$TXT Created by HOUTCHENS,THOMAS at DEVFEX.FO-ALBANY.MED.VA.GOV (KIDS) on Thursday, 08/16/07 at 10:43 ============================================================================= Run Date: AUG 21, 2007 Designation: SD*5.3*486 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #416 Status: Released Compliance Date: SEP 21, 2007 ============================================================================= Associated patches: (v)SD*5.3*485 <<= must be installed BEFORE `SD*5.3*486' Subject: EWL ENROLLEE STATUS CLEAN-UP Category: - Routine - Sort Template - Print Template - Data Dictionary Description: ============ In October of 2006, patch SD*5.3*485 (EWL CORRECTION FOR ENROLLEE STATUS CALCULATION) was released to the field in order to correctly determine the EWL enrollee status. This patch changed the way the program utilizes the Treating Facility (TF) List file. For additional information on this process, please refer to the documentation for patch SD*5.3*485. This patch (SD*5.3*486) has been created to correct the EWL ENROLLEE STATUS field (#27) for those EWL records that were created prior to the installation of patch SD*5.3*485. This will ensure that all EWL records in the SD WAIT LIST file (#409.3) have a correct EWL ENROLLEE STATUS. Due to the nature of the update process, this patch will be implemented in a phased approach, and will be coordinated by an Implementation Manager over the span of 3 to 4 weeks. A brief overview of the process follows. Please see the Installation Guide for the detailed instructions that will be needed to complete the process successfully. It is strongly suggested that a printed copy of the Installation Guide be available for reference during the install. 1. Load patch SD*5.3*486. 2. Use FTP to obtain a password protected and ZIPped VSSC data file from a specified directory at the usual system servers. Passwords and directory information will be distributed by the Implementation Manager to the IRM staff member responsible for loading this patch. The VSSC file can be downloaded from specific servers at Albany (ftp.fo-albany.med.va.gov), Hines (ftp.fo-hines.med.va.gov), or Salt Lake City (ftp.fo-slc.med.va.gov). This process will take between 15 to 30 minutes to complete the download. The ZIPped file is approximately 193 MB and the unzipped version of the file will require nearly 2 GB of storage space. NOTE: You may wish to store this file in a Temp subdirectory on your system for security purposes. Also, you must delete both the zipped and unzipped version of the file after completing the entire process (see step 9). 3. Unzip the FLAK9.ZIP file using the UnZip utility in VMS. The result will be a file called FLAK9.CSV. The Unzip process may take between 1-5 minutes. If your site does not have the current version of the Zip and UnZip utilities, please see the Installation Guide for the instructions on how to obtain them. 4. Use the BACKUP/RESTORE EWL PATIENT FILE UTILITY to make a backup of the current entries in the SD Wait List file. This backup, stored in the EWL CLEAN-UP (# 409.39) file, can be used to restore the EWL Enrollee Status for file entries should the need occur. 5. The next step is to upload all VSSC records for patient entries in the SD WAIT LIST file (#409.3). Each record will be reformatted to VA standard data format and stored in a temporary VistA file. This process requires approximately 30 to 60 minutes. 6. After the upload has been completed, a recalculation process will be started with the use of the CREATE ENROLLEE TEMP FILE option. It will use the VSSC file, the Treating Facility file, and the Enrollment API to calculate the correct EWL Enrollee status. These results will be stored in the EWL CLEAN-UP (#409.39) file. 7. The next step is to print and view these recalculations by using the ENROLLEE CLEANUP REPORT option. The option provides Fileman Print access to the file. A suggested FM Print is included in the Installation Guide. Sort and Print templates are included. 8. Finally, the option APPLY/REPAIR ENROLLEE STATUS will be used to apply the recalculated EWL Enrollee Status. If there is a problem, the site may use the BACKUP/RESTORE EWL PATIENT FILE UTILITY to restore the original EWL Enrollee Status for the involved records (those EWL records created prior to the installation of patch SD*5.3*485). 9. As part of the post-installation process, sites are required to: (a) delete the FLAK9.zip and FLAK9.csv files from your VMS account, and (b) remove the CLEAN-UP ENROLLEE STATUS menu and its associated options by using the REMOVE ENROLLEE STATUS MENU & OPTIONS option. The set of utilities are included in the CLEAN-UP ENROLLEE STATUS MENU, which is part of the Wait List (Sch/PCMM) menu. The options in the Clean-Up menu are listed in the order in which they should be used. The menu is locked with the SDWL PARAMETER key. Select Appointment Menu Option: WL Wait List (Sch/PCMM) Menu 1 Inquire Wait List (Sch/PCMM) 2 Enter/Edit Wait List (Sch/PCMM) 3 Disposition Wait List (Sch/PCMM) Entry 4 Wait List (Sch/PCMM) Reports ... 5 Wait List (Sch/PCMM) Parameter Enter/Edit 6 Clean-Up Enrollee Status Menu ... Select Wait List (Sch/PCMM) Menu Option: CLEAN-UP ENROLLEE STATUS MENU 1 BACKUP/RESTORE EWL PATIENT FILE UTILITY 2 UPLOAD VSSC DATA 3 CREATE ENROLLEE TEMP FILE 4 ENROLLEE CLEANUP REPORT 5 APPLY/REPAIR ENROLLEE STATUS 6 REMOVE ENROLLEE STATUS MENU & OPTIONS Select CLEAN-UP ENROLLEE STATUS MENU Option: The following documentation will be available: ============================================== An Installation Guide, (SD_53_P486_IG.PDF) will be included with the release of patch SD*5.3*486. It can be retrieved from the anonymous directory. Please see step # 10 of the Installation Instructions below. This document must be used during the install process. This patch addresses the following New Service Requests (NSR): ============================================================= There are no NSRs associated with this patch. This patch addresses the following Remedy Ticket(s): ==================================================== There are no Remedy Tickets associated with this patch. Components Sent with Patch: =========================== ROUTINES: SDWLFUL SDWLFUL1 SDWLFUL2 SDWLFULP SDWLFULU SDWLFULZ For Routines: ============= The following is a list of the routines included in this patch. The second line of each of these routine(s) will look like: ;;5.3;scheduling;**[Patch List]**;AUG 13 1993;Build 37 CHECK^XTSUMBLD results Routine Before Patch After Patch Patch List ------- ------------ ----------- ---------- SDWLFUL NA 3704255 486 SDWLFUL1 NA 7581740 486 SDWLFUL2 NA 3959939 486 SDWLFULP NA 1140350 486 SDWLFULU NA 4493919 486 SDWLFULZ NA 2988137 486 CHECK1^XTSUMBLD results (new method) Routine Before Patch After Patch Patch List ------- ------------ ----------- ---------- SDWLFUL NA 6738529 486 SDWLFUL1 NA 20398024 486 SDWLFUL2 NA 8392533 486 SDWLFULP NA 1630753 486 SDWLFULU NA 11179245 486 SDWLFULZ NA 6303269 486 This patch creates the following new options: CLEAN-UP ENROLLEE STATUS MENU ... [SD WAIT CLEAN-UP ENROLLEE MENU] BACKUP/RESTORE EWL PATIENT FILE UTILITY [SD WAIT ENROLLEE B/R UTILITY] UPLOAD VSSC DATA [SD WAIT LIST UPLOAD VSSC] CREATE ENROLLEE TEMP FILE [SD WAIT ENROLLEE TEMP FILE] ENROLLEE CLEANUP REPORT [SD WAIT ENROLL CLEANUP RPT] APPLY/REPAIR ENROLLEE STATUS [SD WAIT ENROLLEE APPLY TF] REMOVE ENROLLEE STATUS MENU & OPTIONS [SD WAIT CLEAN-UP MENU REMOVE] This patch creates the following new sort and print templates: PATCH 486 SORT TEMPLATE PATCH 486 PRINT TEMPLATE Test Sites: =========== Cheyenne VAMC El Paso HCS North Florida / South Georgia HCS Philadelphia VAMC Pittsburgh VAMC Saginaw VAMC INSTALLATION INSTRUCTIONS: ========================== This patch can be installed during business hours, but because some options will be out of service during the installation process it is suggested that it be queued for non-peak hours. Installation will take less than 5 minutes. Users may be on the system during this process. 1. Use the INSTALL/CHECK MESSAGE option on the PackMan menu. [Note: TEXT PRINT/DISPLAY option in the PackMan menu will display the patch text only]. 2. From the Kernel Installation and Distribution System (KIDS) menu, select the Installation menu. 3. From this menu, you may elect to use the following options: (when prompted for INSTALL NAME, enter SD*5.3*486). a. Backup a Transport Global - this option will create a backup message of any routines exported with the patch. It will NOT backup any other changes such as DDs or templates. b. Compare Transport Global to Current System - this option will allow you to view all changes that will be made when the patch is installed. It compares all components of the patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - this option will allow you to ensure the integrity of the routines that are in the transport global. d. Print Transport Global - this option will allow you to view the components of the KIDS build. 4. Use the Install Package(s) option and select the package SD*5.3*486. 5. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//' answer YES. 6. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//', respond NO. 7. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', respond YES 8. When prompted to select the options you would like to place out of order, enter the following: Enter/Edit Wait List (Sch/PCMM) SD WAIT LIST ENTER/EDIT 9. When prompted to select the protocols you would like to place out of order, enter the following: Wait List Entry SD WAIT LIST ENTRY 10. The following software files are exported as part of this patch: File Name Contents Retrieval Format --------- -------- ---------------- FLAK9.ZIP VSSC Data File BINARY SD_53_P486_IG.PDF Installation Guide BINARY IMPORTANT: Please be sure to download and read through the Installation Guide completely before beginning the installation process. Also, please follow the installation guide very closely, as there are 9 distinct steps in the process. The files listed above must be obtained via FTP. The preferred method is to FTP the files from: download.vista.med.va.gov This transmits the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: CIO FIELD OFFICE FTP ADDRESS DIRECTORY ---------------- ------------------------- -------------------- Albany ftp.fo-albany.med.va.gov [anonymous.software] Hines ftp.fo-hines.med.va.gov [anonymous.software] Salt Lake City ftp.fo-slc.med.va.gov [anonymous.software] Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;scheduling;**[Patch List]**;AUG 13 1993;Build 37 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: SDWLFUL Before: n/a After: B6738529 **486** Routine Name: SDWLFUL1 Before: n/a After: B20398024 **486** Routine Name: SDWLFUL2 Before: n/a After: B8392533 **486** Routine Name: SDWLFULP Before: n/a After: B1630753 **486** Routine Name: SDWLFULU Before: n/a After: B11179245 **486** Routine Name: SDWLFULZ Before: n/a After: B6303269 **486** Description of Changes: ============================================================================= User Information: Entered By : HOUTCHENS,THOMAS Date Entered : MAY 19, 2006 Completed By: DERDERIAN,JOHN A Date Completed: AUG 17, 2007 Released By : LANDRIE,LARRY Date Released : AUG 21, 2007 ============================================================================= Packman Mail Message: ===================== $END TXT