCA*4.5*241): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ------------------ **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES// YES d. When prompted 'Enter options you wish to mark as 'Out Of Order':', enter the following options: Profile of Accounts Receivable [PRCAC PROFILE] Account Profile [RCDP ACCOUNT PROFILE] Bill Profile [RCDP BILL PROFILE] e. When prompted 'Enter protocols you wish to mark as 'Out Of Order':' press . Routine Information: ==================== The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCADR Before: B14913380 After: B15191429 **21,45,108,141,241** Routine Name: PRCADR2 Before: B15135581 After: B15487000 **45,104,108,149,141,172,241** Routine Name: RCDPAPLI Before: B40599018 After: B42722904 **114,141,241** Routine Name: RCDPBPLM Before: B50396509 After: B53138816 **114,153,159,241** Routine Name: RCEXINAD Before: B27913240 After: B28426860 **237,241** Routine Name: RCKATP Before: n/a After: B52172732 **241** Routine Name: RCKATPD Before: n/a After: B7389792 **241** ============================================================================= User Information: Entered By : FERRARESE,MARY ANN Date Entered : DEC 05, 2005 Completed By: KUREK,STANLEY M Date Completed: APR 25, 2006 Released By : MURRAY,JOHN J Date Released : APR 25, 2006 ============================================================================= Packman Mail Message: ===================== $END TXT