$TXT Created by HEIGES,JOHN A at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Wednesday, 09/19/07 at 14:32 ============================================================================= Run Date: NOV 16, 2007 Designation: PRS*4*112 Package : PRS - PAID Priority: Mandatory Version : 4 SEQ #102 Status: Released Compliance Date: DEC 17, 2007 ============================================================================= Associated patches: (v)PRS*4*45 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*54 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*55 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*57 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*66 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*93 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*96 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*108 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*109 <<= must be installed BEFORE `PRS*4*112' (v)PRS*4*111 <<= must be installed BEFORE `PRS*4*112' Subject: NURSE ALTERNATIVE WORK SCHEDULES Category: - Routine - Data Dictionary - Enhancement (Mandatory) - Other Description: ============ Public Law 108-445 was amended to establish new alternative work schedules (AWS) in order to obtain or retain the services of registered nurses in any department healthcare facility. This enhancement patch adds new functionality and modifies existing functionality to implement two new alternative work schedules for nurses; 36/40 AWS and 9 month/3 month AWS, which are described below. 36/40 AWS --------- A schedule available to full-time nurses in pay plan K or M. This schedule requires a tour that consists of exactly three twelve hour tours of duty within each administrative work week of the pay period (Sunday through Saturday). Although this schedule requires only 72 hours of work per pay period, nurses on this schedule will be considered full time for pay and leave purposes. 9 month/3 month AWS ------------------- A schedule available to part-time nurses in pay plan M who are FLSA exempt. This schedule requires 9 months of work at 80 hours per pay period and three months of recess where they will not be scheduled to perform work. Although they will work eighty hours per pay period for nine months of the year, they are considered part-time for pay and leave purposes. On-Line Data Entry system (OLDE) -------------------------------- For nurses authorized to work either of the new alternative work schedules, the users in Human Resources will need to make the appropriate updates to the nurse's duty basis and normal hours in OLDE. When the Corporate Franchise Data Center (CFD) downloads the nurse's updates to the sites, the timekeepers can then establish the appropriate tours in VistA Electronic Time and Attendance (ETA). Remarks Code 17 OT/CT With Premiums ----------------------------------- This patch also adds a new remarks code that can be used when posting time for any employee, including employees using either of the above two alternative work schedules. The new code is described below under the section describing modifications to the Post Employee Time option within the Timekeeper section (3). SSN Display ----------- Through consultation with subject matter experts, representatives from VA Payroll and the VHA Privacy Office it has been determined that options used to access individual employee data shall be displayed with only the last four digits of the SSN in readable format. The new display format will utilize the capital letter X as a place holder for the screened out digits and shall appear on the screen as: XXX-XX-NNNN. To assist supervisors in identifying the correct employee record in the event that the name and the last four digits of the SSN are identical, the first digit of the SSN shall be added to the display of options used by these personnel. The new format for these options shall appear as: NXX-XX-NNNN There is a separate patch (PRS*4.0*114) to address the new display of the SSN throughout the VistA PAID ETA package, however, this patch (PRS*4.0*112) does make SSN display updates as described above to the following options that are already included in this patch as part of the Nurse Alternative Work Schedule updates: Pay Period Certification [PRSA SUP REV] Display Leave Requests [PRSA LV DISP] Documentation and Training: --------------------------- Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to FTP the files from download.vista.med.va.gov. This transmits the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov The documentation will be in the form of Adobe Acrobat files. Documentation can also be found on the System Design and Development Web page at: http://www.va.gov/vdl/ Below is a list of the files related to this patch that will be needed and available via the FTP sites listed above. File Description File Name FTP Mode ------------------------------------------------------------- PAID User Manual PAID_4_P112_UM_CP.PDF (binary) The modifications made by this patch are briefly described below: ----------------------------------------------------------------- 1. Human Resources --------------- A new option has been attached to the existing Employee Inquiry/Reports Menu [PRSD 05 EMPLOYEE INQUIRY MENU]. A brief description of this new option follows: Review FY Recess for 9 Month AWS Employee [PRSA RECESS VIEWER-HR] This is a view only option that provides a display of the recess schedule for nurses on the 9 month/3 month alternative work schedule (AWS). To select a 9 month/3 month AWS recess schedule to view, enter either a fiscal year or the nurse's name. Once the schedule is selected, the user may enter actions at the select action prompt to navigate through the recess schedule, print the recess schedule and display a summary. Enter ?? at the select action prompt to see the complete list of available actions. 2. Employee -------- A new option has been attached to the existing Employee Menu [PRSA EMP MENU]. The new option is locked with the new PRSAWS9 security key. This key should be assigned to nurses working 9 month/3 month AWS. A brief description of this new option follows: Review FY Recess for 9 Month AWS Employee [PRSA RECESS VIEWER-NURSE] This is a view only option that provides a display of the recess schedule for a 9 month/3 month alternative work schedule (AWS). To select a 9 month/3 month AWS recess schedule, enter a fiscal year. Once the schedule is selected, enter actions at the Select Action prompt to navigate through the recess schedule, print the recess schedule and display a summary. Enter ?? at the select action prompt to see the complete list of available actions. Nurses must hold the new PRSAWS9 security key to access this option. The following two employee leave options have been modified by the patch to behave differently for nurses working a 9 month/3 month AWS and for nurses working a 36/40 AWS. Leave Request [PRSA LV REQ] Edit Leave Request [PRSA LV EDIT] Nurses working a 9 month/3 month AWS do not accrue leave during periods of recess. These options are modified to correctly calculate leave balances by not adding accrued leave during periods of recess between the current date and the date of the leave request. The RECESS TRACKNG (#458.8) file is used to determine if the nurse will be on recess. The projected leave balances are used in this option to provide warnings if leave balances may go negative. Nurses working a 36/40 AWS are charged 1.111 hours for each hour of leave taken. These options are modified to correctly calculate leave balances by adjusting the leave request to the correct rate of 1.111 per hour. The following employee option is modified by the patch, adding new exceptions for nurses working a 36/40 AWS. Display Pay Period [PRSA TPD PP-EMP] Nurses working a 36/40 AWS are required to be scheduled for exactly three tours of duty that are twelve hours long, for each administrative work week (Sunday through Saturday) of the pay period. The following four new warnings will appear, as appropriate, in the bottom portion of this report if the AWS 36/40 tour of duty is not set up correctly: 36/40 AWS tours require -no 2 day tours on Sat -3 12 hr tours/wk 1 -3 12 hr tours/wk 2 -no prior pp carryover 3. Timekeeper ---------- Two new options have been attached to the existing Employee Data [PRSA TK MEN-EMP] menu which is a submenu on the Timekeeper Main Menu [PRSA TK MENU]. A brief description of these new options follow: Recess Enter/Edit for 9 Month AWS [PRSA RECESS ENTER/EDIT AWS] This option provides timekeepers the ability to enter and edit recess schedules for nurses working a 9 month/3 month alternative work schedule (AWS). Timekeepers may only enter or edit recess schedules for nurses on the 9-month/3-month AWS that are within T&L units assigned to them. When entering a new recess schedule the date that the AWS becomes effective is required. If a date is entered that is not the first Sunday of the pay period then the option assumes the first Sunday for the pay period in which the user supplied date falls. The option limits the available recess schedules for entry and editing to the current, next and last fiscal years. The option invokes the ListManager to produce a list of weeks in calendar format from the first week of the AWS through the end of the fiscal year. Review FY Recess for 9 Month AWS Employee [PRSA RECESS VIEWER-TK] This is a view only option that provides a display of the recess schedule for nurses on the 9 month/3 month alternate work schedule (AWS). Timekeepers may view any recess schedule for nurses in T&L units that have been assigned to them. Existing timekeeper options have been modified by the patch to behave differently for nurses working on either of the two new AWSs These modified options are listed below: Post Employee Time [PRSA TK POST] This option is modified to allow the timekeeper to record periods of recess and periods of work during recess on the timecard of nurses working the 9 month/3 month AWS. It is expected that the timekeeper will maintain the employee's tour and post a daily exception during periods of recess for the nurses on the 9-month AWS. Any work performed during the recess period shall be posted as an exception along with recess exceptions. The option is modified so that timekeepers post a new type of time--recess (RS), only if the nurse is pay plan M, duty basis part-time, FLSA exempt and normal hours of 80 for the pay period being posted and when recess is scheduled in the RECESS TRACKING (#458.8) file for the administrative work week being posted. The modifications allow posting that the nurse was absent the entire tour or that they were on recess for a portion of the tour, using the new RS type of time code. The modifications allow a posting of a recess period on the timecard, along with postings of work, such as, comptime earned, overtime, unscheduled regular, etc., that overlap the segments of the scheduled tour that are posted as recess. A new time remark--OT/CT With Premiums (#17) --has been added to the TIME REMARKS (#457.4) file for use in the Post Employee Time option. This new time remark can be used for all employees who are entitled to receive Saturday/Sunday premium and night differential. All Saturday/Sunday hours posted with this code will receive Saturday/Sunday premium and all hours posted with this code between 6:00P-6:00A will be credited with night differential. Enter/Edit Employee Tour of Duty [PRSA TK TOUR-EDIT] This option is modified to produce the following new warnings when the timekeepers don't enter 3 12-hour tours in each week of the pay period for 36/40 AWS nurses: 1. There are not three 12 hour tours in week 1 and/or week 2 for this AWS 36/40 Nurse 2. Hours in week 1 and/or week 2 are not 36 for this AWS 36/40 Nurse. 3. Tour overlaps two administrative work weeks for this 36/40 Nurse. List Daily Exceptions [PRSA TPE ONE] Display Pay Period Exceptions [PRSA TPE ALL] List Prior Pay Period Exceptions [PRSA TPE PPE] See the Timecard Exceptions section below for a description of the changes to the above three options. The four 36/40 AWS tour of duty warnings, described above in the Employee section (2), under the changes for the Display Pay Period option, will appear on these reports as well. 4. Supervisors ----------- A new option has been attached to the existing Employee Reports [PRSRSU-PAID SYSTEM REPORTS] menu which is a submenu on the T&A Supervisor Menu [PRSA SUP MENU] and the T&A OT/Supervisor [PRSA OT MENU]. A brief description of this new option follows: Review FY Recess for 9 Month AWS Employee [PRSA RECESS VIEWER-SUP] This is a view only option that provides a display of the recess schedule for nurses on the 9 month/3 month alternate work schedule (AWS). To select a 9 month/3 month AWS recess schedule to view, first enter the T&L unit of the nurse, then enter either a fiscal year or the nurses name. Once the schedule is selected, the user may enter actions at the select action prompt to navigate through the recess schedule, print the recess schedule and display a summary. Enter ?? at the select action prompt to see the complete list of available actions. 5. Payroll ------- A new option has been attached to the existing Employee Inquiry/Reports Menu [PRSD 05 EMPLOYEE INQUIRY MENU] which is a submenu on the Payroll Main Menu [PRSA PAY MENU]. The new option, Review FY Recess for 9 Month AWS Employee [PRSA RECESS VIEWER-HR] is described in the Human Resources (1) section above. Existing Payroll Main Menu options modified by the patch are listed below. Open Next Pay Period [PRSA PP OPEN] The option has been modified to identify nurses that are working either of the new AWS and will send a bulletin to the Exchange distribution list, VHA OI ETA PAID NAWS BULLETIN, with counts of nurses working each schedule. The number of bulletins sent is controlled by fields in the new file PAID PARAMETERS (#456) and is initially set to 5 by the post-install program, PRSXP112, included with this patch. Display Employee Entitlements [PRSA EN EMP] The patch modifies the following in the display: 1. A new entitlement, Recess Periods, has been added for the new type of time--recess (RS). This new entitlement replaces the existing entitlement--Reg Hrs. at OT Rate - 3. 2. Reg Hrs. at OT Rate - 2, has been replaced with Reserved for future use. 3. Reg. Hrs. at OT Rate - Day, has been renamed to FF Reg. Sch. Hrs. Over 53. The following entries in the PAY ENTITLEMENT (#457.5) file have been updated to remove entitlements to items 1 and 2 above: 0 1 E 0 2 E 0 3 E The following entry in the PAY ENTITLEMENT (#457.5) file has been updated to turn off entitlement to FF Reg. Sch. Hrs. Over 53 and to turn on entitlement to Hrs. >8 - Day. This change is the result of Remedy Ticket #195715. N 2 N PPI=S Pay Period Exceptions [PRSA PAY EXC] List Prior Pay Period Exceptions [PRSA PAY PPE] See the Timecard Exceptions section below for a description of the changes to the above two options. The following describes updates to the existing option, 8B Edit Checks [PRSA EDIT], on the Payroll Supervisor Menu [PRSA PAY MGR]. 8B Edit Checks [PRSA EDIT] The edit checks have been modified to allow the following: 1. duty basis code 1 with normal hours of 72 for employees in pay plan K or M. 2. duty basis code 2 with normal hours of 80 for employees in pay plan M. 6. Timecard Exceptions ------------------- The patch modifies pay period exception logic which affects the following options: 1. Pay Period Certification [PRSA SUP REV] 2. List Daily Exceptions [PRSA TPE ONE] 3. List Daily Exceptions [PRSA TPE ONE-SUP] 4. Display Pay Period Exceptions [PRSA TPE ALL] 5. Display Pay Period Exceptions [PRSA TPE ALL-SUP] 6. List Prior Pay Period Exceptions [PRSA SUP PPE] 7. List Prior Pay Period Exceptions [PRSA TPE PPE] 8. Pay Period Exceptions [PRSA PAY EXC] 9. List Prior Pay Period Exceptions [PRSA PAY PPE] The following new exceptions are added to the above options by the patch. They will be reported: 1. when RS is posted outside the tour. 2. when RS is posted to the tour and any leave posting overlaps the RS posting. 3. when a 36/40 AWS tour of duty does not have exactly 3 twelve hour shifts within each administrative week of the pay period. (See above section--2. Employee/Display Pay Period--for actual error text). The patch also modifies the exceptions so that the following timecard postings will not be reported as exceptions: 1. overtime is posted within a tour and that period of time is also posted with RS. 2. comptime is posted within a tour and that period of time is also posted with RS. 3. unscheduled regular is posted within a tour and that period of time is also posted with RS. 4. on call is posted within a tour and that period of time is also posted with RS. 7. Timecard Decomposition ---------------------- The patch modifies the decomposition logic which is executed from the following two options: Pay Period Certification [PRSA SUP REV] Decompose Time [PRSA PAY DECOMP] The following changes are made to the decomposition process: 36/40 AWS --------- Each of the three twelve hour tours of duty will be posted as regular hours. Any time worked over 12 hours in a day or over 36 hours in an administrative work week shall be considered overtime. Other normal premium pays (weekend, night diff, etc.) will apply. The only exception to this will occur when the employee has incurred Non-Pay or Without Pay. During weeks with Non-Pay or Without Pay, these employees will be treated as part time employees. The hours worked in the week will be 36 hours minus the amount of Non-Pay or Without Pay and the employee will have to exceed 8 hours in a day or 40 hours in the week before they will be eligible for overtime or comptime. There are no new Type of Time codes for the 36/40 AWS nurses. The timekeepers will continue to post that these employees worked their regularly scheduled tours on Saturday and Sunday or extra work using the existing Types of Time and Remarks Code combinations. The decomp has been updated to identify the 36/40 nurses and if their tours occur on a Saturday or Sunday it will automatically report those tour hours in the 8B string using the following new 8B codes. The same would apply for tour hours that are eligible for night differential. |--------------------------------------| | Definition Code Code | | Wk1 Wk2 | |--------------------------------------| | Saturday Premium-AWS SR SS | | Sunday Premium-AWS SD SH | | Night Differential-AWS ND NU | |--------------------------------------| All of these codes would be paid using the new 1872 divisor. Any work outside of the tours on a Saturday or Sunday would be posted using the existing Types of Time and would be reported using the existing Weekend premium codes and would be paid using the regular divisor. 9 month/3 month AWS: -------------------- Employees will earn leave and be charged leave in the normal manner for part-time employees during their work period. They will not earn or be charged leave in their recess time, except if they actually work during their recess. If they work during their recess, they will earn leave for regular hours worked. Leave cannot be charged during the recess time. A timecard will still be used during the recess period. The 3 months of recess can be split into more than one piece if needed. If a week contains both normal work and recess, hours of recess will not be included in the hours worked in the day or week count when determining the eligibility for overtime or comptime. Nurses on the 9 month AWS can be called back to work during periods of scheduled recess. If an employee works during their recess time, the recess indicator will be sent along with any time actually worked. Time worked during recess will be handled as regular hours up to 8 hours in a day. Any hours over 8 in a day or 40 in a week will be considered overtime. Premium pay rules will apply to hours actually worked, not the recess time. The new Recess (RS) Type of Time will only be available for nurses on the 9mo AWS. In addition, the new RS Type of Time code will only be available for posting during pay periods where there is a corresponding Recess entry on file in the new RECESS TRACKING (#458.8) file. HD186029 Payment of Overtime: ----------------------------- During integration testing with Central PAID it was discovered that one of the business rules that we updated as part of patch PRS*4.0*102 was incorrect. The business rule was updated so Without Pay and Non-Pay would not reduce the count of hours worked in the day. We will be changing this rule back to its prior state so that Without Pay and Non-Pay will reduce the count of hours worked in the day. HD195715 Overtime Incorrect for PT Employee on Compressed Tour: --------------------------------------------------------------- During Alpha testing for the NAWS project the NAWS development team was approached by EVS to research the decomp related Remedy ticket #195715. EVS noted that VACO said that this problem had only showed up recently and that it used to work correctly. After researching this issue we have identified that the problem is the result of an incorrect entry in the PAY ENTITLEMENT (#457.5) file. Further research revealed that this incorrect entry was accidentally introduced during the DFAS work in patch PRS*4.0*102 when we updated all of the entries related to entitlements for FLSA Exempt employees. This entry (N 2 N PPI=S) is for Part Time employees in Pay Plan N who are FLSA Non-Exempt and should not have been updated at all. This patch will correct this entry. This patch addresses the following New Service Request(s) NSR(s): ----------------------------------------------------------------- 1. Nurse Alternate Work Schedules (#20060305) This patch addresses the following Remedy Ticket(s): ---------------------------------------------------- 1. HD186029 Payment of Overtime 2. HD195715 Overtime Incorrect for PT Employee on Compressed Tour Overview of Remedy Ticket(s): ----------------------------- 1. HD186029 Payment of Overtime Problem: -------- During integration testing with Central PAID it was discovered that one of the business rules that we updated as part of patch PRS*4.0*102 was incorrect. The business rule was updated so Without Pay and Non-Pay would not reduce the count of hours worked in the day. Resolution: ----------- We will be changing this rule back to its prior state so that Without Pay and Non-Pay will reduce the count of hours worked in the day. 2. HD195715 Overtime Incorrect for PT Employee on Compressed Tour Problem: -------- During Alpha testing for the NAWS project the NAWS development team was approached by EVS to research the decomp related Remedy ticket #195715. VACO had reported to EPS that this problem had only showed up recently and that it used to work correctly. After researching this issue we have identified that the problem is the result of an incorrect entry in the PAY ENTITLEMENT (#457.5) file. Further research revealed that this incorrect entry was accidentally introduced during the DFAS work in patch PRS*4.0*102 when we updated all of the entries related to entitlements for FLSA Exempt employees. This entry (N 2 N PPI=S) is for Part Time employees in Pay Plan N who are FLSA Non-Exempt and should not have been updated at all. This patch will correct this entry. Resolution: ----------- This patch will correct this entry back to its pre patch PRS*4.0*102 entitlements. Components Sent With Patch -------------------------- The following is a list of the routines included in this patch: --------------------------------------------------------------- The second line of each of these routines now looks like: ;;4.0;PAID;**[patch list]**;Sep 21, 1995 CHECK^XTSUMBLD results Routine Before Patch After Patch Patch List ------- ------------ ----------- ---------- PRS8AC 14217306 17547385 40,45,54,52,69,75,90,96,112 PRS8CR 4394422 4981539 2,6,45,69,112 PRS8DR 5367077 5567100 22,29,56,90,111,112 PRS8EX 14982262 15015716 2,40,56,69,111,112 PRS8HR 4513153 4752619 2,22,29,42,52,102,108,112 PRS8HRSV 7587446 8956174 29,52,102,108,112 PRS8MSC0 10002480 11506905 22,35,40,56,111,112 PRS8MT 11408542 14934464 2,40,69,102,109,112 PRS8OC 7881138 10153328 63,92,112 PRS8PP 15383247 18016861 22,40,75,92,96,112 PRS8ST 9113099 11842836 45,92,102,112 PRS8SU 8182283 8619375 112 PRS8VW 5448423 6112504 2,6,27,45,112 PRS8VW1 2683443 1579259 6,35,45,69,112 PRS8VW2 3805053 4346546 6,32,34,45,69,112 PRS8WE2 5405247 6891310 90,92,96,112 PRSACED2 4963381 5288343 45,54,112 PRSACED5 3557358 3895276 102,112 PRSACED6 2997220 3506165 6,45,112 PRSAENT 3250363 3484352 6,21,45,69,75,76,90,96,112 PRSAENX 2148923 2344109 34,112 PRSALVS 8551033 9528718 9,69,112 PRSAOTT 5609091 6097298 37,43,54,112 PRSAPPH 8836278 8879719 33,66,112 **** PRSAPPO 6330644 7816690 93,112 PRSARC New 11455593 112 PRSARC01 New 13454191 112 PRSARC02 New 7336511 112 PRSARC03 New 9074158 112 PRSARC04 New 4492071 112 PRSARC05 New 1271873 112 PRSARC06 New 5264938 112 PRSARC07 New 7691771 112 PRSARC08 New 4237434 112 PRSARC09 New 4141572 112 PRSARCH New 7827778 112 PRSARCS New 5906036 112 PRSASR 9916919 12431211 2,7,8,22,37,43,82,93,112 PRSATE 9380170 9480028 8,11,27,45,55,93,112 PRSATE0 3871814 5997435 112 PRSATP 14275440 14344655 22,57,69,92,102,93,112 PRSATP1 5794002 9004316 34,57,112 PRSATPE 7732057 14940507 26,34,69,102,112 PRSPUT3 7987719 7987751 93,112 PRSU1B2 New 6058785 112 PRSXP112 New 807751 112 Total number of routines: 46 Modified routines: 32 New Routines: 14 **** NOTE: Patch 113 was inadvertently left off the second line of routine PRSAPPH. The routine does contain the patch 113 modifications and the problem is only with the second line. A future patch will restore 113 to the list of patches in the second line of routine PRSAPPH. CHECK1^XTSUMBLD results (new method) Routine Before Patch After Patch Patch List ------- ------------ ----------- ---------- PRS8AC 43020889 64260454 40,45,54,52,69,75,90,96,112 PRS8CR 9423526 10818384 2,6,45,69,112 PRS8DR 11848996 13372030 22,29,56,90,111,112 PRS8EX 42340152 42573837 2,40,56,69,111,112 PRS8HR 29706028 28258844 2,22,29,42,52,102,108,112 PRS8HRSV 35348193 43992593 29,52,102,108,112 PRS8MSC0 31114141 40092261 22,35,40,56,111,112 PRS8MT 28085680 45103174 2,40,69,102,109,112 PRS8OC 29072439 43489130 63,92,112 PRS8PP 55184962 69818276 22,40,75,92,96,112 PRS8ST 26297736 44290795 45,92,102,112 PRS8SU 21540884 23008538 112 PRS8VW 13947007 15727436 2,6,27,45,112 PRS8VW1 8775754 4032424 6,35,45,69,112 PRS8VW2 20085383 23384902 6,32,34,45,69,112 PRS8WE2 16748307 21508630 90,92,96,112 PRSACED2 16128783 16840857 45,54,112 PRSACED5 6094695 6936874 102,112 PRSACED6 4762530 5380606 6,45,112 PRSAENT 18018727 18682753 6,21,45,69,75,76,90,96,112 PRSAENX 4733733 5045459 34,112 PRSALVS 16330153 19299804 9,69,112 PRSAOTT 31511741 32642391 37,43,54,112 PRSAPPH 20374442 20434653 33,66,112 **** PRSAPPO 11822872 16889205 93,112 PRSARC New 63390639 112 PRSARC01 New 95060943 112 PRSARC02 New 34099229 112 PRSARC03 New 65859109 112 PRSARC04 New 24587069 112 PRSARC05 New 2069515 112 PRSARC06 New 25613765 112 PRSARC07 New 43840543 112 PRSARC08 New 14633080 112 PRSARC09 New 9347328 112 PRSARCH New 18790944 112 PRSARCS New 15801244 112 PRSASR 44221248 51171967 2,7,8,22,37,43,82,93,112 PRSATE 80705897 81258209 8,11,27,45,55,93,112 PRSATE0 5165179 9347970 112 PRSATP 31409450 31400754 22,57,69,92,102,93,112 PRSATP1 11087077 16694794 34,57,112 PRSATPE 24687644 59425461 26,34,69,102,112 PRSPUT3 60317538 60317840 93,112 PRSU1B2 New 16700974 112 PRSXP112 New 1188446 112 Total number of routines: 46 Modified routines: 32 New Routines: 14 **** NOTE: Patch 113 was inadvertently left off the second line of routine PRSAPPH. The routine does contain the patch 113 modifications and the problem is only with the second line. A future patch will restore 113 to the list of patches in the second line of routine PRSAPPH. The following fields are included in this patch: ------------------------------------------------ NOTE: These are new fields. Field Name (Number) File Name (Number) (subFile #) ------------------- ------------------------------ NURSE (.01) RECESS TRACKING (458.8) RECESS WEEKS (2) RECESS TRACKING (458.8) (458.82) RECESS WEEKS (.01) RECESS TRACKING (458.8) (458.82) HOURS (1) RECESS TRACKING (458.8) (458.82) DAY (2) RECESS TRACKING (458.8) (458.82) FULL WEEK COVERED? (3) RECESS TRACKING (458.8) (458.82) ENTER/EDIT DATE/TIME (3) RECESS TRACKING (458.8) (458.83) ENTER/EDIT DATE/TIME (.01) RECESS TRACKING (458.8) (458.83) USER (1) RECESS TRACKING (458.8) (458.83) FISCAL YEAR (1) RECESS TRACKING (458.8) AWS START DATE (1.1) RECESS TRACKING (458.8) The following is a list of files updated with this patch: --------------------------------------------------------- UP SEND DATA USER DATE SEC. COMES SITE RSLV OVER FILE # NAME DD CODE W/FILE DATA PTS RIDE --------------------------------------------------------------------------- 456 PAID PARAMETERS YES YES NO 455.1 8B ERROR MESSAGE NO NO YES REPL NO NO 457.3 TYPE OF TIME NO NO YES REPL NO NO 457.4 TIME REMARKS NO NO YES REPL NO NO 457.5 PAY ENTITLEMENT NO NO YES REPL NO NO 458.8 RECESS TRACKING YES NO NO The following menu options are included in this patch: ------------------------------------------------------ Option Name File New/Modified ----------- ---- ------------ PRSA EMP MENU (#19) Modified PRSA RECESS ENTER/EDIT (#19) New PRSA RECESS VIEWER-HR (#19) New PRSA RECESS VIEWER-NURSE (#19) New PRSA RECESS VIEWER-SUP (#19) New PRSA RECESS VIEWER-TK (#19) New PRSA TK MEN-EMP (#19) Modified PRSD 05 EMPLOYEE INQUIRY MENU (#19) Modified PRSRFI-PAID SYSTEM REPORTS (#19) Modified PRSRSU-PAID SYSTEM REPORTS (#19) Modified The following List Templates are included in this patch: -------------------------------------------------------- LIST TEMPLATE NAME Type ------------------ ---- PRSA RECESS SUMMARY Display PRSA RECESS TRACKING HELP Display PRSA RECESS TRACKING MANAGER Protocol PRSA RECESS TRACKING VIEWER Protocol The following Protocols are included in this patch: --------------------------------------------------- PROTOCOL NAME Type ------------- ---- PRSA CHANGE AWS START Action PRSA DESELECT WEEKS Action PRSA FILE RECESS SCHEDULE Action PRSA RECESS HELP Action PRSA RECESS HOURS VIEW Action PRSA RECESS QUIT Action PRSA RECESS TRACKING MENU Menu PRSA RECESS VIEW MENU Menu PRSA SELECT RECESS WK Action PRSA SET RECESS HOURS Action PRSA RECESS SAVE AND CONTINUE Action The following security key is exported with this patch: ------------------------------------------------------- PRSAWS9 -------- This key grants access to the option--Review FY Recess for 9 Month AWS Employee [PRSA RECESS VIEWER-NURSE]. Nurses on the 9 month AWS must hold this key and use the option to view their AWS 9 month recess schedule entered by their timekeeper. When the timekeeper saves a recess schedule for a nurse on the 9 month/3 month AWS, the software will automatically assign the key to the nurse, if the nurse is set up correctly in the NEW PERSON [#200] file and the key is in the SECURITY KEY [#19.1] file. Test Sites: ----------- Boston HCS Danville Long Beach San Francisco Pre/Post Installation Overview ------------------------------ Post Install routine PRSXP112 will add an entry to the new file PAID PARAMETERS (#456) and populate the 4 fields in that file that control the new AWS bulletins. The initial values will turn on the bulletin feature, limit the number of bulletins to five for each type of new AWS and initialize the count of bulletins sent to zero. ==================== INSTALLATION INSTRUCTIONS ====================== This patch may be installed with users on the system; however, it should be installed at a non-peak time to minimize disruption to the users. It is strongly recommended that all the PAID ETA options in the OPTION (#19) file and all the PAID ETA protocols in the PROTOCOL (#101) file, be disabled to prevent possible conflicts while running the KIDS install. All the ETA options and protocols can be selected by using the PAID ETA namespace of PRS and the asterisk, or wildcard character (*). As shown in steps 4.d. and 4.e. of the installation instructions, type PRS*, to disable all PAID ETA options and protocols. Other VISTA users will not be affected. Install Time - Less than 5 minutes. 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter PRS*4.0*112): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch. NOTE: Patch 113 was inadvertently left off the second line of routine PRSAPPH. The routine does contain the patch 113 modifications and the problem is only with the second line. A future patch will restore 113 to the list of patches in the second line of routine PRSAPPH. c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ------------------ **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted ' Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//' answer YES unless your system does this in a nightly TaskMan process. c. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO. d. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' answer YES. e. When prompted 'Enter options you wish to mark as 'Out Of Order':' Answer PRS*. f. When prompted 'Enter protocols you wish to mark as 'Out Of Order':' Answer PRS*. Routine Information: ==================== The second line of each of these routines now looks like: ;;4.0;PAID;**[Patch List]**;Sep 21, 1995;Build 54 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRS8AC Before: B43020889 After: B64260454 **40,45,54,52,69,75,90,96,112** Routine Name: PRS8CR Before: B9423526 After: B10818384 **2,6,45,69,112** Routine Name: PRS8DR Before: B11848996 After: B13372030 **22,29,56,90,111,112** Routine Name: PRS8EX Before: B42340152 After: B42573837 **2,40,56,69,111,112** Routine Name: PRS8HR Before: B29706028 After: B28258844 **2,22,29,42,52,102,108,112** Routine Name: PRS8HRSV Before: B35348193 After: B43992593 **29,52,102,108,112** Routine Name: PRS8MSC0 Before: B31114141 After: B40092261 **22,35,40,56,111,112** Routine Name: PRS8MT Before: B28085680 After: B45103174 **2,40,69,102,109,112** Routine Name: PRS8OC Before: B29072439 After: B43489130 **63,92,112** Routine Name: PRS8PP Before: B55184962 After: B69818276 **22,40,75,92,96,112** Routine Name: PRS8ST Before: B26297736 After: B44290795 **45,92,102,112** Routine Name: PRS8SU Before: B21540884 After: B23008538 **112** Routine Name: PRS8VW Before: B13947007 After: B15727436 **2,6,27,45,112** Routine Name: PRS8VW1 Before: B8775754 After: B4032424 **6,35,45,69,112** Routine Name: PRS8VW2 Before: B20085383 After: B23384902 **6,32,34,45,69,112** Routine Name: PRS8WE2 Before: B16748307 After: B21508630 **90,92,96,112** Routine Name: PRSACED2 Before: B16128783 After: B16840857 **45,54,112** Routine Name: PRSACED5 Before: B6094695 After: B6936874 **102,112** Routine Name: PRSACED6 Before: B4762530 After: B5380606 **6,45,112** Routine Name: PRSAENT Before: B18018727 After: B18682753 **6,21,45,69,75,76,90,96,112** Routine Name: PRSAENX Before: B4733733 After: B5045459 **34,112** Routine Name: PRSALVS Before: B16330153 After: B19299804 **9,69,112** Routine Name: PRSAOTT Before: B31511741 After: B32642391 **37,43,54,112** Routine Name: PRSAPPH Before: B20374442 After: B20434653 **33,66,112** Routine Name: PRSAPPO Before: B11822872 After: B16889205 **93,112** Routine Name: PRSARC Before: n/a After: B63390639 **112** Routine Name: PRSARC01 Before: n/a After: B95060943 **112** Routine Name: PRSARC02 Before: n/a After: B34099229 **112** Routine Name: PRSARC03 Before: n/a After: B65859109 **112** Routine Name: PRSARC04 Before: n/a After: B24587069 **112** Routine Name: PRSARC05 Before: n/a After: B2069515 **112** Routine Name: PRSARC06 Before: n/a After: B25613765 **112** Routine Name: PRSARC07 Before: n/a After: B43840543 **112** Routine Name: PRSARC08 Before: n/a After: B14633080 **112** Routine Name: PRSARC09 Before: n/a After: B9347328 **112** Routine Name: PRSARCH Before: n/a After: B18790944 **112** Routine Name: PRSARCS Before: n/a After: B15801244 **112** Routine Name: PRSASR Before: B44221248 After: B51171967 **2,7,8,22,37,43,82,93,112** Routine Name: PRSATE Before: B80705897 After: B81258209 **8,11,27,45,55,93,112** Routine Name: PRSATE0 Before: B5165179 After: B9347970 **112** Routine Name: PRSATP Before: B31409450 After: B31400754 **22,57,69,92,102,93,112** Routine Name: PRSATP1 Before: B11087077 After: B16694794 **34,57,112** Routine Name: PRSATPE Before: B24687644 After: B59425461 **26,34,69,102,112** Routine Name: PRSPUT3 Before: B60317538 After: B60317840 **93,112** Routine Name: PRSU1B2 Before: n/a After: B16700974 **112** Routine Name: PRSXP112 Before: n/a After: B1188446 **112** ============================================================================= User Information: Entered By : DILL,MATT Date Entered : AUG 25, 2006 Completed By: ROBBINS,BRADLEY Date Completed: NOV 16, 2007 Released By : MCCLARAN,PAM Date Released : NOV 16, 2007 ============================================================================= Packman Mail Message: ===================== $END TXT