$TXT Created by KOPECKY,STEVE at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Thursday, 08/21/03 at 08:32 ============================================================================= Run Date: AUG 21, 2003 Designation: SD*5.3*302 Package : SD - SCHEDULING Priority: Mandatory Version : 5.3 SEQ #265 Status: Released Compliance Date: SEP 21, 2003 ============================================================================= Subject: ACRP TRANSMISSION RPT MT EQUAL U Category: - Routine - Other Description: ============ This patch distributes a new option: Encounters Transmitted with MT Status of U [SCRPW TRANS MT EQUAL U RPT] The report included in this patch is the follow up to Patch SD*5.3*296, which was a KIDS build released on May 29, 2003. That patch addressed changes requested in an Executive Decision Memo sponsored by the VHA Chief Business Office (CBO) regarding Veteran Financial Assessments. The CBO requested the removal of the restriction that blocked transmission of outpatient encounters (ACRP) and inpatient episodes of care (PTF) to the National Patient Care Database (NPCD) if a veteran's updated financial assessment (Means Test) information was not complete (Means Test status equals Required or U). Due to the changes brought in by patch SD*5.3*296, reports are needed to identify patients who require a Means Test and who have had encounters / inpatient episodes of care transmitted with a MT indicator of U. This patch provides the outpatient-based report; patch DG*5.3*537 will provide the inpatient / PTF-based report. The new report option is called Encounters Transmitted with MT Status of U [SCRPW TRANS MT EQUAL U RPT]. It will be added to the Incomplete Encounter Reports [SCENI IEMM REPORTS MENU] menu when this patch is installed. This report conforms to requirements related to the VERA allocation process, where at least one encounter within the Fiscal Year must include a valid Means Test status for the patient. The patient will be included on the report only if ALL of the patient's encounters within the date range selected have a means test indicator at encounter Transmission equal to 'U'. This will focus the list on patients who have no valid MT status in the National Patient Care Database (NPCD) for the date range chosen. The report may be printed by Previous Fiscal Year, Current Fiscal Year, or User Specified Date Range. The current FY is the suggested date range for this report. This report will print the patient's name, Last Four of the patient's social security number, Outpatient Encounter Date, Means Test Indicator, Medical Center Division, and Clinic the encounter occurred in. The encounter date will be flagged with an "*" if the encounter record has been transmitted. This report is sorted alphabetically by patient name. Note, this report is formatted to print on a 132 column device and will not display correctly to the terminal screen or 80 column printer. Running this report will generate a new mailman message to the user initiating the report. This message will provide summary information, showing start and end times for the report run, total time it took the report to process, how many records were scanned, how many were included in the report and a patient count. Example: Subj: MEANS TEST = 'U' REPORT STATISTICS [#783031] 08/07/03@13:50 9 lines From: ACRP MT=U STATS In 'IN' basket. Page 1 *New* ------------------------------------------------------------------------------- Date Range for Report 10/1/01 to 9/30/02 Report Started 8/7/03@12:16:53 Report Finished 8/7/03@13:50:07 Total Time for Report 1:33:14 Outpatient Encounters Scanned 2,095,184 Outpatient Encounters Reported 921 Patient Count 730 Enter message action (in IN basket): Ignore// Note: It's recommended that this report be run during non-peak hours. Sample times from the test sites indicate that for an average of 700,000 Outpatient Records scanned, the tasked report will take approximately 1 hour and 40 minutes to run. You may also see a small percentage of records reported as having a means test indicator of 'U' which may be the result of other eligibility issues with the encounter record. This report is intended as an aid to help in tracking down these problems. This patch addresses the following E3R(s): ------------------------------------------ There are no E3Rs associated with this patch This patch addresses the following NOIS message(s): --------------------------------------------------- There are no NOIS messages associated with this patch Test Sites: ----------- El Paso VAMC Dublin VAMC Boston VAMC NCHCS VISN 2 ================INSTALLATION INSTRUCTIONS ================= If installed during the normal workday, it is recommended that the following menu options (File #19) be disabled to prevent possible conflicts while running the KIDS Install. Other VISTA users will not be affected. Incomplete Encounter Reports Install Time - 5 minutes 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. DISABLE ROUTINE MAPPING (DSM for Open VMS sites only) ----------------------- Disable routine mapping on all systems for the routines listed in step 3 below. Note: If the routines included in this patch are not currently in your mapped routine set, please skip this step. 3. COMPONENTS SENT WITH PATCH ------------------------ The following is a list of the routines included in this patch. The second line of each of these routines now looks like: ;;5.3;Scheduling;**[patch list]**;AUG 13, 1993 CHECK^XTSUMBLD results Routine name Before Patch After Patch Patch List ============ ============ =========== ========== SCRPW81 N/A 12830331 302 Total number of routines - 1 **** 4. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global Select Installation Option: 5. Select Installation Option: -------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter SD*5.3*302): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 6. Select Installation Option: Install Package(s) ---------------- **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//', Answer NO. c. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' Answer NO d. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' answer YES e. When prompted 'Enter options you wish to mark as 'Out Of Order':' Enter the following options: Incomplete Encounter Reports [SCENI IEMM REPORTS MENU] f. When prompted 'Enter protocols you wish to mark as 'Out Of Order':' press . 7. REBUILD MAPPED ROUTINE(S) (DSM for Open VMS sites only) ------------------------- Optional - Include the routines distributed with this patch in the mapped routine set. NOTE: This step is only necessary if you performed step 2 or if you wish to include the routines in your mapped set. Routine Information: ==================== Routine Name: - SCRPW81 This is a new routine for reporting encounters transmitted with a means test indicator of 'U' Routine Checksum: ============================================================================= User Information: Entered By : KOPECKY,STEPHEN C. Date Entered : JUL 07, 2003 Completed By: LANDRY,DANNA Date Completed: AUG 21, 2003 Released By : KOVACH,STUART Date Released : AUG 21, 2003 ============================================================================= Packman Mail Message: ===================== $END TXT