$TXT Created by CURRO,MARY ANNE at DEVFEX.FO-ALBANY.MED.VA.GOV (KIDS) on Thursday, 08/28/03 at 11:58 ============================================================================= Run Date: SEP 17, 2003 Designation: PRCA*4.5*204 Package : PRCA - ACCOUNTS RECEIVABLE Priority: EMERGENCY Version : 4.5 SEQ #173 Status: Released Compliance Date: SEP 22, 2003 ============================================================================= Associated patches: (v)PRCA*4.5*90 <<= must be installed BEFORE `PRCA*4.5*204' (v)PRCA*4.5*114<<= must be installed BEFORE `PRCA*4.5*204' (v)PRCA*4.5*119<<= must be installed BEFORE `PRCA*4.5*204' (v)PRCA*4.5*165<<= must be installed BEFORE `PRCA*4.5*204' (v)PRCA*4.5*168<<= must be installed BEFORE `PRCA*4.5*204' (v)PRCA*4.5*169<<= must be installed BEFORE `PRCA*4.5*204' (v)PRCA*4.5*172<<= must be installed BEFORE `PRCA*4.5*204' (v)PRCA*4.5*190<<= must be installed BEFORE `PRCA*4.5*204' Subject: TRANSMISSION DATE HOLD/NEW FMS TRANSMISSION FIELD Category: - Routine - Data Dictionary Description: ============ The Department of the Treasury has directed all federal agencies to Accelerate SF 224 (Statement of Transactions), and other external reporting at the End of the Accounting Month (EOAM). To comply with these external reporting changes, VA's Financial Management System (FMS) EOAM processing cycle will be changed so that the workday overlap will be eliminated. This requires changes in the schedules for producing interfacing files that are needed in FMS at the end of the month to provide for accurate and timely EOAM financial reporting. Beginning with September 2003, EOAM will be processed the last workday of the calendar month and all interfacing EOAM files must be received at the Austin Automation Center (AAC) by 8 PM (CT) on the last workday of the month. To accomplish this, it has been determined that VA medical facilities will have to cut off their monthly processing 3 workdays from the end of the month. This will allow them the time they need to generate data and reports, as well as reconcile the data, in order to meet the submission deadline. This cutoff only affects the VistA Accounts Receivable (AR) application package. Any AR processing that occurs after the cutoff date will be held up within VistA and not sent to the AAC until the first day of the following month. This is necessary to allow medical centers to close their monthly processes. The accounting month in AR will now encompass the last three workdays of the previous month, and up to the last three workdays of the current month. This patch includes the changes to the functionality that allows all new documents created after the end of the accounting month, to be held for transmission to FMS until the first of the next month. The system will check today's date with the end of the month date and set the date for transmission to FMS. If the document has been previously transmitted and rejected in FMS, and is after the EOAM date, the system will override the date of the first of the next month, and transmit the document with a date of today. This will take place at a system level and be invisible to the user. Also, when a document is created and is being set up for transmission, two new fields, FMS TRANSMISSION DATE (#266) field in ACCOUNTS RECEIVABLE (#430) file, and FMS TRANSMISSION DATE (#2) field in AR FMS DOCUMENT (#347) file, will be updated with the date of transmission to FMS. The following routines have been changed to accommodate this functionality: PRCACPV PRCAFBD PRCAFBDM PRCAFBDU PRCAFWO RCBEUTRA RCBEADJ RCDPURE1 RCFMFN02 RCXFMSCR PRCARFD1 PRCARFD2 RCWROFF RCWROFF1 RCXFMSW1 File changes included in this patch are as follows: A new field has been added to these files. File ACCOUNTS RECEIVABLE (#430) field FMS TRANSMISSION DATE (#266) This field has been made uneditable through FileMan but will be editable through the system processes. File AR FMS DOCUMENTS (#347) field FMS TRANSMISSION DATE (#2) This field has been made uneditable through FileMan but will be editable through the system processes. This patch addresses the following E3R(s): ------------------------------------------ There are no E3Rs associated with this patch. This patch addresses the following NOIS message(s): --------------------------------------------------- There are no NOIS associated with this patch. Test Sites: ----------- Salisbury VAMC Sioux Falls VAMC St. Cloud VAMC ======================== INSTALLATION INSTRUCTIONS ======================== If installed during the normal workday, it is recommended that the following selections in the OPTION (#19) file, and all of their descendants be disabled to prevent possible conflicts while running the KIDS Install. Other VISTA users will not be affected. Audit an Electronic Bill [PRCAA AUDIT] Decrease Adjustment [PRCAC TR DECREASE] Increase Adjustment [PRCAC TR INCREASE] Partial Waiver [PRCAC WAIVED PART] Full Waiver [PRCAC WAIVED FULL] Receipt Processing [RCDP RECEIPT PROCESSING] Fiscal Officer Terminated [PRCAC TR TERM-FISCAL] Compromise Termination [PRCAC TR TERM-COMPROMISE] Billing Document Regeneration [PRCA FMS BD REGEN] Edit FMS Accounting Elements [PRCA FMS ACCT EDIT] Modified Billing Document Regeneration [PRCA FMS MBD REGEN] Monthly NDB, SV and WR Regenerate [PRCA FMS NDB,SV,WR REGEN] Overpayment (OP) Document Regeneration [PRCAT FMS OP REGEN] Write-Off Document Regeneration [PRCA FMS WRITE-OFF] Install Time - 5 minutes or less 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke The INSTALL/CHECK MESSAGE PackMan option. 2. DISABLE ROUTINE MAPPING (DSM for Open VMS sites only) ----------------------- Disable routine mapping on all systems for the routines listed in Step 3 below. NOTE: If the routines included in this patch are not currently in your mapped routine set, please skip this step. 3. COMPONENTS SENT WITH PATCH -------------------------- The following is a list of the routine(s) included in this patch. The second line of each of these routine(s) will look like: ;;4.5;Accounts Receivable;**[patch list]**;Mar 20, 1995 CHECK^XTSUMBLD results Routine Before Patch After Patch Patch List ------- ------------ ----------- ---------- PRCACPV 8318010 8178740 1,48,90,119,204 PRCAFBD 8786123 9134148 16,48,86,90,119 165,204 PRCAFBDM 3416433 3535741 60,90,204 PRCAFBDU 9081798 9158275 2,16,29,42,168 169,204 PRCAFWO 8244571 9302965 16,48,89,90,204 PRCARFD1 13316746 14333108 21,36,90,104,141 190,204 PRCARFD2 2403950 2452418 204 RCBEADJ 13821933 14544121 169,172,204 RCBEUTRA 7852529 7977705 153,169,204 RCDPURE1 6503811 8931753 114,148,153,169,204 RCFMFN02 3275288 3727236 114,204 RCWROFF 8500270 9231911 168,204 RCWROFF1 12702576 13434217 168,204 RCXFMSCR 8916961 9017537 90,114,148,172,204 RCXFMSW1 12654583 12844499 168,172,204 Total number of routines: 15 The following fields are sent with this patch: ---------------------------------------------- UP SEND DATA USER DATE SEC. COMES SITE OVER FILE # NAME DD CODE W/FILE DATA RIDE ----------------------------------------------------------------------- 347 AR FMS DOCUMENT YES NO NO NO Partial DD: subDD: 347 fld: 2 DATA SCREEN: 430 ACCOUNTS RECEIVABLE YES NO NO NO Partial DD: subDD: 430 fld: 266 DATA SCREEN: 4. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- 1 Load a Distribution 2 Verify Checksums in Transport Global 3 Print Transport Global 4 Compare Transport Global to Current System 5 Backup a Transport Global 6 Install Package(s) Restart Install of Package(s) Unload a Distribution Select Installation Option: 6 Install Package(s) 5. SELECT INSTALLATION OPTION -------------------------- NOTE: The following are OPTIONAL (When prompted for the INSTALL NAME, enter PRCA*4.5*204): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when the patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 6. INSTALL KIDS BUILD ------------------ a. Choose the Install Package(s) option of the Installation menu to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//', answer NO. c. When prompted 'Want to DISABLE Scheduled Options and Menu Options? YES//', take the default (YES). d. When prompted "Enter options you wish to mark as 'Out of Order':", enter the following option: Audit an Electronic Bill [PRCAA AUDIT] Decrease Adjustment [PRCAC TR DECREASE] Increase Adjustment [PRCAC TR INCREASE] Partial Waiver [PRCAC WAIVED PART] Full Waiver [PRCAC WAIVED FULL] Receipt Processing [RCDP RECEIPT PROCESSING] Fiscal Officer Terminated [PRCAC TR TERM-FISCAL] Compromise Termination [PRCAC TR TERM-COMPROMISE] Billing Document Regeneration [PRCA FMS BD REGEN] Edit FMS Accounting Elements [PRCA FMS ACCT EDIT] Modified Billing Document Regeneration [PRCA FMS MBD REGEN] Monthly NDB, SV and WR Regenerate [PRCA FMS NDB,SV,WR REGEN] Overpayment (OP) Document Regeneration [PRCAT FMS OP REGEN] Write-Off Document Regeneration [PRCA FMS WRITE-OFF] e. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press . 7. REBUILD MAPPED ROUTINE(S) (DSM for Open VMS sites only) ------------------------- Optional - Include the routines distributed with this patch in the mapped routine set. NOTE: This step is only necessary if you performed step 2 or if you wish to include the routines in your mapped set. Routine Information: ==================== Routine Name: - RCBEUTRA Routine Checksum: Routine Name: - RCFMFN02 Routine Checksum: Routine Name: - RCDPURE1 Routine Checksum: Routine Name: - PRCACPV Routine Checksum: Routine Name: - PRCAFBD Routine Checksum: Routine Name: - PRCAFBDU Routine Checksum: Routine Name: - PRCAFBDM Routine Checksum: Routine Name: - PRCARFD2 Routine Checksum: Routine Name: - PRCARFD1 Routine Checksum: Routine Name: - RCXFMSW1 Routine Checksum: Routine Name: - RCWROFF1 Routine Checksum: Routine Name: - RCWROFF Routine Checksum: Routine Name: - PRCAFWO Routine Checksum: Routine Name: - RCBEADJ Routine Checksum: Routine Name: - RCXFMSCR Routine Checksum: ============================================================================= User Information: Entered By : FERRARESE,MARY ANN Date Entered : AUG 06, 2003 Completed By: ROBBINS,BRADLEY Date Completed: SEP 17, 2003 Released By : HOLDEN,BARBARA A Date Released : SEP 17, 2003 ============================================================================= Packman Mail Message: ===================== $END TXT