$TXT Created by CURRO,MARY ANNE at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Thursday, 08/07/03 at 10:58 ============================================================================= Run Date: SEP 17, 2003 Designation: PRCA*4.5*191 Package : PRCA - ACCOUNTS RECEIVABLE Priority: EMERGENCY Version : 4.5 SEQ #172 Status: Released Compliance Date: SEP 22, 2003 ============================================================================= Associated patches: (v)PRCA*4.5*101<<= must be installed BEFORE `PRCA*4.5*191' (v)PRCA*4.5*153<<= must be installed BEFORE `PRCA*4.5*191' (v)PRCA*4.5*170<<= must be installed BEFORE `PRCA*4.5*191' (v)PRCA*4.5*174<<= must be installed BEFORE `PRCA*4.5*191' (v)PRCA*4.5*176<<= must be installed BEFORE `PRCA*4.5*191' (v)PRCA*4.5*178<<= must be installed BEFORE `PRCA*4.5*191' (v)PRCA*4.5*182<<= must be installed BEFORE `PRCA*4.5*191' Subject: CHANGES FOR END OF MONTH ACCOUNTING Category: - Routine Description: ============ The Department of the Treasury has directed all federal agencies to accelerate SF 224 (Statement of Transactions), and other external reporting at the End of the Accounting Month (EOAM). To comply with these external reporting changes, VA's Financial Management System (FMS) EOAM processing cycle will be changed so that the workday overlap will be eliminated. This requires changes in the schedules for producing interfacing files that are needed in FMS at the end of the month to provide for accurate and timely EOAM financial reporting. Beginning with September 2003, EOAM will be processed on the last workday of the calendar month, and all interfacing EOAM files must be received at the Austin Automation Center (AAC) by 8 PM (CT) on the last workday of the month. To accomplish this, it has been determined that VA medical facilities will have to cut off their monthly processing 3 workdays from the end of the month. This will allow them the time they need to generate data and reports, as well as reconcile the data, in order to meet the submission deadline. This cutoff only affects the VistA Accounts Receivable (AR) application package. Any AR processing that occurs after the cutoff date will be held up within VistA and not sent to the AAC until the first day of the following month. This is necessary to allow medical centers to close their monthly processes. The accounting month in AR will now encompass the last three workdays of the previous month, and up to the last three workdays of the current month. This enhancement will modify Accounts Receivable as follows: 1. A cutoff date will be imposed. The cutoff date is midnight before the third workday from the end of a month. For example, for the month of June 2003, the cutoff would be midnight on June 25. This would leave three workdays - June 26, 27, and 28 - before the end of the month. 2. A tool will be created that will calculate the cutoff date. Routine RCRJR has been modified to include the utility to figure out the cutoff date for the current month. The utility is $$LDATE^RCRJR. 3. The Accounts Receivable Data Collector (ARDC) process will be modified so that it runs on the morning after the cutoff date. Routine ^RCRJRCO has been modified to accommodate this change. 4. The ARDC will collect the last three workdays of data from the previous month through the cutoff date in the current month. Routine RCRJRCO has been modified to accommodate this change. Other routines that have been modified to accommodate changes to the ARDC and reports generated by the ARDC are as follows: RCRJRCO2 RCRJRCOL RCRJRCOR RCXFMSSV RCXFMSTX RCXFMSWR 5. The OIG Extract will run on the same schedule as the ARDC, and will encompass the same data collection period. Routine RCRJRCO has been modified to accommodate this change. 6. The Bad Debt Report process will run on the same schedule as the ARDC, and will encompass the same data collection period. Routine RCRJRBDR and RCRJRBDT and RCRJRCO have been modified to accommodate the changes to the Bad Debt report. 7. The Bad Debt Report Accrual Over-Ride process will encompass the same data collection period as the ARDC. The users may over-ride the Bad Debt Report from the day after the EOAM to, and not including, the second to last work day of the calendar month. Routine RCRJRBDE has been modifies to accommodate the changes to the Bad Debt Accrual Over-Ride. This patch addresses the following E3R(s): ------------------------------------------ There are no E3Rs associated with this patch. This patch addresses the following NOIS message(s): --------------------------------------------------- There are no NOIS associated with this patch. Test Sites: ----------- St. Cloud VAMC Salisbury VAMC Sioux Falls VAMC ======================== INSTALLATION INSTRUCTIONS ======================== If installed during the normal workday, it is recommended that the following selections in the OPTION (#19) file, and all of their descendants be disabled to prevent possible conflicts while running the KIDS Install. Other VISTA users will not be affected. Monthly NDB, SV AND WR REGENER [PRCA FMS NDB,SV,WR REGEN] Bad Debt Report [PRCA NR BAD DEBT ACCR. REPORT] Bad Debt Accrual Over-Ride [PRCA NRNR BAD DEBT ACCR. EDIT] Install Time - 5 minutes or less 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke The INSTALL/CHECK MESSAGE PackMan option. 2. DISABLE ROUTINE MAPPING (DSM for Open VMS sites only) ----------------------- Disable routine mapping on all systems for the routines listed in Step 3 below. NOTE: If the routines included in this patch are not currently in your mapped routine set, please skip this step. 3. COMPONENTS SENT WITH PATCH -------------------------- The following is a list of the routine(s) included in this patch. The second line of each of these routine(s) will look like: ;;4.5;Accounts Receivable;**[patch list]**;Mar 20, 1995 CHECK^XTSUMBLD results Routine Before Patch After Patch Patch List ------- ------------ ----------- ---------- RCRJR 4821825 5343560 101,103,78,153,191 RCRJRBDE 6055712 6365779 101,191 RCRJRBDR 23482308 23336685 101,139,170,191 RCRJRBDT 7762791 8366895 101,170,191 RCRJRCO 15922257 16545003 96,106,101,103,147 156,169,170,174,191 RCRJRCO2 8333647 8334535 96,152,156,174,191 RCRJRCOL 9057782 9144851 68,96,101,103,170 176,191 RCRJRCOR 14808588 14809434 68,96,139,103,156 170,174,191 RCXFMSSV 11378536 11239415 96,101,135,139,98 156,170,191 RCXFMSTX 5704071 5704071 170,178,191 RCXFMSWR 5479578 5479578 96,135,98,156,170 191 Total number of routines: 11 4. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- 1 Load a Distribution 2 Verify Checksums in Transport Global 3 Print Transport Global 4 Compare Transport Global to Current System 5 Backup a Transport Global 6 Install Package(s) Restart Install of Package(s) Unload a Distribution Select Installation Option: 6 Install Package(s) 5. SELECT INSTALLATION OPTION -------------------------- NOTE: The following are OPTIONAL (When prompted for the INSTALL NAME, enter PRCA*4.5*191): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when the patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 6. INSTALL KIDS BUILD ------------------ a. Choose the Install Package(s) option of the Installation menu to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//', answer NO. c. When prompted 'Want to DISABLE Scheduled Options and Menu Options? YES//', take the default (YES). d. When prompted "Enter options you wish to mark as 'Out of Order':", enter the following option: Monthly NDB, SV AND WR REGENER [PRCA FMS NDB,SV,WR REGEN] Bad Debt Report [PRCA NR BAD DEBT ACCR. REPORT] Bad Debt Accrual Over-Ride [PRCA NRNR BAD DEBT ACCR. EDIT] e. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press . 7. REBUILD MAPPED ROUTINE(S) (DSM for Open VMS sites only) ------------------------- Optional - Include the routines distributed with this patch in the mapped routine set. NOTE: This step is only necessary if you performed step 2 or if you wish to include the routines in your mapped set. Routine Information: ==================== Routine Name: - RCRJRCOR Routine Checksum: Routine Name: - RCRJRCO2 Routine Checksum: Routine Name: - RCRJR Routine Checksum: Routine Name: - RCRJRCO Routine Checksum: Routine Name: - RCXFMSSV Routine Checksum: Routine Name: - RCXFMSWR Routine Checksum: Routine Name: - RCXFMSTX Routine Checksum: Routine Name: - RCRJRBDT Routine Checksum: Routine Name: - RCRJRBDE Routine Checksum: Routine Name: - RCRJRBDR Routine Checksum: Routine Name: - RCRJRCOL Routine Checksum: ============================================================================= User Information: Entered By : ANDERSON,DOUGLAS W Date Entered : JAN 21, 2003 Completed By: ROBBINS,BRADLEY Date Completed: SEP 17, 2003 Released By : HOLDEN,BARBARA A Date Released : SEP 17, 2003 ============================================================================= Packman Mail Message: ===================== $END TXT