$TXT Created by WANG,CHI at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Thursday, 12/11/03 at 13:15 ============================================================================= Run Date: JAN 23, 2004 Designation: PRCA*4.5*196 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #181 Status: Released Compliance Date: FEB 23, 2004 ============================================================================= Associated patches: (v)PRCA*4.5*103<<= must be installed BEFORE `PRCA*4.5*196' (v)PRCA*4.5*173<<= must be installed BEFORE `PRCA*4.5*196' (v)PRCA*4.5*174<<= must be installed BEFORE `PRCA*4.5*196' Subject: EXEMPT INT/ADM MULTIPLE TIMES Category: - Routine - Data Dictionary Description: ============ **************************** NOTE ************************************ * CoreFLS sites must coordinate the installation this patch with the * * AR-CoreFLS development team. * ********************************************************************** This patch addresses issues in the Account Receivable System related to multiple exempt interest/admin. charges allowed on the same bill at the same time and also the receipt profile not showing the initials of last person that edited the receipt. Associated E3R(s): ------------------ N/A Associated NOIS: ---------------- 1. NYH-0102-12550 EXEMPT INT/ADM MULTIPLE TIMES duplicate: AMA-0302-71095 DISCREPANCIES 2. PHO-0702-62860 Receipt Problem PARTICIPATING TEST SITES: ------------------------- Amarillo,TX Phoenix,AZ Wilmington,DE Columbus,OH NOIS OVERVIEW ------------- 1. NYH-0102-12550 EXEMPT INT/ADM MULTIPLE TIMES Problem: ------- Multiple exempt interest/admin. transactions could be generated when two users adjusted the costs on the same bill at the same time in the Administrative Cost Adjustment [PRCAF ADJ ADMIN] option. Resolution ---------- Modified routine PRCAEXM to put the lock on a bill so the adjustments can be applied to the bill only once. 2. PHO-0702-62860 Receipt Problem Problem: -------- A site was having a problem with the Receipt Processing software under the Agent Cashier menu. The user didn't see his name appearing on the receipt profile after he edited the payment. It would be better if the receipt showed the initials for whoever else edited the bill as well as opened the bill. Resolution: ----------- Modified 3 routines to add the person's initials who changed the receipt to the receipt profile screen. Modified the header to distinguish the person who opens the receipt and the person who edits the receipt. This patch adds a new field to the sub file in the AR BATCH PAYMENT file (#344) called EDITED BY (#.14). This field will be used to record the identity of person who edited the payment so that it can be displayed on the receipt profile screen. An environment check routine will be used to check if site has a CoreFLS version of software and recommend not to install this patch unless an accompanying update is made to the AR-CoreFLS software immediately after installation of this patch. ROUTINE SUMMARY --------------- The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[patch list]**;Mar 20, 1995 CHECK^XTSUMBLD results Routine Before Patch After Patch Patch List --------- ------------ ----------- ---------- *PRCAP211 n/a 3359130 211,196 PRCAEXM 7984617 8232614 67,103,196 RCDPRPLM 22965091 23240825 114,148,149,173,196 RCDPURED 8527916 8549824 114,169,174,196 RCDPURET 12330935 12346830 114,141,169,173,196 *This routine will have a previous checksums if it was not deleted with the released patch PRCA*4.5*211. INSTALLATION INSTRUCTIONS ========================= This patch can be loaded with users in the system. Installation time will be less than 5 minutes. 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. (DSM for Open VMS sites only) Disable routine mapping on all systems for the routines listed in the Routine Summary. NOTE: If the routines included in this patch are not currently in your mapped routine set, please skip this step. 3. Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global Select Installation Option: 4. From this menu, you may elect to use the following options (When prompted for the INSTALL NAME, enter PRCA*4.5*196): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 5. Use the Install Package(s) option and select the package PRCA*4.5*196. NOTE: If you are a CoreFLS test site you will be asked: Do you have the corresponding update to the AR-CoreFLS that is associated with this patch? (Note: Entering "No" here will stop the installation of this patch) Y/N// a. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//', answer NO (unless otherwise indicated). b. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', answer YES. c. When prompted 'Enter options you wish to mark as 'Out Of Order':', enter the following options: [PRCAF ADJ ADMIN] Administrative Cost Adjustment [RCDP RECEIPT PROCESSING] Receipt Processing d. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press . 6. (DSM for Open VMS sites only) Optional - Include the routines distributed with this patch in the mapped routine set. NOTE: This step is only necessary if you performed step 2 or if you wish to include the routines in your mapped set. 7. DELETE ENVIRONMENT CHECK ROUTINE ----------------------- You may delete the PRCAP211 routine from your system after successful installation of this patch. Routine Information: ==================== Routine Name: - PRCAEXM Routine Checksum: Routine Name: - RCDPRPLM Routine Checksum: Routine Name: - RCDPURED Routine Checksum: Routine Name: - RCDPURET Routine Checksum: Routine Name: - PRCAP211 Routine Checksum: ============================================================================= User Information: Entered By : WANG,CHI Date Entered : JUN 03, 2003 Completed By: BOWEN,MARY JANE Date Completed: JAN 23, 2004 Released By : BARRICK,DENISE Date Released : JAN 23, 2004 ============================================================================= Packman Mail Message: ===================== $END TXT