$TXT Created by MORRISON,JENNIFER at DEVVJJ.FO-ALBANY.MED.VA.GOV (KIDS) on THURSDAY, 08/14/03 at 10:50 ============================================================================= Run Date: SEP 11, 2003 Designation: SD*5.3*307 Package : SD - SCHEDULING Priority: EMERGENCY Version : 5.3 SEQ #269 Status: Released Compliance Date: SEP 15, 2003 ============================================================================= Associated patches: (v)SD*5.3*289 <<= must be installed BEFORE `SD*5.3*307' Subject: FY04 STOP CODE AND CLINIC FOR PHARMACY Category: - Routine Description: ============ >>> IMPORTANT NOTE: *** Prior to installation of this patch, coordination with the *** *** MAS ADPAC is imperative, as this patch will cause changes *** *** to DSS Identifiers (Stop Codes). *** SD*5.3*307 is a special patch requested by Pharmacy to add Stop Code 161 prior to the FY04 annual update and to provide instructions for setting up the transitional pharmacy clinic that will be utilized by outpatient pharmacy. This DSS identifier is to be associated with the newly established Transitional Pharmacy Benefit program. This stop code will be used for the recording of the clinical pharmacist interventions with the veterans eligible for this program only during the period of eligibility. This patch modifies the CLINIC STOP file (#40.7). 1) This patch installs 1 new DSS Identifiers for FY 2004. NOTE: Details of the changes applied by this patch are provided during its installation and may be reviewed with the Install File Print option on the Utilities menu in the Kernel Installation and Distribution System. Included in the changes made are the following new codes and modified codes. a) New Code -------- ID Name CDR # -- ---- ----- 161 TRANSITIONAL PHARMACY BENEFIT 2610.0 The Transitional Pharmacy Benefit clinic should be set up with the following characteristics. 1. Should not have the PRINCIPAL CLINIC field in the Hospital Location file (#44) filled in (so it will be selectable for Outpatient Pharmacy TPB Rx (Prescription) entry) 2. Should use 161 as the primary stop code (so no bills will be generated) 3. Mark clinic as a COUNT clinic (needed to count as workload) 4. Do NOT create a scheduling grid 5. Should reflect the Diagnosis Code V68.1 and Default Diagnosis should be set to Yes 6. Length of App't field should be set to 30 7. Most of the test sites chose to assign all TPB workload to one division and therefore they only created one TPB clinic. If your site wants to report TPB workload under separate divisions you'll setup separate clinics for each division. The name should be specific so pharmacy staff can easily chose the one for their division From the following menu option in VistA, steps to set up the Transitional Pharmacy Benefit clinic follow: Scheduling Manager's menu Supervisor Menu Option: Add/Edit a Holiday Appointment Status Update Menu ... Appointment Waiting Time Report Cancel Clinic Availability Change Patterns to 30-60 Convert Patient File Fields to PCMM Current MAS Release Notes Enter/Edit Letters Inactivate a clinic Look up on Clerk Who Made Appointment Purge Scheduling Data Reactivate a Clinic Remap Clinic Restore Clinic Availability Scheduling Parameters Set up a Clinic [SD BUILD] Sharing Agreement Category Update Select CLINIC NAME: TRANSITIONAL PHARMACY BENEFIT Are you adding 'TRANSITIONAL PHARMACY BENEFIT' as a new HOSPITAL LOCATION? No// Y (Yes) NAME: TRANSITIONAL PHARMACY BENEFIT Replace ABBREVIATION: TPB CLINIC MEETS AT THIS FACILITY?: Y// YES SERVICE:?? Choose from: M MEDICINE S SURGERY P PSYCHIATRY R REHAB MEDICINE N NEUROLOGY 0 NONE SERVICE: M MEDICINE NON-COUNT CLINIC? (Y OR N): N NO DIVISION: // or select another division STOP CODE NUMBER: 161 DEFAULT APPOINTMENT TYPE: REGULAR// TELEPHONE: REQUIRE X-RAY FILMS?: REQUIRE ACTION PROFILES?: YES// N NO NO SHOW LETTER: PRE-APPOINTMENT LETTER: CLINIC CANCELLATION LETTER: APPT. CANCELLATION LETTER: ASK FOR CHECK IN/OUT TIME: Select PROVIDER: DEFAULT TO PC PRACTITIONER?: Select DIAGNOSIS: V68.1 V68.1 ISSUE REPEAT PRESCRIPT ...OK? Yes// Are you adding 'V68.1' as a new DIAGNOSIS (the 1ST for this HOSPITAL LOCATION) ? No// Y (Yes) DEFAULT DIAGNOSIS: Y YES WORKLOAD VALIDATION AT CHK OUT: Y ALLOWABLE CONSECUTIVE NO-SHOWS: 3 MAX # DAYS FOR FUTURE BOOKING: 90 HOUR CLINIC DISPLAY BEGINS: START TIME FOR AUTO REBOOK: MAX # DAYS FOR AUTO-REBOOK: 14 SCHEDULE ON HOLIDAYS?: CREDIT STOP CODE: PROHIBIT ACCESS TO CLINIC?: PHYSICAL LOCATION: OUTPATIENT PHARMACY PRINCIPAL CLINIC: OVERBOOKS/DAY MAXIMUM: 10 Select SPECIAL INSTRUCTIONS: LENGTH OF APP'T: 30 VARIABLE APP'NTMENT LENGTH: DISPLAY INCREMENTS PER HOUR: 4// AVAILABILITY DATE: Set up a Clinic The Set up a Clinic option is used to define/edit clinic parameters and establish appointment availability patterns for the clinics at your facility. Appointments may not be made through the Scheduling package to clinics not defined through this option. Following is some of the basic clinic information established through this option. o service associated with the clinic o is/is not a non-count clinic o ask for check in/out time o number of allowable consecutive no-shows o appropriate stop code number o is/is not a variable length clinic o can/cannot schedule to this clinic on holidays o include/don't include on file room lists o whether or not each visit to the clinic requires x-ray films and/or action profiles When editing the parameters of an existing clinic, previous entries will appear as defaults. When setting up a new clinic, certain prompts will appear with defaults. Set up a Clinic This supplement describes the fields as they will appear during entry of a new clinic. Suggested entries for setting up this clinic are in bold text. NAME: TRANSITIONAL PHARMCY BENEFIT Name given for this clinic. ABBREVIATION: TPB An abbreviation for the clinic name 1-7 characters in length. CLINIC MEETS AT THIS FACILITY?: YES to accept the default of YES. NO if the clinic meets elsewhere. SERVICE: MEDICINE The hospital service associated with this clinic. Enter for a list of services. For lack of a better choice, Medicine is acceptable. NON-COUNT CLINIC? (Y OR N): NO YES if visits should not affect AMIS statistics. NO if visits should affect AMIS statistics. DIVISION: