$TXT Created by BROWN,STANLEY A at MAIVAA.FO-BIRM.MED.VA.GOV (KIDS) on Thursday, 09/16/04 at 10:14 ============================================================================= Run Date: OCT 18, 2004 Designation: PSO*7*156 Package : PSO - OUTPATIENT PHARMACY Priority: Mandatory Version : 7 SEQ #160 Status: Released Compliance Date: NOV 18, 2004 ============================================================================= Associated patches: (v)PSO*7*135 <<= must be installed BEFORE `PSO*7*156' (v)HL*1.6*108 <<= must be installed BEFORE `PSO*7*156' (v)DG*5.3*575 <<= must be installed BEFORE `PSO*7*156' Subject: OUTPATIENT PHARMACY AUTOMATION INTERFACE Category: - Routine - Data Dictionary - Enhancement (Mandatory) - Input Template - Other Description: ============ There are three patches to support the Outpatient Pharmacy Automation Interface project. These patches should be installed separately in the following order: PSO*7*156 Outpatient Pharmacy PSS*1*82 Pharmacy Data Management PSN*4*84 National Drug File They contain routines, templates, options, and data dictionary changes to implement the Outpatient Pharmacy Automation Interface features. Please refer to the individual patch description of the other patches to get the names of the documentation files. Each patch will share the same starting description with more detail for each patch in the corresponding namespace patch number. There is only one installation guide. It can be found on the anonymous directory. The name of the installation guide is PS_OUTPATIENT_AUTOMATION_INTERFACE_IG.PDF. The patch enhances the current Health Level Seven (HL7) interface to ensure that the interface is compatible with all current Outpatient Pharmacy V. 7.0 automation systems used by the Veterans Affairs Medical Centers (VAMCs). The current national VISTA HL7 interface is written to HL7 standard V. 2.2. Automated dispensing systems, such as the Baker APS Pharmacy 2000, are currently using an interface written to V. 2.3.1 standard using locally developed software. The automated dispensing systems have committed to be HL7 V. 2.4 compliant. This patch includes the following new features: 1. Enhance the current Outpatient Pharmacy V. 7.0 HL7 interface to the current HL7 V. 2.4 standard. 2. Creates a bi-directional interface. The interface transmits outpatient pharmacy data to multiple vendor systems utilized by VAMCs and receives dispensed prescription data from the vendor systems. 3. The dispense completion message received back from the vendor will automatically release the prescription in VISTA if the FILE RELEASE DATE/TIME field (#105.1) is set to YES in the PRESCRIPTION file (#52). 4. The interface sends outpatient pharmacy prescription release information to the vendor once a prescription is manually released. 5. The BusinessWare interface engine at each medical center is used to pass the HL7 data through from VISTA to the dispensing system. There is no data manipulation on BusinessWare's part. 6. Enhance the activity log entries for the sequence of events for a prescription's activity in the PRESCRIPTION file (#52). 7. Add a fourth selection to the OUTPATIENT SITE file (#59), EXTERNAL INTERFACE field (#5). This selection is titled 'SEND MARKED ORDERS AND PRINT LABEL'. 8. This patch allows dispensing system printer(s) to be entered and used when selected, and the interface is in use, sending an HL7 message to the dispensing system. 9. This patch added new functionality for reprinting Rxs and using the external interface. If a reprint of an Rx is requested the user is asked if they want to resend the Rx to the external interface. This patch installs the updated routines needed by HL7 V. 2.4 Automated Dispensing Machines. Data Dictionary Changes: ======================== New fields. 1. OUTPATIENT SITE file (#59), AUTOMATED DISPENSE field (#105). 2. OUTPATIENT SITE file (#59), FILE RELEASE DATE/TIME field (#105.1). 3. OUTPATIENT SITE file (#59), ENABLE MASTER FILE UPDATE (#105.2). 4. OUTPATIENT SITE file (#59), DISPENSE DNS NAME (#2006). 5. OUTPATIENT SITE file (#59), DISPENSE DNS PORT (#2007). 6. PRESCRIPTION file (#52), FILLING PERSON field (#38.1). 7. PRESCRIPTION file (#52), CHECKING PHARMACIST field (#38.2). 8. FILLING PERSON sub-field (#19) in the REFILL multiple (#52.1) of the PRESCRIPTION file (#52). 9. CHECKING PHARMACIST sub-field (#20) in the REFILL multiple (#52.1) of the PRESCRIPTION file (#52). 10. FILLING PERSON sub-field (#10) in the PARTIAL DATE multiple (#52.2) of the PRESCRIPTION file (#52). 11. CHECKING PHARMACIST sub-field (#11) in the PARTIAL DATE multiple (#52.2) of the PRESCRIPTION file (#52). 12. DRUG EXPIRATION DATE sub-field (#12) in the PARTIAL DATE multiple (#52.2) of the PRESCRIPTION file (#52). Fields name changes: 1. PRESCRIPTION file (#52), MAN EXPIRATION DATE field (#29) changed to DRUG EXPIRATION DATE. 2. PRESCRIPTION file (#52), EXPIRATION DATE sub-field (#13) of the REFILL multiple (#52.1) changed to DRUG EXPIRATION DATE. Modified fields: 1. REASON sub-field (#.02) of the ACTIVITY LOG multiple (#52.3) in the PRESCRIPTION file (#52). This field now includes a new reason code, N:DISPENSE COMPLETION, which indicates the dispensing was completed by an external interface. 2. OUTPATIENT SITE file (#59), EXTERNAL INTERFACE (#5). This field now includes a fourth option to SEND ALL ORDERS AND PRINT LABELS. Template changes: ================= This patch modifies the following template for the OUTPATIENT SITE file (#59), INPUT template [PSO SITE] to include the following new fields: 1. AUTOMATED DISPENSE 2. FILE RELEASE DATE/TM 3. ENABLE MASTER FILE UPDATE 4. DISPENSE DNS NAME 5. DISPENSE PORT NUMBER HL7 Interface: ============== This patch installs the following new HL7 Protocols: 1. Outpatient Pharmacy Dispense Server [PSO EXT SERVER] protocol. 2. Outpatient Pharmacy Dispense Client [PSO EXT CLIENT] protocol. 3. Outpatient Pharmacy Completion Server [PSO DISP SERVER] protocol. 4. Outpatient Pharmacy Completion Client [PSO DISP CLIENT] protocol. protocol. This patch installs the following new HL7 Application Parameters: 1. PSO VISTA 2. PSO DISPENSE This patch installs the following HL7 Logical Link. PSO DISP Associated NOISs: ================= COA-0204-21647 MEM-0204-70990 PUG-0204-51237 NOP-0304-11623 BIR-0404-32173 BIR-0504-31331 BIR-0604-31347 SAJ-0604-70724 SAJ-0704-71186 CLA-0904-20128 Test Sites: =========== Birmingham, AL New Jersey HCS Alexandria, LA Palo Alto HCS, CA Hines, IL Oklahoma City, OK San Juan, PR Routine Summary: ================ The second line now reads as follows: ;;7.0;OUTPATIENT PHARMACY;**[patch list]**;DEC 1997 CHECK^XTSUMBLD results: Routine Before Patch After Patch Patch List ========================================================================= PSODISP 25273775 28611530 15,71,131,156 PSODISPS 16235421 17415102 15,13,9,27,67,71,156 PSOHLDIS N/A 18290651 156 PSOHLDS N/A 15242942 156 PSOHLDS1 N/A 15899094 156 PSOHLDS2 N/A 23145016 156 PSOHLDS3 N/A 17495754 156 PSOHLDS4 N/A 4461888 156 PSOHLSG 14129407 14756902 26,70,139,156 PSOHLSG5 1783073 2088531 70,156 PSOLBL4 23915433 23711214 26,70,156 PSOORAL1 22860751 24899806 71,156 PSOORNE2 35772714 33476435 11,21,23,27,32,37,46, 84,103,117,131,146,156 PSOORNE6 22439486 25822404 46,103,117,156 PSORELD1 N/A 21380078 156 PSORELDT N/A 7233203 156 PSORXPR 20450878 19058672 131,156 PSORXRP1 14228147 15142875 11,27,120,156 PSORXRP2 19911553 20344526 11,27,120,138,135,156 PSORXRPT 21134690 21398711 3,21,27,34,120,138,156 PSORXVW 34920757 33709142 14,35,46,96,103,88, 117,131,146,156 PSORXVW1 32860374 35027972 35,47,46,71,99,117,156 Documentation Retrieval: ======================== The Outpatient Pharmacy User Manual, as well as the Outpatient Pharmacy Technical Manual/Security Guide, have been updated to reflect these modifications. In addition to these two manuals, the following documents have also been revised to reflect the new features provided with the Outpatient Pharmacy Automation Interface project: Pharmacy Data Management V. 1.0 Technical Manual/Security Guide, Pharmacy Data Management V. 1.0 User Manual, Outpatient Pharmacy V. 7.0 Automation Interface Installation Guide Outpatient Pharmacy V. 7.0 Automation Interface Release Notes The revised Outpatient Pharmacy Technical Manual/Security Guide, Outpatient Pharmacy User Manual, Outpatient Pharmacy Automation Interface Installation Guide, and the Outpatient Pharmacy Automation Interface Release Notes are available on the ANONYMOUS.SOFTWARE directory at one of the following Office of Information (OI) Field Offices. These files need to be retrieved in binary format. Sites may retrieve documentation in one of the following ways: (1) The preferred method is to FTP the files from download.vista.med.va.gov, which will transmit the files from the first available FTP server. (2) Sites may also elect to retrieve documentation directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov The documentation distribution includes: RETRIEVAL FILE NAMES DESCRIPTION FORMAT ========== =========== ====== PSO_7_UM_R1004.PDF Outpatient Pharmacy V. 7.0 User Manual BINARY PSO_7_P156_UM_CP.PDF Outpatient Pharmacy V. 7.0 User Manual BINARY Change Pages PSO_7_TM_R1004.PDF Outpatient Pharmacy V. 7.0 Technical BINARY Manual/Security Guide PSO_7_P156_TM_CP.PDF Outpatient Pharmacy V. 7.0 Technical BINARY Manual/Security Guide Change Pages PSO_7_P156_RN.PDF Outpatient Pharmacy Automation Interface BINARY Release Notes PS_OUTPATIENT_AUTOMATION_INTERFACE_IG.PDF BINARY Outpatient Pharmacy Automation Interface Installation Guide ******************************* N O T E ******************************* There is no conflict between this patch and the CoreFLS software. Installation of this patch by the CoreFLS sites will not cause any problems. *********************************************************************** Installation Instructions: ========================== Please refer to the Outpatient Pharmacy Automation Interface Installation Guide for details of the installation procedure for this patch. PS_OUTPATIENT_AUTOMATION_INTERFACE_IG.PDF Instructions for accessing this document may be found in the "Documentation Retrieval" section of this document. Routine Information: ==================== Routine Name: - PSOHLSG Routine Checksum: Routine Name: - PSOHLSG5 Routine Checksum: Routine Name: - PSODISP Routine Checksum: Routine Name: - PSODISPS Routine Checksum: Routine Name: - PSOHLDS Routine Checksum: Routine Name: - PSOHLDS1 Routine Checksum: Routine Name: - PSOHLDS2 Routine Checksum: Routine Name: - PSOHLDS3 Routine Checksum: Routine Name: - PSORELDT Routine Checksum: Routine Name: - PSOORAL1 Routine Checksum: Routine Name: - PSORXPR Routine Checksum: Routine Name: - PSOHLDIS Routine Checksum: Routine Name: - PSOLBL4 Routine Checksum: Routine Name: - PSOORNE2 Routine Checksum: Routine Name: - PSOORNE6 Routine Checksum: Routine Name: - PSORXVW Routine Checksum: Routine Name: - PSORXVW1 Routine Checksum: Routine Name: - PSORELD1 Routine Checksum: Routine Name: - PSOHLDS4 Routine Checksum: Routine Name: - PSORXRP1 Routine Checksum: Routine Name: - PSORXRP2 Routine Checksum: Routine Name: - PSORXRPT Routine Checksum: ============================================================================= User Information: Entered By : CROSSMAN,PAM Date Entered : NOV 04, 2003 Completed By: GREER,MIKE Date Completed: OCT 14, 2004 Released By : PARRIS,CHRIS Date Released : OCT 18, 2004 ============================================================================= Packman Mail Message: ===================== $END TXT