$TXT Created by BAUMANN,SCOTT A at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Wednesday, 02/28/07 at 12:15 ============================================================================= Run Date: MAR 08, 2007 Designation: PRS*4*93 Package : PRS - PAID Priority: Mandatory Version : 4 SEQ #98 Status: Released Compliance Date: APR 08, 2007 ============================================================================= Associated patches: (v)PRS*4*46 <<= must be installed BEFORE `PRS*4*93' (v)PRS*4*55 <<= must be installed BEFORE `PRS*4*93' (v)PRS*4*61 <<= must be installed BEFORE `PRS*4*93' (v)PRS*4*70 <<= must be installed BEFORE `PRS*4*93' (v)PRS*4*71 <<= must be installed BEFORE `PRS*4*93' (v)PRS*4*82 <<= must be installed BEFORE `PRS*4*93' (v)PRS*4*92 <<= must be installed BEFORE `PRS*4*93' (v)PRS*4*102 <<= must be installed BEFORE `PRS*4*93' Subject: PART-TIME PHYSICIAN TIMEKEEPING Category: - Routine - Data Dictionary - Enhancement (Mandatory) Description: ============ This enhancement patch adds new functionality related to part-time physicians that work adjustable hours and have signed a Memorandum of Service Level Expectations. Part-time physicians that have a Memorandum of Service Level Expectations will record their work and leave on an Electronic Subsidiary Record (ESR). When the Time and Attendance (T&A) Supervisor approves their ESR, the software will automatically post their timecard based on the hours recorded on their ESR. Under normal circumstances, the timekeeper will not post the timecard for these employees. Part-time physicians with a memorandum will normally be paid the same amount each pay period. The actual hours worked will be tracked within the VistA PAID software. When the memorandum ends, the hours worked, hours paid, non-pay hours and leave without pay hours will be compared to the agreed hours listed in the memorandum and any difference will be reconciled. Documentation and Training: --------------------------- Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to FTP the files from download.vista.med.va.gov. This transmits the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov The documentation will be in the form of Adobe Acrobat files. Documentation can also be found on the System Design and Development Web page at: http://www.va.gov/vdl/ Below is a list of the files related to this patch that will be needed and available via the FTP sites listed above. File Description File Name FTP Mode ----------------------------------------------------------- PAID User Manual - Change Pages PAID_4_P93_UM_CP.PDF (binary) PAID User Guide PAID_4_P93_UG.PDF (binary) Removal of Core Hours Instructions PAID_4_P93_CORE.PDF (binary) Additional training for this new functionality is available from the following sources: EES Training - Policy: (**Link not available until March 30, 2007**) https://vaww.ees.aac.va.gov/librix/loginhtml.asp?v=librix NT&EO Training - Technical/Functional: http://vaww.vistau.med.va.gov/vistau/PAID/ The modifications made by this patch are briefly described below: ----------------------------------------------------------------- 1. HUMAN RESOURCES --------------- A new menu has been attached to the existing Employee Inquiry/Reports Menu [PRSD 05 EMPLOYEE INQUIRY MENU]. A brief description of this new menu and the attached new options follow: PT Physician Menu [PRSP HR MAIN] This option will allow the Human Resources user to access a menu of options related to the processing of part-time physicians with Memoranda of Service Level Expectations. 1 Enter Memoranda [PRSP HR EM] This option allows Human Resources to enter Memoranda of Service Level Expectations for part-time physicians. 2 Terminate Memoranda [PRSP HR TM] This option allows Human Resources to terminate Memoranda of Service Level Expectations for part-time physicians. 3 Delete Future Memoranda [PRSP HR DFM] This option allows Human Resources to delete Memoranda of Service Level Expectations for part-time physicians. The first pay period covered must either not be open or if opened, the part-time physician's timecard must be in the status of TIMEKEEPER. 4 Begin Reconciliation Process [PRSP HR BRP] This option allows Human Resources to review part-time physician Memoranda and to begin its reconciliation. 5 Reconcile Memoranda [PRSP HR RM] This option allows Human Resources to review part-time physicians memoranda and to complete its reconciliation. 6 Memoranda Report [PRSP HR MR] This option allows Human Resources to review a part-time physician's memoranda. 7 Memoranda Expiring Within Date Range [PRSP HR DEM] This option allows Human Resources to identify part-time physician memoranda that will expire within the specified date range, so they can initiate the appropriate paperwork to begin the memoranda renewal process. 8 Display Pay Period ESR [PRSP HR DE] This option lets Human Resources review a part-time physician's ESR for the selected pay period. 2. EMPLOYEE -------- A new menu has been attached to the existing Employee Menu [PRSA EMP MENU]. The new menu will only be visible to employees that hold the PRSP EMP key. The software automatically assigns this key to an employee when Human Resources enters a Memorandum of Service Level Expectations for them. A brief description of this new menu and the attached new options follow: PT Physician With Memorandum Menu [PRSP PTP MENU] This menu option contains a list of options to allow part-time physicians with Memoranda of Service Level Expectations to perform the necessary actions related to the tracking of their Time and Attendance. 1 Electronic Subsidiary Record-Daily Enter/edit [PRSP ESR EDIT] The primary purpose of this option is to allow part-time physicians with a Memorandum of Service Level Expectations to record time and leave on their daily electronic subsidiary record (ESR). This option presents a list of pay periods for the part-time physician to select. Any pay period that appears in the selection list must have one or more days that are in a status that requires some action from the part-time physician. Once a pay period is selected, the option presents a summary of the memorandum that contains the pay period and a summary of each day within that pay period. The physician can select any day in the pay period that is not yet approved. Once a day is selected, the option presents a form that allows the part-time physician to edit and electronically sign their time and leave for that day. Secondarily, this option will also present the part-time physician with any recently ended memoranda. Any such memoranda will appear first in the selection list. If selected, the option allows the part-time physician to review the memorandum and select a reconciliation option. 2 Extended Absence ... [PRSP EA MENU] The menu contains options related to maintaining extended absence records. 1 Enter Extended Absence [PRSP EA ENTER] This option allows a part-time physician to specify a future period of time when they will not be performing work for the VA (extended absence). The physician will not need to manually update their ESR during the absence. The software will automatically change the status of daily ESRs, with a scheduled tour of duty, to SIGNED, if those days are covered by the period of extended absence. 2 Edit Extended Absence [PRSP EA EDIT] This option allows the part-time physician to edit a previously entered extended absence. The software will automatically update the current and future days on the ESR as necessary. However, any ESR days prior to the current day will not be automatically modified when an extended absence is edited. An extended absence can not be edited when the To Date is prior to the current day. 3 Cancel Extended Absence [PRSP EA CANCEL] This option allows the part-time physician to cancel a previously entered extended absence. The software will automatically update the current and future days on the ESR as necessary. However, any ESR days prior to the current day will not be automatically modified when an extended absence is cancelled. An extended absence can not be cancelled if its To Date is prior to the current day. 4 Display Extended Absence [PRSP EA DISPLAY] This option allows a user to display a list of their extended absence records that end on or after a specified date. 3 Display Pay Period ESR [PRSP PTP DE] This options allows the part-time physician to review their daily ESR records for the selected pay period. 4 Display Memoranda [PRSP PTP DM] This option allows the part-time physician to display all of the information related to their Memoranda of Service Level Expectations. 5 Select Reconciliation Choice [PRSP PTP SRC] This option allows the part-time physician to review a recently ended memorandum and to select a reconciliation option. Two existing employee leave options have been modified by the patch to behave slightly differently for part-time physicians with an active memorandum. These modified options are listed below: Cancel Leave Request [PRSA LV CAN] Approved leave is automatically posted to the ESR. This option was modified to remove such leave from the ESR when the employee cancels it. Edit Leave Request [PRSA LV EDIT] Approved leave is automatically posted to the ESR. This option was modified to remove such leave from the ESR when the leave is edited, since editing revokes the supervisor approval of the leave. 3. TIMEKEEPER ---------- A new menu has been attached to the existing Timekeeper Main Menu [PRSA TK MENU]. A brief description of this new menu and the attached options follow: PT Physician Menu [PRSP TK MAIN] This menu contains all of the options that Timekeepers will need to monitor and post timecards for part-time physicians with a Memorandum of Service Level Expectations. 1 Post PT Physician Time [PRSP TK POST] This option allows the timekeeper to post timecard data for a part-time physician that has a Memoranda of Service Level Expectations. This action should only be done at the direction of the T&L Supervisor when the physician's Electronic Subsidiary Record (ESR) can not be completed before timecard certification for the pay period. Unscheduled regular time (RG) will only be tracked via the ESR, and can not be posted to the timecard. The timekeeper is prompted for a date and whether or not to post the timecards in alphabetical order. 2 Display Pay Period ESR [PRSP TK DE] This option lets Timekeepers review a part-time physician's ESR for the selected pay period. 3 Display PP ESR Exceptions [PRSP TK CPPE] This option allows timekeepers to review daily ESR exceptions for part-time physicians with Memoranda of Service Level Expectations. 4 Memoranda Report [PRSP TK MR] This option lets timekeepers review a part-time physician's memoranda. Two existing timekeeper options have been modified by the patch to behave slightly differently for part-time physicians with an active memorandum. These modified options are listed below: Post Employee Time [PRSA TK POST] This option was modified to prevent selection of a part-time physician with an active memorandum. The new Post PT Physician Time [PRSP TK POST] option must be used to post time for such employees. Enter/Edit Employee Tour of Duty [PRSA TK TOUR-EDIT] This option was modified to perform additional steps when a tour is changed for a part-time physician with an active memorandum. In addition to the normal step of removing any timecard postings on the changed day, the software will also remove any postings from the ESR. 4. SUPERVISOR ---------- A new menu has been attached to the existing T&A Supervisor Menu [PRSA SUP MENU]. A brief description of this new menu and the attached new options follow: PT Physician Menu [PRSP SUP MAIN] This menu contains all of the options that the Supervisors will need to monitor and maintain part-time physicians Memoranda of Service Level Expectations. 1 Approve Signed ESRs [PRSP ESR SAP] A T&A Supervisor of a part-time physician is required to review and take one of the following actions on each signed day of the part-time physician's ESR: (A)pprove, (B)ypass or mark the ESR for (R)esubmission. When the T&A Supervisor approves a signed daily ESR, this option attempts to update the part-time physician's timecard for that day. Updates to the timecard will be screened based on the status of the timecard and the effect of any potential update. 2 Memoranda Report [PRSP SUP MR] This option lets supervisors review a part-time physician's memoranda. 3 Display PP ESR Exceptions [PRSP SUP CPPE] This option allows supervisors to review daily ESR exceptions for part-time physicians with Memoranda of Service Level Expectations. 4 ESR Exceptions For Entire Memoranda [PRSP SUP EXCEPT] This option allows supervisors to identify any incomplete daily ESRs that occurred during the part-time physician's memoranda. 5 Display Pay Period ESR [PRSP SUP DE] This option allows the supervisor to review the part-time physician's daily ESR record for the selected pay period. 6 Unlock Daily ESR [PRSP SUP UNLOCK] This option allows supervisors to unlock prior Pay Period ESRs so the part-time physician can change or complete any incomplete daily ESRs. Two existing supervisor options have been modified by the patch to behave slightly different for part-time physicians with an active memorandum. These modified options are listed below: Supervisory Approvals [PRSA SUP CERT] This option was modified to automatically post an approved leave request to the ESR in an open pay period, if the employee taking leave is a part-time physician with an active memorandum. If the leave can't be posted to the ESR, the leave request will remain unapproved, and the supervisor will be notified of the problem via e-mail. Pay Period Certification [PRSA SUP REV] This option was modified to review the part-time physician's ESR and to update the various categories of hours worked in the PT PHYSICIAN MEMORANDUM (#458.7) file when the associated timecard is certified. 5. PAYROLL ------- A new menu has been attached to the existing Payroll Main Menu [PRSA PAY MENU]. A brief description of this new menu and the attached new options follow: PT Physician Menu [PRSP PS MAIN] This menu contains all of the necessary options to allow Payroll to monitor the status of part-time physicians' Memoranda of Service Level Expectations. 1 Memoranda Report [PRSP PS MR] This option allows Payroll to review all of the details related to a part-time physician's memoranda. 2 Display Pay Period ESR [PRSP PS DE] This option allows Payroll to review a part-time physician's ESR record for the selected pay period. 3 ESR Exceptions For Entire Memoranda [PRSP PS EXCEPT] This option allows Payroll to identify any incomplete daily ESRs that occurred during the part-time physician's memoranda. One existing payroll manager option has been modified by the patch to behave slightly different for part-time physicians with an active memorandum. The modified option is listed below: Open Next Pay Period [PRSA PP OPEN] This option was modified to initialize the ESR daily status and auto post holidays, leave, and extended absences to the ESR for the new pay period. It will also update the status of the memorandum from NOT STARTED to ACTIVE, if the pay period being opened is the first pay period covered by the memorandum. This patch addresses the following New Service Request(s) NSR(s): ----------------------------------------------------------------- 1. SR 04-742 This patch addresses the following Remedy Ticket(s): ---------------------------------------------------- There are no Remedy tickets associated with this patch. Components Sent With Patch -------------------------- The following is a list of the routines included in this patch: --------------------------------------------------------------- The second line of each of these routines now looks like: ;;4.0;PAID;**[patch list]**;Sep 21, 1995 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ------------ ------------ ----------- ---------- PRSALVR 6193059 7329755 61,93 PRSALVX 2466476 3615561 61,93 PRSAPPO 5341440 6330644 93 PRSAPRE 3848270 4059581 93 PRSASC 10130251 11945844 15,43,93 PRSASC1 4411209 10089587 55,93 PRSASC3 4188338 4442438 6,93 PRSASR 9696859 9916919 2,7,8,22,37,43,82,93 PRSASR1 4821920 9985923 6,21,82,93 PRSATE 8581188 9380170 8,11,27,45,55,93 PRSATIM 2261484 2503843 69,70,71,93 PRSATP 11006699 14275440 22,57,69,92,102,93 PRSLIB00 4052224 4246113 25,35,49,57,93 PRSLIB01 6083495 8466887 45,93 PRSPAPU New 4904237 93 PRSPBRP New 9203067 93 PRSPCORE New 6219615 93 PRSPCPP1 New 5192821 93 PRSPCPPE New 4016019 93 PRSPDEM New 7800167 93 PRSPDESR New 7131821 93 PRSPDFM New 10065917 93 PRSPDM New 9139873 93 PRSPEAA New 12037208 93 PRSPEAD New 1399024 93 PRSPEAE New 1121645 93 PRSPEAF New 5594937 93 PRSPEAN New 2818120 93 PRSPEAU New 5845891 93 PRSPEAX New 4027430 93 PRSPEEM New 14124226 93 PRSPEM New 10238180 93 PRSPESR New 7512983 93 PRSPESR1 New 13231186 93 PRSPESR2 New 6516100 93 PRSPESR3 New 1879377 93 PRSPLVA New 11638559 93 PRSPLVA1 New 12946848 93 PRSPLVA2 New 11279008 93 PRSPLVU New 9600691 93 PRSPRM New 6628957 93 PRSPRM1 New 10808010 93 PRSPSAP New 11206407 93 PRSPSAP1 New 7191442 93 PRSPSAP2 New 8166321 93 PRSPSAP3 New 8356941 93 PRSPSAPU New 6999402 93 PRSPSRC New 3516585 93 PRSPTM New 12209191 93 PRSPUE New 2695655 93 PRSPUT1 New 8827472 93 PRSPUT2 New 5041682 93 PRSPUT3 New 7987719 93 Total number of routines: 53 Modified routines: 14 New Routines: 39 CHECK1^XTSUMBLD results (new method) Routine name Before Patch After Patch Patch List ------------ ------------ ----------- ---------- PRSALVR 9905117 14279218 61,93 PRSALVX 2872665 5361977 61,93 PRSAPPO 8397198 11822872 93 PRSAPRE 4795766 5270397 93 PRSASC 15349711 20003482 15,43,93 PRSASC1 7241522 26512238 55,93 PRSASC3 6858140 7711149 6,93 PRSASR 42887185 44221248 2,7,8,22,37,43,82,93 PRSASR1 13017312 49767232 6,21,82,93 PRSATE 73506937 80705897 8,11,27,45,55,93 PRSATIM 3640674 4060707 69,70,71,93 PRSATP 19887527 31409450 22,57,69,92,102,93 PRSLIB00 23114692 23488632 25,35,49,57,93 PRSLIB01 30994647 52516097 45,93 PRSPAPU New 19966403 93 PRSPBRP New 69250787 93 PRSPCORE New 33543498 93 PRSPCPP1 New 16625625 93 PRSPCPPE New 15175937 93 PRSPDEM New 36157537 93 PRSPDESR New 28832253 93 PRSPDFM New 44603242 93 PRSPDM New 55955782 93 PRSPEAA New 69144897 93 PRSPEAD New 2441712 93 PRSPEAE New 2407382 93 PRSPEAF New 26618366 93 PRSPEAN New 5183365 93 PRSPEAU New 26159765 93 PRSPEAX New 11554289 93 PRSPEEM New 86830064 93 PRSPEM New 63374576 93 PRSPESR New 47968851 93 PRSPESR1 New 74187836 93 PRSPESR2 New 38293354 93 PRSPESR3 New 4084305 93 PRSPLVA New 56019414 93 PRSPLVA1 New 61516932 93 PRSPLVA2 New 52382378 93 PRSPLVU New 47621313 93 PRSPRM New 43555737 93 PRSPRM1 New 63409102 93 PRSPSAP New 45637052 93 PRSPSAP1 New 29868650 93 PRSPSAP2 New 50229463 93 PRSPSAP3 New 49966570 93 PRSPSAPU New 39830658 93 PRSPSRC New 13584533 93 PRSPTM New 69411806 93 PRSPUE New 6810675 93 PRSPUT1 New 56311974 93 PRSPUT2 New 17270700 93 PRSPUT3 New 60317538 93 Total number of routines: 53 Modified routines: 14 New Routines: 39 The following is a list of files included in this patch: -------------------------------------------------------- UP SEND DATA USER DATE SEC. COMES SITE RSLV OVER FILE # NAME DD CODE W/FILE DATA PTS RIDE -------------------------------------------------------------------- 458 TIME & ATTENDANCE RECO* YES NO NO NO 458.4 PT PHYSICIAN EXTENDED * YES YES NO 458.7 PT PHYSICIAN MEMORANDU* YES YES NO The following is a list of fields included in this patch: --------------------------------------------------------- NOTE: These are new fields. Field Name (Number) File Name (Number) (subFile #) ------------------- ------------------------------ ESR START TIME-1 (110) TIME & ATTENDANCE RECORDS (458) (458.02) ESR STOP TIME-1 (111) TIME & ATTENDANCE RECORDS (458) (458.02) ESR TYPE OF TIME-1 (112) TIME & ATTENDANCE RECORDS (458) (458.02) ESR SPECIAL CODE-1 (113) TIME & ATTENDANCE RECORDS (458) (458.02) ESR MEAL TIME-1 (114) TIME & ATTENDANCE RECORDS (458) (458.02) ESR START TIME-2 (115) TIME & ATTENDANCE RECORDS (458) (458.02) ESR STOP TIME-2 (116) TIME & ATTENDANCE RECORDS (458) (458.02) ESR TYPE OF TIME-2 (117) TIME & ATTENDANCE RECORDS (458) (458.02) ESR SPECIAL CODE-2 (118) TIME & ATTENDANCE RECORDS (458) (458.02) ESR MEAL TIME-2 (119) TIME & ATTENDANCE RECORDS (458) (458.02) ESR START TIME-3 (120) TIME & ATTENDANCE RECORDS (458) (458.02) ESR STOP TIME-3 (121) TIME & ATTENDANCE RECORDS (458) (458.02) ESR TYPE OF TIME-3 (122) TIME & ATTENDANCE RECORDS (458) (458.02) ESR SPECIAL CODE-3 (123) TIME & ATTENDANCE RECORDS (458) (458.02) ESR MEAL TIME-3 (124) TIME & ATTENDANCE RECORDS (458) (458.02) ESR START TIME-4 (125) TIME & ATTENDANCE RECORDS (458) (458.02) ESR STOP TIME-4 (126) TIME & ATTENDANCE RECORDS (458) (458.02) ESR TYPE OF TIME-4 (127) TIME & ATTENDANCE RECORDS (458) (458.02) ESR SPECIAL CODE-4 (128) TIME & ATTENDANCE RECORDS (458) (458.02) ESR MEAL TIME-4 (129) TIME & ATTENDANCE RECORDS (458) (458.02) ESR START TIME-5 (130) TIME & ATTENDANCE RECORDS (458) (458.02) ESR STOP TIME-5 (131) TIME & ATTENDANCE RECORDS (458) (458.02) ESR TYPE OF TIME-5 (132) TIME & ATTENDANCE RECORDS (458) (458.02) ESR SPECIAL CODE-5 (133) TIME & ATTENDANCE RECORDS (458) (458.02) ESR MEAL TIME-5 (134) TIME & ATTENDANCE RECORDS (458) (458.02) ESR START TIME-6 (135) TIME & ATTENDANCE RECORDS (458) (458.02) ESR STOP TIME-6 (136) TIME & ATTENDANCE RECORDS (458) (458.02) ESR TYPE OF TIME-6 (137) TIME & ATTENDANCE RECORDS (458) (458.02) ESR SPECIAL CODE-6 (138) TIME & ATTENDANCE RECORDS (458) (458.02) ESR MEAL TIME-6 (139) TIME & ATTENDANCE RECORDS (458) (458.02) ESR START TIME-7 (140) TIME & ATTENDANCE RECORDS (458) (458.02) ESR STOP TIME-7 (141) TIME & ATTENDANCE RECORDS (458) (458.02) ESR TYPE OF TIME-7 (142) TIME & ATTENDANCE RECORDS (458) (458.02) ESR SPECIAL CODE-7 (143) TIME & ATTENDANCE RECORDS (458) (458.02) ESR MEAL TIME-7 (144) TIME & ATTENDANCE RECORDS (458) (458.02) DAILY ESR REMARKS (145) TIME & ATTENDANCE RECORDS (458) (458.02) ESR DAILY STATUS (146) TIME & ATTENDANCE RECORDS (458) (458.02) PT PHYSICIAN DATE/TIME STAMP (147) TIME & ATTENDANCE RECORDS (458) (458.02) ESR SUPERVISOR REMARKS (148) TIME & ATTENDANCE RECORDS (458) (458.02) ESR DAY LAST SIGN METHOD (149) TIME & ATTENDANCE RECORDS (458) (458.02) EMPLOYEE (.01) PT PHYSICIAN MEMORANDUM (458.7) START DATE (1) PT PHYSICIAN MEMORANDUM (458.7) END DATE (2) PT PHYSICIAN MEMORANDUM (458.7) AGREED # OF HOURS (3) PT PHYSICIAN MEMORANDUM (458.7) INITIAL COMMENTS (4) PT PHYSICIAN MEMORANDUM (458.7) STATUS OF MEMORANDUM (5) PT PHYSICIAN MEMORANDUM (458.7) ENTERED BY (6) PT PHYSICIAN MEMORANDUM (458.7) DATE/TIME ENTERED (7) PT PHYSICIAN MEMORANDUM (458.7) CARRYOVER HOURS (8) PT PHYSICIAN MEMORANDUM (458.7) TOTAL HOURS WORKED (9) PT PHYSICIAN MEMORANDUM (458.7) TOTAL HOURS PAID (10) PT PHYSICIAN MEMORANDUM (458.7) NONPAY HOURS (11) PT PHYSICIAN MEMORANDUM (458.7) WITHOUT PAY HOURS (12) PT PHYSICIAN MEMORANDUM (458.7) % OF MEMORANDUM COMPLETED (13) PT PHYSICIAN MEMORANDUM (458.7) % OF HOURS COMPLETED (14) PT PHYSICIAN MEMORANDUM (458.7) AVE HRS/PP TO COMPLETE MEM (15) PT PHYSICIAN MEMORANDUM (458.7) % OFF TARGET (16) PT PHYSICIAN MEMORANDUM (458.7) PT PHY'S RECONCILIATION CHOICE (17) PT PHYSICIAN MEMORANDUM (458.7) PT PHY'S RECONCILIATION NOTES (18) PT PHYSICIAN MEMORANDUM (458.7) RECONCILED BY (19) PT PHYSICIAN MEMORANDUM (458.7) DATE/TIME RECONCILED (20) PT PHYSICIAN MEMORANDUM (458.7) HR RECONCILIATION COMMENTS (21) PT PHYSICIAN MEMORANDUM (458.7) TERMINATION DATE (22) PT PHYSICIAN MEMORANDUM (458.7) TERMINATED BY (23) PT PHYSICIAN MEMORANDUM (458.7) DATE/TIME TERMINATED (24) PT PHYSICIAN MEMORANDUM (458.7) TERMINATION COMMENTS (25) PT PHYSICIAN MEMORANDUM (458.7) PAY PERIOD (.01) PT PHYSICIAN MEMORANDUM (458.7) (458.701) REG HOURS (1) PT PHYSICIAN MEMORANDUM (458.7) (458.701) NP HOURS (2) PT PHYSICIAN MEMORANDUM (458.7) (458.701) WP HOURS (3) PT PHYSICIAN MEMORANDUM (458.7) (458.701) FROM DATE (.01) PT PHYSICIAN EXTENDED ABSENCE (458.4) TO DATE (1) PT PHYSICIAN EXTENDED ABSENCE (458.4) EMPLOYEE (2) PT PHYSICIAN EXTENDED ABSENCE (458.4) DATE/TIME ENTERED (3) PT PHYSICIAN EXTENDED ABSENCE (458.4) DATE/TIME UPDATED (4) PT PHYSICIAN EXTENDED ABSENCE (458.4) STATUS (5) PT PHYSICIAN EXTENDED ABSENCE (458.4) REMARKS (6) PT PHYSICIAN EXTENDED ABSENCE (458.4) The following is a list of menu options included in this patch: --------------------------------------------------------------- Option Name File New/Modified ----------- ---- ------------ PRSA EMP MENU (#19) Modified PRSA OT MENU (#19) Modified PRSA PAY MENU (#19) Modified PRSA SUP MENU (#19) Modified PRSA TK MENU (#19) Modified PRSA TK POST (#19) Modified PRSD 05 EMPLOYEE INQUIRY MENU (#19) Modified PRSP EA CANCEL (#19) New PRSP EA DISPLAY (#19) New PRSP EA EDIT (#19) New PRSP EA ENTER (#19) New PRSP EA MENU (#19) New PRSP ESR EDIT (#19) New PRSP ESR SAP (#19) New PRSP HR BRP (#19) New PRSP HR DE (#19) New PRSP HR DEM (#19) New PRSP HR DFM (#19) New PRSP HR EM (#19) New PRSP HR MAIN (#19) New PRSP HR MR (#19) New PRSP HR RM (#19) New PRSP HR TM (#19) New PRSP PS CORE HRS RPT (#19) New PRSP PS DE (#19) New PRSP PS EXCEPT (#19) New PRSP PS MAIN (#19) New PRSP PS MR (#19) New PRSP PTP DE (#19) New PRSP PTP DM (#19) New PRSP PTP MENU (#19) New PRSP PTP SRC (#19) New PRSP SUP CPPE (#19) New PRSP SUP DE (#19) New PRSP SUP EXCEPT (#19) New PRSP SUP MAIN (#19) New PRSP SUP MR (#19) New PRSP SUP UNLOCK (#19) New PRSP TK CPPE (#19) New PRSP TK DE (#19) New PRSP TK MAIN (#19) New PRSP TK MR (#19) New PRSP TK POST (#19) New The following is a list of ScreenMan Forms included in this patch: ------------------------------------------------------------------ LINKED TO FILE FORM NAME NAME (Number) ------------------------------------------------------------------ PRSP ESR POST TIME & ATTENDANCE RECORD (458) PRSP EXT ABSENCE PT PHYSICIAN EXTENDED ABSENCE (458.4) The following security key is exported with this patch: ------------------------------------------------------- PRSP EMP -------- This key grants access to the Part-Time Physician With Memorandum Menu [PRSP PTP MENU]. The key will automatically be assigned to an employee when a new memorandum is entered for them using the Enter Memoranda [PRSP HR EM] option . Test Sites: ----------- Omaha (Central-Plains HCS) Cleveland Houston Jackson Milwaukee St. Louis (Heartland-East HCS) ==================== INSTALLATION INSTRUCTIONS ====================== Important instructions for IRM: after retrieving the Removal of Core Hours Instructions (file named PAID_4_P93_CORE.PDF), listed above, in the documentation section, give a copy of the file to a contact person in payroll, whether that's the payroll ADPAC or the payroll supervisor, etc... If installed during the normal workday, it is recommended that the following selection(s) in the OPTION (#19) file, and all of their descendants be disabled to prevent possible conflicts while running the KIDS Install. Other VISTA users will not be affected. Open Next Pay Period [PRSA PP OPEN] Monthly Calendar [PRS MONTH CALENDAR] Pay Period Certification [PRSA SUP REV] Enter/Edit Employee Tour of Duty [PRSA TK TOUR-EDIT] Create Employee Record for Pay Period [PRSA PP EMP] Install Time - Less than 5 minutes. 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter PRS*4.0*93): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ------------------ **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES// NOTE: Answer YES unless your system does this in a nightly TaskMan process. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO. c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' answer YES. d. When prompted 'Enter options you wish to mark as 'Out Of Order':' Enter the following options: Open Next Pay Period [PRSA PP OPEN] Monthly Calendar [PRS MONTH CALENDAR] Pay Period Certification [PRSA SUP REV] Enter/Edit Employee Tour of Duty [PRSA TK TOUR-EDIT] Create Employee Record for Pay Period [PRSA PP EMP] e. When prompted 'Enter protocols you wish to mark as 'Out Of Order':' press . 5. Post Installation Step--assign new menu option to Payroll Use option, Edit an Existing User [XUSEREDIT], to assign, as a secondary menu option, PRSP PS CORE HRS to the payroll contact. This new option is referenced in the PAID_4_P93_CORE.PDF file and payroll is expected to run and use this report as a tool in implementing the new part-time physician functionality. Routine Information: ==================== The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRSALVR Before: B9905117 After: B14279218 **61,93** Description of Changes: This routine was modified to perform the necessary checks on a part-time physician's ESR when they enter or edit a leave request. Routine Name: PRSALVX Before: B2872665 After: B5361977 **61,93** Description of Changes: This routine was modified to perform the necessary checks on a part-time physician's ESR when they cancel a leave request. Routine Name: PRSAPPO Before: B8397198 After: B11822872 **93** Description of Changes: This routine was updated to perform the necessary actions to create and initialize part-time physician's ESRs when a pay period is opened. If the pay period being opened is the first pay period for a memorandum, the status of the memorandum will be updated from NOT STARTED to ACTIVE. Routine Name: PRSAPRE Before: B4795766 After: B5270397 **93** Description of Changes: This routine was updated to check to see if the employee being added to the pay period is a part-time physician. Routine Name: PRSASC Before: B15349711 After: B20003482 **15,43,93** Description of Changes: This routine was updated to perform various checks related to the maintenance of the part-time physicians ESR and memorandum. Routine Name: PRSASC1 Before: B7241522 After: B26512238 **55,93** Description of Changes: This routine was updated to perform various checks related to the maintenance of the part-time physicians ESR and memorandum. Routine Name: PRSASC3 Before: B6858140 After: B7711149 **6,93** Description of Changes: This routine is modified to update a part-time physician's hours bank when a corrected timecard is approved or disapproved. Routine Name: PRSASR Before: B42887185 After: B44221248 **2,7,8,22,37,43,82,93** Description of Changes: This routine was updated to review the part-time physician's ESR immediately after the certification of their timecard and to update the various hours worked totals related to the memorandum. Routine Name: PRSASR1 Before: B13017312 After: B49767232 **6,21,82,93** Description of Changes: This routine is a continuation of PRSASR. Routine Name: PRSATE Before: B73506937 After: B80705897 **8,11,27,45,55,93** Description of Changes: This routine was updated so the part-time physician's ESR will be updated when the tours of duty on their time card are altered. Routine Name: PRSATIM Before: B3640674 After: B4060707 **69,70,71,93** Routine Name: PRSATP Before: B19887527 After: B31409450 **22,57,69,92,102,93** Routine Name: PRSLIB00 Before: B23114692 After: B23488632 **25,35,49,57,93** Description of Changes: A line of text that is displayed to the user was updated to be more grammatically correct. Routine Name: PRSLIB01 Before: B30994647 After: B52516097 **45,93** Description of Changes: Modified to provide a non interactive payroll calendar. With this patch the new entry point is called from option, Enter Memoranda [PRSP HR EM]. A miscellaneous update to highlight today in reverse video on the calendar is made. Routine Name: PRSPAPU Before: n/a After: B19966403 **93** Routine Name: PRSPBRP Before: n/a After: B69250787 **93** Description of Changes: This routine allows Human Resource personnel to review a part-time physician's memorandum and to begin its reconciliation processing. Routine Name: PRSPCORE Before: n/a After: B33543498 **93** Description of Changes: This routine provides a report to identify entries in the Tour of Duty file (#457.1) that have tour segments with the special type of time, Phy/Den Core Hours. With the implementation of this patch sites should no longer use this special type of time code. After running this report sites are expected to manually update the Tour of Duty file so that Phy/Den Core Hours are no longer in use. Routine Name: PRSPCPP1 Before: n/a After: B16625625 **93** Description of Changes: This routine works in conjunction with PRSPCPPE to generate a report of any outstanding part-time physician daily ESRs for the selected pay period. Routine Name: PRSPCPPE Before: n/a After: B15175937 **93** Description of Changes: This routine generates a report of any outstanding part-time physician daily ESRs for the selected pay period. Routine Name: PRSPDEM Before: n/a After: B36157537 **93** Description of Changes: This routine generates a report showing all of the information related to a part-time physician's memorandum. Routine Name: PRSPDESR Before: n/a After: B28832253 **93** Routine Name: PRSPDFM Before: n/a After: B44603242 **93** Description of Changes: This routine allows Human Resources to delete a future memorandum for a part-time physician if the necessary criteria are met. Routine Name: PRSPDM Before: n/a After: B55955782 **93** Description of Changes: This routine generates a report with all of the information related to part-time physician's memorandum. Routine Name: PRSPEAA Before: n/a After: B69144897 **93** Description of Changes: This routine will auto post the part-time physician's extended absence. Routine Name: PRSPEAD Before: n/a After: B2441712 **93** Description of Changes: This routine allows the part-time physician to generate a list of all of their extended absence. Routine Name: PRSPEAE Before: n/a After: B2407382 **93** Description of Changes: This routine allows the part-time physician to edit their extended absence provided certain criteria are met. Routine Name: PRSPEAF Before: n/a After: B26618366 **93** Description of Changes: This routine is called by the PRSP EXT ABSENCE form (file 458.4) within both the enter option and edit option for extended absences. Routine Name: PRSPEAN Before: n/a After: B5183365 **93** Description of Changes: This routine allows a part-time physician to enter a new extended absence. Routine Name: PRSPEAU Before: n/a After: B26159765 **93** Description of Changes: This routine contains utilities related to the editing of a part-time physician's extended absence. Routine Name: PRSPEAX Before: n/a After: B11554289 **93** Description of Changes: This routines allows a part-time physician to cancel their extended absence. Routine Name: PRSPEEM Before: n/a After: B86830064 **93** Routine Name: PRSPEM Before: n/a After: B63374576 **93** Description of Changes: This routine allows Human Resource personnel to enter a memorandum for a part-time physician. Routine Name: PRSPESR Before: n/a After: B47968851 **93** Description of Changes: This routine allows a part-time physician to edit and maintain their daily ESR records. Routine Name: PRSPESR1 Before: n/a After: B74187836 **93** Description of Changes: This routine is a continuation of PRSPESR and allows a part-time physician to edit and maintain their daily ESR records. Routine Name: PRSPESR2 Before: n/a After: B38293354 **93** Description of Changes: This routine is a continuation of PRSPESR and allows a part-time physician to edit and maintain their daily ESR records. Routine Name: PRSPESR3 Before: n/a After: B4084305 **93** Description of Changes: This routine is a continuation of PRSPESR and allows a part-time physician to edit and maintain their daily ESR records. Routine Name: PRSPLVA Before: n/a After: B56019414 **93** Description of Changes: This routine is called by the Open Next Pay Period option to post leave to a new pay period for one part-time physician. It is called by the Enter/Edit Tour of Duty option to re-post leave to one pay period when a tour is changed. Routine Name: PRSPLVA1 Before: n/a After: B61516932 **93** Description of Changes: This routine is a continuation of PRSPLVA. Routine Name: PRSPLVA2 Before: n/a After: B52382378 **93** Description of Changes: This routine is a continuation of PRSPLVA. Routine Name: PRSPLVU Before: n/a After: B47621313 **93** Description of Changes: This routines contains utilities related to the part-time physician's taking of leave. Routine Name: PRSPRM Before: n/a After: B43555737 **93** Description of Changes: This routine allows Human Resources to complete the reconciliation of a part-time physician's memorandum. Routine Name: PRSPRM1 Before: n/a After: B63409102 **93** Description of Changes: A continuation of PRSPRM. Routine Name: PRSPSAP Before: n/a After: B45637052 **93** Description of Changes: This routine allows the supervisor to review the part-time physician's daily ESRs. The supervisor can approve or bypass the daily ESR or they can return the daily ESR for correction by the part-time physician. Routine Name: PRSPSAP1 Before: n/a After: B29868650 **93** Description of Changes: A continuation of PRSPSAP. Routine Name: PRSPSAP2 Before: n/a After: B50229463 **93** Description of Changes: A continuation of PRSPSAP. Routine Name: PRSPSAP3 Before: n/a After: B49966570 **93** Description of Changes: A continuation of PRSPSAP. Routine Name: PRSPSAPU Before: n/a After: B39830658 **93** Description of Changes: This routine contains utilities related to the supervisors approval of part-time physician's daily ESRs. Routine Name: PRSPSRC Before: n/a After: B13584533 **93** Description of Changes: This routine allows the part-time physician to review their memorandum reconciliation options and to enter their reconciliation choice and any related comments. Routine Name: PRSPTM Before: n/a After: B69411806 **93** Description of Changes: This routine allows Human Resources to terminate a part-time physician's memorandum provided the necessary criteria have been met. Routine Name: PRSPUE Before: n/a After: B6810675 **93** Description of Changes: This routine allows the supervisor to unlock a prior pay period daily ESR so the part-time physician can access it and make the necessary updates or corrections. Routine Name: PRSPUT1 Before: n/a After: B56311974 **93** Description of Changes: The 1st in a series of 3 routines that contain various utilities used throughout the part-time physician software. Routine Name: PRSPUT2 Before: n/a After: B17270700 **93** Description of Changes: The 2nd in a series of 3 routines that contain various utilities used throughout the part-time physician software. Routine Name: PRSPUT3 Before: n/a After: B60317538 **93** Description of Changes: The 3rd in a series of 3 routines that contain various utilities used throughout the part-time physician software. ============================================================================= User Information: Entered By : DILL,MATT Date Entered : MAY 20, 2004 Completed By: KUREK,STANLEY M Date Completed: MAR 06, 2007 Released By : MCCLARAN,PAM Date Released : MAR 08, 2007 ============================================================================= Packman Mail Message: ===================== $END TXT